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HomeMy WebLinkAbout1.c. 2014 Accounting Worksheet All Events updated 09-29snLast Revised: 9/29/2014 @ 9:45 AM Sybill Navas Page 1 9/29/2014 2014 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS *CSE Special Event Funds = $893,300 Tier IV Funds = $90,000 CSE Admin Budget = $18,500 CSE BUDGET: $1,001,800 Event:Producing Entity:2014 Dates:TIER Contract Status Total Paid Out:Amount Still Owed:2014 Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: NPS Big Beers, Belgians & Barleywines Festival Laura Lodge Jan 9-11 2 $ 6,666.66 $ 3,333.34 COMPLETE 3/21 $ 10,000.00 $ - 1,500 643 $13,755 (1.37-1) $ 327,000.00 Vertical Express Can Do Multiple Sclerosis Feb 7-8 3 1,000.00$ COMPLETE 4/02 $ 1,000.00 $ - 204 Funds raised: $42,042 Valentine's Moonlight Snow Shoe Vail Valley Charitable Fund 14-Feb 3 500.00$ COMPLETE 5/07 $ 500.00 $ - 75 Noram Cup Ski and Snowboard Club Vail Feb. 20-23 3 2,000.00$ COMPLETE 4/02 $ 2,000.00 $ - 256 125 $ 843.75 Vail Film Festival Colorado Film Festival Mar 27-30 2 11,666.00$ 11,666.00$ 11,668.00$ COMPLETE 6/13 $ 35,000.00 $ - 5,182 2,625 $ 85,103.00 $ 2,125,325.00 84,047,000 Taste of Vail Angela Mueller April 2-5 2 12,500.00$ 12,500.00$ 12,500.00$ COMPLETE 6/13 $ 37,500.00 $ - 9,810 818 $ 41,000.00 $ 1,000,000.00 2,800,000 $776,000 57 Pink Vail Vail Valley Medical Center 5-Apr 2 3,333.33$ 3,333.33$ 3,333.34$ COMPLETE 6/13 $ 10,000.00 $ - 1,625 500 $ 10,000.00 $ 250,000.00 94 Spring Back to Vail Highline April 7-12, 20 1 11,333.33$ 12,333.34$ 11,333.00$ COMPLETE 6/13 $ 34,999.67 $ 0.33 54,637 5,550,294+ Vail Whitewater Race Series Alpine Quest Sports LLC May 1 - June 10 (5 Tuesdays)3 5,000.00$ COMPLETE 7/2 $ 5,000.00 $ - 576 Feast! Vail Highline May 23-36 2 28,333.33$ 28,333.33$ 28,333.34$ COMPLETE 9/12 $ 85,000.00 $ - 2,250 1,499 $ 52,727.00 $ 1,190,760.00 15,480.91 325,000.00$ Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting May 25-26 2 3,333.33$ 3,333.33$ COMPLETE 9/12 $ 6,666.66 $ 3,333.34 197 participants 100+ spectators 100 Go Pro Mountain Games Vail Valley Foundation June 5-8 1 33,333.33$ 33,333.33$ 33,333.34$ COMPLETE 9/26 $ 100,000.00 $ - 53,862 5,526 169,563.00$ 4,500,000.00$ 36,406,224 2,862,204.00$ 68 King of the Mountain Volleyball Leon Fell June 13-15 2 5,000.00$ 5,000.00$ 5,000.00$ COMPLETE 8/15 $ 15,000.00 $ - 643 teams: 1,285 1,851 $ 26,000.00 $ 235,000.00 Vail Kids Adventure Club in Lionshead Blue Creek Productions , , ; y , 12, 19, 26; August 2, 9 (9 Sats)2 6,666.67$ 6,667.00$ recap scheduled 10/1 $ 13,333.67 $ 6,666.33 5,425 $ 51,200.00 $ 128,000.00 Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market June 15th- October 5th (17 Sundays)2 11,666.66$ 11,667.00$ as of 7/1 $ 23,333.66 $ 11,666.34 Vail Arts Festival Eagle Valley Events Inc June 27-29 2 $ 3,333.00 $ 3,333.33 As of 8/28- final pending Sales Tax remiitances $ 6,666.33 $ 3,333.67 14,472 771 $ 890,000.00 51 Vail Lacrosse Shootout , Colorado corporation d/b/a International Lacrosse Promotions June 29 - July 6 1 5,000.00$ 5,000.00$ recap cf: w/RFP $ 10,000.00 $ 5,000.00 Vail Summer Bluegrass Concert Series Lakeside Stride LLC: NEW EVENT- Council funding of $50,000 for this Wed. night concert series - one time only addition to CSE Budget approved 12/03/2013 Weds: July 2, 16 & Aug 13, 27 2 16,666.66$ 16,666.67$ Recap sched. 10/1 $ 33,333.33 $ 16,666.67 2,500 423 $ 9,927.00 $ 206,515.00 61 Vail America Days Highline (includes $7,500 reallocation on 3/5 of Vail NYE funds to increase fireworks component)July 4-5 1 25,833.33$ 25,833.33$ Recap sched. 10/1 $ 51,666.66 $ 25,833.34 25,000+ Kick It 3v3 Soccer "Vail Super Regional"North American Sports Group July 26-28 1 13,333.33$ 13,333.00$ pd. 9/5 $ 26,666.33 $ 13,333.67 KEEN Kids Adventure Race Vail Recreation District Aug 7-10 2 $ 11,766.66 $ 11,766.67 11,766.67$ COMPLETE 9/12 $ 35,300.00 $ - 8495 732 participants 345 Mud runners 732 $ 47,671.00 $ 1,136,125.00 83 Vail Rocks Love Hope Strength Aug 15-17 2 $ 8,333.33 8,333.33$ recap scheduled 10/1 $ 16,666.66 $ 8,333.34 275 hikers 1100 Concert attendees 300 $ 7,250.00 $ 175,000.00 Gourmet on Gore Highline Aug 29 - Sept 1 1 15,000.00$ 15,000.00$ as of 8/15 $ 30,000.00 $ 15,000.00 25,000 13,125 $ 338,429.50 $7,068,550 325,600+260,000.00$ Oktoberfest Highline Sept 5-7 & 12-14,1 14,166.66$ 14,166.66$ as of 8/15 $ 28,333.32 $ 14,166.68 Colorado Grand LH Merchants Enhancements LH Merchants: Producer TBD Sept. 7-12 3 5,000.00$ as of 6/20 $ 5,000.00 $ - Vail Automotive Classic Vail Valley Concours/Doug Landin 7-Sep 3 2,000.00$ pd.9/2 $ 2,000.00 $ - Last Revised: 9/29/2014 @ 9:45 AM Sybill Navas Page 2 9/29/2014 Event:Producing Entity:2014 Dates:TIER Contract Status Total Paid Out:Amount Still Owed:2014 Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: NPS The America Cup Fly Fishing Tournament John Knight Sept 9-14 3 8,500.00$ as of 03/21 $ 8,500.00 $ - Colorado Grand Tom Horan/Angie Getchel Sept 12-13 3 2,500.00$ as of 9/12 $ 2,500.00 $ - Top Shelf Harvest Eagle Valley Events Inc 27-Sep 2 6,666.67$ submitted #2 9/23 $ 6,666.67 $ 13,333.33 Vail-Beaver Creek Restaurant Week Group 970 Sept 26 - Oct 5 2 4,666.67$ 4,666.67$ pd. #2 9/26 $ 9,333.34 $ 4,666.66 Vail HoliDaze Highline Dec 21 & 31 2 18,333.33$ pd. #1 9/19 $ 18,333.33 $ 36,666.67 Vail NYE: CANCELLED 2/5 Highline 31-Dec 3 CANCELLED $ - $ - Vail Snow Daze Highline Dec -12-14 & 19-21 1 15,000.00$ pd. #1 9/19 $ 15,000.00 $ 30,000.00 TOTAL:685,299.63$ 208,000.37$ Event:Producing Entity:2014 Dates:TIER Contract Status Total Paid Out:Amount Still Owed:Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: Starting Hearts IV-3-15,000.00$ as of 5/09: Recap still required- sched 112/3? $ 15,000.00 $ - Vail Living Well: Longevity Forum DiscoverWell Sept 11-13 IV-3 6,000.00$ as of 4/18 $ 6,000.00 $ - Vail Global Energy Forum Precourt Institute for Energy, Precourt Energy Efficiency Center at Stanford University, Vail Valley Foundation Feb 28-Mar 2, 2014 IV-3 2/18/2014- Withdrawn Vail Symposium Vail Symposium 13 events: Jan-Mar IV-2 25,000.00$ 12,500.00$ COMPLETE 6/13 $ 37,500.00 $ - 12 programs: 1,240 attendees Learning Partner Program Vail Leadership Institute 2014 Prorgamming IV-3 7,360.00$ as of 5/23 7,360.00$ -$ Peak Wellness Retreat Peak Wellness Retreat May-Oct 2014 IV-3 24,140.00$ as of 6/13 24,140.00$ -$ TOTAL TIER IV CATEGORY:58,500.00$ 31,500.00$ Tier IV Funds Remaining: $$$ Paid out:Remainder: CSE/VLMD Event Liaison Laura Waniuk through 9/5 $ 11,250.00 $ 3,750.00 $ 639.00 $ 2,861.00 Administrative Budget Total:11,889.00$ 6,611.00$ Cash Sponsorships:TIER:Contract Status Bravo! Vail Bravo! Vail Jun 27- Aug 2 1 $118,333.22 Recap 10/1 $118,333.22 $59,166.78 53,377 total 41,907 paid 8,849 $ 281,159.00 $ 8,142,873.00 96.4 National Repertory Orchestra National Repertory Orchestra CANCELLED 1 CANCELLED $0.00 $0.00 Vail Jazz Festival Vail Jazz Foundation Jun 27- Sep 1 2 23,533.33$ recap cf: 10/1 Robin $ 23,533.33 $ 47,066.67 20,000+ 563 (Jazz Party @ Marriott) $ 142,284.00 $ 3,832,019.00 Vail International Dance Festival Vail Valley Foundation July 27-Aug 9 1 15,000.00$ 15,000.00$ Recap cf 10/1 cf: Martha $ 30,000.00 $ 15,000.00 24,260 3,009- guests 1520- staff + artists $ 123,232.00 $ 3,434,455.00 1.5 Billion 13,700,000.00$ 87 Hot Summer Nights Vail Valley Foundation Tue: Jun 17-Aug 19 1 18,333.32$ Recap sched 10/1 $ 18,333.32 $ 9,166.68 31,325 13,000 $ 1,500,000.00 USA Pro Challenge Cycling Vail Valley Foundation 23-Aug 1 25,000.00$ 25,000.00$ recap sched 12/3 $ 50,000.00 $ 25,000.00 Burton US Open Highline Mar 3-8 2 133,333.34$ 133,333.33$ 133,333.33$ COMPLETE 5/16 $ 400,000.00 $ - 49,850 Taste of Vail: Lamb Cookoff Taste of Vail 3-Apr $ - $ - GoPro Mountain Games Vail Valley Foundation Jun 6-8 $ - $ - Vail Farmers' Market Meadow Drive Partnership Sun: Jun 15-Oct 12 $ - $ - Birds of Prey Vail Valley Foundation $ - $ - American Ski Classic Vail Valley Foundation Mar19-23 $ - $ - Funds Paid Out: 2014 CSE Administrative Budget Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2014 Council Contributions Funds Paid Out CSE Special Event Funds Remaining: 2014 TIER IV Funding: Life Long Learning Tier IV Funds Available: $90,000* Last Revised: 9/29/2014 @ 9:45 AM Sybill Navas Page 3 9/29/2014 Event:Producing Entity:2014 Dates:TIER Contract Status Total Paid Out:Amount Still Owed:2014 Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated: # of Media Impressions: Overall Value of Media Exposure: NPS 2015 World Alpine Ski Championships Vail Valley Foundation $ - $ 250,000.00 2015 Nation's Event Vail Valley Foundation $ - $ 375,000.00 640,199.87$ 780,400.13$ USA Pro Cycling Challenge Vail Valley Foundation 23-Aug 33,333.33$ 33,333.33$ as of 7/27 recap 12/3 66,666.66$ 33,333.34$ CSE/VLMD Event Liaison Laura Waniuk TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: TOTAL COUNCIL CONTRIBUTIONS: 2014 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS: