HomeMy WebLinkAbout0. 2014-08_06 CSE Agenda
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, August 6, 2014 @ 8:30 a.m.
AGENDA:
Meeting Materials can be accessed at:
http://www.vailgov.com/WebLink8/0/fol/309851/Row1.aspx
1. @ 8:30 a.m. Administrative Items: (5 minutes)
a. Approval of the Minutes of the CSE Regular Meeting of July 2, 2014
b. Review Financial Status
c. REMINDER: CSE and LLA invited to ERC Meeting at The Grand View,
Thursday, August 14 from 1pm-3pm.
d. “Sustaining Vail’s Economic Health” Follow-up report from Chris Cares to the Vail
Town Council at their work session on Tuesday, August 19. CSE members are
encouraged to attend. Time: TBD.
Link to the presentation on “Competitive Assessment” report presented to the Vail Town
Council by RRC on July 15: https://vail.sharefile.com/d/s1428e9c816a43b59
2. @ 8:35 a.m. Update on marketing efforts for summer events: Laura Waniuk
(10 minutes)
3. @ 8:45 a.m. Update on evolution of plans for 2014 Snow Daze and Vail Holidaze:
Vail Resorts, Davy Ratchford and Brooke Macke and Highline (20 minutes)
4. @ 9:05 a.m. Event Recaps: (30 minutes- 10 minutes per event) A motion will be
required to approve the release of the 3rd and final installment of the CSE’s funding
allocation for each of the four events. Final payment will not be released for any event
until pending sales tax remittances have been received from all licensed vendors.
a. @ 9:05 a.m. GoPro Mountain Games: Vail Valley Foundation, Mike Imhof
b. @ 9:15 a.m. King of the Mountain Volleyball Tournament: King of the Mountain
Volleyball, Leon Fell
c. @ 9:25 a.m. Vail Arts Festival: Eagle Valley Events, Laurie Asmussen
5. @ 9:35 a.m. Update on plan for “Top Shelf Harvest,” (funding approved as
“Lionshead Fall Wine Festival”) September 26-27: Laurie Asmussen, Eagle Valley
Events (15 minutes)
6. @ 9:50 a.m. Update from Lionshead Merchants regarding enhancements to the
Colorado Grand: Sarah Franke, or representative. (5 minutes)
7. @ 9:55 a.m. 2014 Work Plan Action Items: Review Draft RFP and Provide Input for
final approval on September 3rd. Sybill Navas and Laura Waniuk (60 minutes)
a. Approve survey requirements for post-event recaps (20 minutes)
b. Identify calendar opportunities and any other particular focus for RFP
(30 minutes)
c. Review overall Draft RFP and provide input. Final document will be scheduled for
approval at the September 3rd CSE meeting. (10 minutes)
8. @ 10:55 a.m. New Business and Community Input (5 minutes)
9. @ 11:00 a.m. Adjournment
Next CSE Meeting:
Including Joint Meeting with VLMD
Wednesday, September 3, 2014 @ 8:30 a.m.
Vail Town Council Chambers