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Home My WebLink About1.d. 2013 Accounting Worksheet All Events 10_01 revisedTOV/CSE 2013 RFP's Received/revised 10/1/2013 5:23 PM CSE Funding for 2013 Special Events Account #Contract Status Total Paid Out:Amount Still Owed: Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated NPS: Event:Producing Entity:2013 Dates:2013 Allocation SSCV: Noram Cup Ski and Snowboard Club Vail Jan 31 - Feb 5 $2,000.00 001-6210-466-74-04 $2,000.00 COMPLETE $2,000.00 $0.00 390 (competitors, coaches, staff)55 $1,053 (Manor Vail only)$19,500 (Manor Vail only) Winter Mountain Games Vail Valley Foundation (+$10,000 in- kind TOV Council)Feb 8 - 10 $50,000.00 132-6300-466-71-01 $33,334.00 $16,666.00 COMPLETE $50,000.00 $0.00 753: Athletes 810 Compettion Starts 16,509 Spectators 933 964,000 Pink Vail VVMC Mar. 9 $10,000.00 001-6210-466-74-04 $3,333.00 $3,333.00 $3,334.00 COMPLETE $10,000.00 $0.00 1,319 Participants 78 Vail Film Festival Colorado Film Institute Mar 28 - 31 $40,000.00 001-6210-466-74-04 $13,333.00 $13,333.00 $13,333.00 COMPLETE $39,999.00 $1.00 5,794 films & festival events 12,000 overall Taste of Vail Taste of Vail Inc. April 4 - 6 $30,000.00 001-6210-466-74-04 $10,000.00 $10,000.00 $10,000.00 COMPLETE $30,000.00 $0.00 10,731 842 $44,000 $969,619 Spring Back to Vail Highline Apr 8 - 14 $37,500.00 001-6210-466-74-04 $12,500.00 $12,500.00 $12,500.00 COMPLETE $37,500.00 $0.00 40,000 More info pending $555,206 $14,350,000 Vail Whitewater Park Kayak Series Alpine Kayak (includes additional $2,000 allocated 5/1)Tues, May 14-June 18 $4,000.00 001-6210-466-74-04 $4,000.00 COMPLETE $4,000.00 $0.00 1,080 FEAST! Vail Highline (directed by Council: not to exceed)May 24 - 27 $85,000.00 001-6210-466-74-04 $28,333.00 $28,333.00 $28,333.00 COMPLETE $84,999.00 $1.00 950 611 $21,791.59 $496,648 GoPro Mountain Games Vail Valley Foundation (+$12,000 in- kind TOV Council)Jun 6 - 9 $100,000.00 132-6300-466-71-01 $66,666.00 $33,333.00 COMPLETE $99,999.00 $1.00 53,579 5391 $4,700,000 75 King of the Mountain King of the Mountain Volleyball/ Leon Fell ($15K for Kerri Walsh) June 14 - 16 $22,000.00 001-6210-466-74-04 $2,333.00 $17,333.00 $2,334.00 COMPLETE $22,000.00 $0.00 615 Teams (1230 participants) 3,000 overall AVP Volleyball All-Stars AVP Volleyball All-Stars activation- approved "up to" $6000 on 6/5 CSE June 14-16 $5,569.00 Vail Resorts: Travel $3600 AVP Activation 6/19 $878.90 Rocky Mtn Repro: 6/13 $448 001-6210.74.04 COMPLETE $5,568.90 $0.00 Lionshead Family Saturday Afternoon Club Blue Creek Productions, Inc. with The Lionshead Merchant Association 9 Sats, 6/15, 22, 29; 7/6, 13, 20, 27; 8/3 & 10)$20,000.00 001-6210-466-74-04 $6,667.00 $6,666.00 RECAP sched 10/2 $13,333.00 $6,667.00 4,955 Vail Rocks!Love Strength Hope 15-Jun $25,000.00 001-6210-466-74-04 $8,333.00 $8,333.00 $8,334.00 COMPLETE $25,000.00 $0.00 400 Hikers (at capacity) 1500 at concert 230 $12,000 $275,000 Vail Farmer's Market and Art Festival Meadow Drive Partnership Jun 16 - Sept 22 $35,000.00 001-6210-466-74-04 $11,667.00 $11,666.66 as of 8/2 $23,333.66 $11,666.34 Vail Arts Festival Eagle Valley Events June 28 - 30 $10,000.00 001-6210-466-74-04 $3,333.00 $6,667.00 COMPLETE $10,000.00 $0.00 14,472 1,138 $48,881 $1,006,293 Vail Lacrosse Shootout Colorado Lacrosse Promotions: $3K for village activation Jun 29 - Jul 7 $13,000.00 001-6210-466-74-04 $4,333.00 $4,333.00 RECAP sched 10/2 $8,666.00 $4,334.00 13,543 3,332 $75,142 $1,582,186 Vail America Days Highline (*plus $31,500 Fireworks contract carryover fro 2012)July 4 - 6 $40,000.00 001-6210-466-74-04 $13,333.00 $13,333.00 $13,333.00 COMPLETE $39,999.00 $1.00 55,000+More info required Kick-It 3v3 Soccer Team Championships International (TCI)Aug 2 - 4 $40,000.00 001-6210-466-74-04 $40,000.00 COMPLETE $40,000.00 $0.00 295 teams, 1770 participants, ttl attendees 23,895 5,310 $69,341 Keen Kids Adventure Race Vail Recreation District, Grand Traverse Adventures Aug 8 -11 $25,000.00 001-6210-466-74-04 $8,333.00 $8,333.00 RECAP sched 10/2 $16,666.00 $8,334.00 232 teams, 6820 attendees 434 $31,941 $771,950 Vail Survivor Casting Call with - Vail Family Adventure Challenge Brian Hall, Blue Creek Productions Aug 17-18 $22,400.00 001-6210.74.04 $14,334.00 $900.00 recap sched 10/2 $15,234.00 $7,166.00 1,850 combined Survivor 1050 18 Campers in line-up VFFC 800 Gourmet on Gore Highline Aug 30 - Sept 2 $50,000.00 132-6300-466-71-01 $16,667.00 $16,667.00 recap sched 10/2 $33,334.00 $16,666.00 50,000 more info required Oktoberfest Highline Sept 6 - 8, 13 - 15 $45,000.00 001-6210-466-74-04 $15,000.00 $15,000.00 recap sched 10/2 $30,000.00 $15,000.00 55,000 more info required RECAP DATA AS SUBMITTED BY EVENT PRODUCERS Funds Paid Out Total 2013 CSE Funding Available: $996,800 TOV/CSE 2013 RFP's Received/revised 10/1/2013 5:23 PM CSE Funding for 2013 Special Events Account #Contract Status Total Paid Out:Amount Still Owed: Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated NPS: Event:Producing Entity:2013 Dates:2013 Allocation RECAP DATA AS SUBMITTED BY EVENT PRODUCERS Funds Paid Out Total 2013 CSE Funding Available: $996,800 Vail Automotive Classic Vail Valley Concours d/b/aVail Automotive Classic Sept. 8 $1,000.00 001-6210-466-74-04 $1,000.00 Recap will be included in 2014 RFP $1,000.00 $0.00 America Cup John Knight Sept 10 - 15 $5,000.00 001-6210-466-74-04 $1,667.00 $1,667.00 recap sched 10/2 $3,334.00 $1,666.00 196 326 $13,827 $164,610 The Vail "Living Well" Summit DiscoverWell: Town Council directed funding Sept 19 - 21 $25,000.00 001-6210-466-74-04 $8,333.00 $8,333.00 recap sched 10/2 $16,666.00 $8,334.00 350 70 $2,096 $47,650 Colorado Grand Finish Line and Concours The Colorado Grand Sept 20 - 21 $2,000.00 001-6210-466-74-04 $2,000.00 Recap will be included in 2014 RFP $2,000.00 $0.00 Colorado Grand -LH Merchants Group enhancement plan- per CSE allocation 09/04 LH Merchants Group- allocated 9/4 Sept. 20-21 $4,000.00 $4,000.00 Recap will be included in 2014 RFP $4,000.00 $0.00 Vail-Beaver Creek Restaurant Week Vail Restaurant Group: Brian Nolan Sept. 27- Oct. 6 $21,500.00 001-6210-466-74-04 $7,667.00 $7,166.67 as of 9/20 $14,833.67 $6,666.33 Vail Valley Cup Soccer Tournament Vail Valley Soccer Club Oct 5 - 6 $5,000.00 001-6210-466-74-04 $1,667.00 as of 8/2 $1,667.00 $3,333.00 Snow DAZE Highline Dec 9-15 $50,000.00 132-6300-466-71-01 $0.00 $50,000.00 SSCV: Noram Cup (2) Ski and Snowboard Club Vail- approved 8/7 Agreement sent 8/29 Dec 15- 20 $2,500.00 001-6210-466-74-04 $2,500.00 as of 9/13 $2,500.00 $0.00 HoliDAZE Highline Dec 16 - 22, Dec 31 $75,100.00 132-6300-466-71-01 $0.00 $75,100.00 Vail New Year's Eve Highline Dec. 31 $10,000.00 001-6210-466-74-04 $0.00 $10,000.00 EVENT SPENDING TOTAL:$912,569.00 $687,632.23 $224,936.77 Administrative Allocations:$$$ Paid out:Remainder: Admin Expenses:$3,271.00 001-6210-466-74-04 as of 10/1 $1,308.00 $1,963.00 *Legal fees for trademarking Vail Oktoberfest/Vail America Days- $650 $650.00 $650.00 $1,313.00 Professional Fees: Assistant $15,360.00 001-6210-466-74-04 $12,740.00 Pd. Through Oct.$12,740.00 $2,620.00 Professional Fees: Consulting $24,950.00 001-6210-466-74-04 $24,950.00 Complete as of 6/30 $24,950.00 $0.00 Intercept / Attendance Research Not to exceed $50,000 $40,000 001-6210-466-74-04 $32,000.00 as of 8/31 $8,000.00 ADMINISTRATIVE TOTAL:$84,231 TOTAL CSE SPENDING:$996,800 CSE FUNDS REMAINING: $0.00 COUNCIL CONTRIBUTIONS:In-kind: Burton US Open: Feb. 27-Mar 2 $400,000.00 001-6210-466-74-001 $266,666.00 $133,334.00 COMPLETE 5/6 $400,000.00 $0.00 91,000 Bravo! Donovan Pavilion: $10,500, Ford Park Parking: $2,100 $177,500.00 001-6210-466-74-001 $118,000.00 #'S 1 & 2 pd. As of 9/13 $118,000.00 $59,500.00 60,892 10,557 $317,578 ROI: 1:1.79 $9,177,054 ROI: 1:50.70 Jazz Foundation $70,600.00 001-6210-466-74-001 $47,066.00 as of 7/12 $47,066.00 $23,534.00 VVF: Hot Summer Nights $2,800 PD Extra Duty $27,500.00 001-6210-466-74-001 $9,166.00 $9,166.00 as of 5/10 $18,332.00 $9,168.00 32,716 1,608 $30,479 $654,769 ROI: 24:1 VVF: Dance Festival $60,000.00 001-6210-466-74-001 $20,000.00 $20,000.00 as of 5/10 $40,000.00 $20,000.00 VVF: Pro Cycling Challenge $40,000: PD & PW $75,000.00 001-6210-466-74-001 $75,000.00 as of 5/3 $75,000.00 $0.00 VVF: Pro Cycling Challenge (VLMD)$100,000.00 VLMD Total Council Contribution-Funded:$910,600.00 $698,398.00 $212,202.00 Total Special Event Spending, including CSE Admin:$1,907,400 Winter:$307,100 CSE Funding Allocated per Season *$650 earmarked from Event Funding budget at CSE Mtg. 5/1 and moved into Admin Expense Budget TOV/CSE 2013 RFP's Received/revised 10/1/2013 5:23 PM CSE Funding for 2013 Special Events Account #Contract Status Total Paid Out:Amount Still Owed: Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated NPS: Event:Producing Entity:2013 Dates:2013 Allocation RECAP DATA AS SUBMITTED BY EVENT PRODUCERS Funds Paid Out Total 2013 CSE Funding Available: $996,800 Summer:$605,469 $912,569.00