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Home My WebLink About1.b. 2014 Accounting Worksheet All Events updated 9-02snLast Revised: 9/2/2014 @ 12:36 PM Sybill Navas Page 1 9/2/2014 2014 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS *CSE Special Event Funds = $893,300 Tier IV Funds = $90,000 CSE Admin Budget = $18,500 CSE BUDGET: $1,001,800 Event:Producing Entity:2014 Dates:2014 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed:2014 Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: NPS Big Beers, Belgians & Barleywines Festival Laura Lodge Jan 9-11 $10,000 2 $6,666.66 $3,333.34 COMPLETE 3/21 $10,000.00 $0.00 1,500 643 $13,755 (1.37-1) $ 327,000.00 Vertical Express Can Do Multiple Sclerosis Feb 7-8 $1,000 3 $1,000.00 COMPLETE 4/02 $1,000.00 $0.00 204 Funds raised: $42,042 Valentine's Moonlight Snow Shoe Vail Valley Charitable Fund 14-Feb $500 3 $500.00 COMPLETE 5/07 $500.00 $0.00 75 Noram Cup Ski and Snowboard Club Vail Feb. 20-23 $2,000 3 $2,000.00 COMPLETE 4/02 $2,000.00 $0.00 256 125 $ 843.75 Vail Film Festival Colorado Film Festival Mar 27-30 $35,000 2 $11,666.00 $11,666.00 $11,668.00 COMPLETE 6/13 $35,000.00 $0.00 5,182 2,625 $ 85,103.00 $ 2,125,325.00 84,047,000 Taste of Vail Angela Mueller April 2-5 $37,500 2 $12,500.00 $12,500.00 $12,500.00 COMPLETE 6/13 $37,500.00 $0.00 9,810 818 $ 41,000.00 $ 1,000,000.00 2,800,000 $776,000 57 Pink Vail Vail Valley Medical Center 5-Apr $10,000 2 $3,333.33 $3,333.33 $3,333.34 COMPLETE 6/13 $10,000.00 $0.00 1,625 500 $ 10,000.00 $ 250,000.00 94 Spring Back to Vail Highline April 7-12, 20 $35,000 1 $11,333.33 $12,333.34 $11,333.00 COMPLETE 6/13 $34,999.67 $0.33 54,637 5,550,294+ Vail Whitewater Race Series Alpine Quest Sports LLC May 1 - June 10 (5 Tuesdays)$5,000 3 $5,000.00 COMPLETE 7/2 $5,000.00 $0.00 576 Feast! Vail Highline May 23-36 $85,000 2 $28,333.33 $28,333.33 Recap Sched 9/3 $56,666.66 $28,333.34 Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting May 25-26 $10,000 2 $3,333.33 $3,333.33 Recap Sched 9/3 $6,666.66 $3,333.34 Go Pro Mountain Games Vail Valley Foundation June 5-8 $100,000 1 $33,333.33 $33,333.33 COMPLETE pending Sale Tax remiitances $66,666.66 $33,333.34 53,862 5,526 169,563.00$ 4,500,000.00$ 36,406,224 $2,862,204 68 King of the Mountain Volleyball Leon Fell June 13-15 $15,000 2 $5,000.00 $5,000.00 $5,000.00 COMPLETE 8/15 $15,000.00 $0.00 643 teams: 1,285 1,851 $ 26,000.00 $ 235,000.00 Vail Kids Adventure Club in Lionshead Blue Creek Productions , , ; y , 12, 19, 26; August 2, 9 (9 Sats)$20,000 2 $6,666.67 $6,667.00 as of 8/1 $13,333.67 $6,666.33 Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market June 15th- October 5th (17 Sundays)$35,000 2 $11,666.66 $11,667.00 as of 7/1 $23,333.66 $11,666.34 Vail Arts Festival Eagle Valley Events Inc June 27-29 $10,000 2 $3,333.00 $3,333.33 As of 8/28- final pending Sale Tax remiitances $6,666.33 $3,333.67 14,472 771 $ 890,000.00 51 Vail Lacrosse Shootout , Colorado corporation d/b/a International Lacrosse Promotions June 29 - July 6 $15,000 1 $5,000.00 $5,000.00 recap cf: w/RFP $10,000.00 $5,000.00 Vail Summer Bluegrass Concert Series Lakeside Stride LLC: NEW EVENT- Council funding of $50,000 for this Wed. night concert series - one time only addition to CSE Budget approved 12/03/2013 Weds: July 2, 16 & Aug 13, 27 $50,000 2 $16,666.66 $16,666.67 as of 6/27 $33,333.33 $16,666.67 Vail America Days Highline (includes $7,500 reallocation on 3/5 of Vail NYE funds to increase fireworks component)July 4-5 $77,500 1 $25,833.33 $25,833.33 recap 9/3 $51,666.66 $25,833.34 Kick It 3v3 Soccer "Vail Super Regional"North American Sports Group July 26-28 $40,000 1 $13,333.33 $13,333.00 submitted #2 8/26 $26,666.33 $13,333.67 KEEN Kids Adventure Race Vail Recreation District Aug 7-10 $35,300 2 $11,766.66 $11,766.67 recap 9/3 $23,533.33 $11,766.67 Vail Rocks Love Hope Strength Aug 15-17 $25,000 2 $8,333.33 $8,333.33 recap w/RFP $16,666.66 $8,333.34 Gourmet on Gore Highline Aug 29 - Sept 1 $45,000 1 $15,000.00 $15,000.00 as of 8/15 $30,000.00 $15,000.00 Oktoberfest Highline Sept 5-7 & 12-14,$42,500 1 $14,166.66 $14,166.66 as of 8/15 $28,333.32 $14,166.68 Colorado Grand LH Merchants Enhancements LH Merchants: Producer TBD Sept. 7-12 $5,000 3 $5,000.00 as of 6/20 $5,000.00 $0.00 Vail Automotive Classic Vail Valley Concours/Doug Landin 7-Sep $2,000 3 submitted 8/29 $0.00 $2,000.00 The America Cup Fly Fishing Tournament John Knight Sept 9-14 $8,500 3 $8,500.00 as of 03/21 $8,500.00 $0.00 Colorado Grand Tom Horan/Angie Getchel Sept 12-13 $2,500 3 sent 3/14 $0.00 $2,500.00 Funds Paid Out Last Revised: 9/2/2014 @ 12:36 PM Sybill Navas Page 2 9/2/2014 Event:Producing Entity:2014 Dates:2014 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed:2014 Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: NPSFunds Paid Out Top Shelf Harvest Eagle Valley Events Inc Sept 26 OR 27 $20,000 2 $6,666.67 as of 5/09 $6,666.67 $13,333.33 Vail-Beaver Creek Restaurant Week Group 970 Sept 26 - Oct 5 $14,000 2 $4,666.67 as of 6/20 $4,666.67 $9,333.33 Vail HoliDaze Highline Dec 19-21 $55,000 2 NOT SENT $0.00 $55,000.00 Vail NYE: CANCELLED 2/5 Highline 31-Dec $0 3 CANCELLED $0.00 $0.00 Vail Snow Daze Highline Dec -12-14 $45,000 1 NOT SENT $0.00 $45,000.00 TOTAL:$893,300 $569,366.28 $323,933.72 $0 Event:Producing Entity:2014 Dates:2014 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed:Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: Starting Hearts $15,000 IV-3-$15,000.00 as of 5/09: Recap still required $15,000.00 $0.00 Vail Living Well: Longevity Forum DiscoverWell Sept 11-13 $6,000 IV-3 $6,000.00 as of 4/18 $6,000.00 $0.00 Vail Global Energy Forum Precourt Institute for Energy, Precourt Energy Efficiency Center at Stanford University, Vail Valley Foundation Feb 28-Mar 2, 2014 $0 IV-3 2/18/2014- Withdrawn Vail Symposium Vail Symposium 13 events: Jan-Mar $37,500 IV-2 $25,000.00 $12,500.00 COMPLETE 6/13 $37,500.00 $0.00 12 programs: 1,240 attendees Learning Partner Program Vail Leadership Institute 2014 Prorgamming $7,360 IV-3 $7,360.00 as of 5/23 $7,360.00 $0.00 Peak Wellness Retreat Peak Wellness Retreat May-Oct 2014 $24,140 IV-3 $24,140.00 as of 6/13 $24,140.00 $0.00 TOTAL TIER IV CATEGORY:$90,000 $58,500.00 $31,500.00 Tier IV Funds Remaining:$0 $$$ Paid out:Remainder: CSE/VLMD Event Liaison Laura Waniuk $15,000 $11,500.00 $3,500.00 $3,500 $157.14 $3,105.43 Administrative Budget Total:$18,500 $11,657.14 $6,842.86 $1,001,800 Cash Sponsorships:Cash Contributions: TIER:Contract Status Bravo! Vail Bravo! Vail Jun 27- Aug 2 $177,500 1 sent 2/26 $0.00 $177,500.00 National Repertory Orchestra National Repertory Orchestra CANCELLED $0 1 CANCELLED $0.00 $0.00 Vail Jazz Festival Vail Jazz Foundation Jun 27- Sep 1 $70,600 2 23,533.33 as of 3/14 $23,533.33 $47,066.67 Vail International Dance Festival Vail Valley Foundation July 27-Aug 9 $45,000 1 $15,000.00 $15,000.00 as of 6/20 $30,000.00 $15,000.00 GRFA: Hot Summer Nights Vail Valley Foundation Tue: Jun 17-Aug 19 $27,500 1 $18,333.32 as of 4/18 $18,333.32 $9,166.68 USA Pro Challenge Cycling Vail Valley Foundation 23-Aug $75,000 1 $25,000.00 $25,000.00 as of 7/1 $50,000.00 $25,000.00 Burton US Open Highline Mar 3-8 $400,000 2 $133,333.34 $133,333.33 $133,333.33 COMPLETE 5/16 $400,000.00 $0.00 49,850 Taste of Vail: Lamb Cookoff Taste of Vail 3-Apr $0.00 $0.00 GoPro Mountain Games Vail Valley Foundation Jun 6-8 $0.00 $0.00 Vail Farmers' Market Meadow Drive Partnership Sun: Jun 15-Oct 12 $0.00 $0.00 Birds of Prey Vail Valley Foundation $0.00 $0.00 American Ski Classic Vail Valley Foundation Mar19-23 $0.00 $0.00 2015 World Alpine Ski Championships Vail Valley Foundation $250,000 $0.00 $250,000.00 2015 Nation's Event Vail Valley Foundation $375,000 $0.00 $375,000.00 $1,420,600 $521,866.65 $898,733.35 USA Pro Cycling Challenge Vail Valley Foundation 23-Aug $100,000 33,333.33 submitted #2 7/27 (to Kelli for her sign.)33,333.33 $66,666.67 CSE/VLMD Event Liaison Laura Waniuk $15,000 $115,000 $2,624,300 Funds Paid Out CSE Special Event Funds Remaining: 2014 TIER IV Funding: Life Long Learning Tier IV Funds Available: $90,000* 2014 CSE Administrative Budget TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2014 Council Contributions TOTAL COUNCIL CONTRIBUTIONS: 2014 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS: