HomeMy WebLinkAbout2014-11-05 CSE Agenda and Att A
COMMISSION ON SPECIAL EVENTS MEETING
Antlers at Vail Condominiums and Conference Center: Pronghorn Room
680 Lionshead Place, Vail
Wednesday, November 5, 2014 @ 8:30 a.m.
AGENDA:
Meeting materials can be accessed at:
http://www.vailgov.com/WebLink8/0/fol/316042/Row1.aspx
1. @ 8:30 a.m. Administrative Items (5 minutes)
a. Approval of the Minutes of the CSE Regular Meeting of October 1, 2014
b. Upcoming meetings:
CSE Tier IV and Special Event Funding Allocations: Wednesday, November 12
USAPC Recap at Town Council: Tuesday, November 18
CSE Allocations Presented to Council: Tuesday, December 2
DestiMetrics Presentation to Council: Tuesday, December 16
c. CSE Applicants: Applications due by 5:00 p.m. on November 21. Interviews at Town
Council Work Session on Tuesday, December 2nd.
CSE Member Terms expiring: Mark Gordon, Amy Cassidy and Barry Davis.
d. Review Financial Status and 2015 Budget
2. @ 8:35 a.m. Process discussion and scoring procedure. (25 minutes)
a. Laura Waniuk: Google Score Cards- Completed forms due by 5:00 p.m. on Thursday,
November 6.
b. Review Funding Criteria
c. Review Tier Designations
d. Review Survey Requirements- or how allocations may be designated
e. Policy with respect to In-kind requests
3. 9:00 a.m. – 4:00 p.m. The schedule for presentations, recaps and Q & A is attached to this
agenda, as Attachment A.
Event Recaps to be presented w/RFP discussion are as follows:
a. Vail Farmers’ Market and Art Show
b. Vail-BC Restaurant Week
c. Vail’s Top Shelf Harvest
d. Vail Oktoberfest
e. Vail Lacrosse Shootout
f. Kick-It 3v3 Soccer: “Vail Super Regional”
g. The America Cup
h. Vail Automotive Classic
i. Colorado Grand and Colorado Grand/LH Merchants Enhancements
4. @ 4:00 p.m. CSE Strategic Discussion (60 minutes)
Adjournment @ 5:00 p.m.
Next CSE Meeting:
Special Meeting to Determine 2015 Tier IV and Special Event Funding
Wednesday, November 12, 2014 @ 8:30 a.m.- 3:00 p.m.
West Vail Fire Station
CSE AGENDA: WEDNESDAY, NOVEMBER 5, 2014
ATTACHMENT: RFP REVIEW SCHEDULE
2015 Special Event Funding Available: $850,000
Event:Producer:Dates:Amount
Requested:In Kind Requested?
Big Beers, Belgians and Barleywines Laura Lodge Jan 8-10 $40,000 no
Taste of Vail Taste of Vail:
Angela Mueller & Chris Chantler April 8-11 $50,000 trash removal
Vail Farmers' Market and Art Show +
RECAP
Meadow Drive Partnership-
Vail Farmers' Market:
Anglea Mueller & Marc LeVarn
Sundays, June 21-
Sept 27 + Friday eves,
7/17, 8/21, 9/11
$48,500
bus reroutes, sustainability program,
temporary signage, bike racks,
electrical, trash pick-up
Vail-Beaver Creek Restaurant Week +
RECAP Group 970: Sarah Franke Sept 25- Oct 4 $14,000 no
Vail's Top Shelf Harvest + RECAP
Eagle Valley Events:
Clare Hefferren, Mindy McNitt & Signe
Jones
Saturday, Sept. 26 $30,000 PD, Site/venue services per permit,
banners
Feast! Vail Highline:
Jeff Brausch & Missy Johnson
May 22-25:
Memorial Day
Weekend
$100,000 no
Gourmet on Gore Highline Sept 4-7 $75,000 barricades, PD, "Green" volunteers
Spring Back to Vail Highline April 17-19 $100,000 barricades, PD
Vail America Days Highline Saturday, July 4 $100,000 barricades, PD
Vail Oktoberfest + RECAP Highline Sept 11-13 LH and 18-20 VV $85,000 barricades, PD, "Green" volunteers
Vail Snow Daze Highline Dec. 7-12 (tentative)$100,000 barricades, PD
Vail Holidaze Highline Dec. 16-22 and 31 $90,000 barricades, PD
Vail Film Festival Colorado Film Festival:
Sean and Scott Cross March 26-29 $90,000 no
Vail Funkstival
Lakeside Stride, LLC:
Ariel Rosemberg w/Lionshead
Merchants Association
May 23-24:
Memorial Day
Weekend
$80,000 Parking, Site/venue services per
permit
Vail Arts Festival Eagle Valley Events:
Mindy McNitt & Signe Jones June 26-28 $10,000 PD, Site/venue services per permit,
banners
Vail Summer Bluegrass Concert Series Lakeside Stride, LLC:
Ariel Rosemberg
4 Wednesdays: July
1,15,29 and Aug 12 $60,000 Parking, Site/venue services per
permit
Kids Adventure Games ($55K or $75K
depending on level of sponsorship)
Kids Adventure Games, Inc.: Helene &
Bill Mattison, Jamie Gunion, Beth
Pappas
Aug 5-9 $75,000 Site/venue services per permit
Vail Whitewater Race Series Alpine Quest Sports:
Sean Glackin
5 Tuesdays: May 12,
19, 26 and June 2, 9 $10,000 Parking at I-Bridge, 3 sign boards at
venue
Vail Valor Races, Running and Fitness Expo Speckled-Hound Consulting: Cynthia
and Carl Bruggeman
May 24-25:
Memorial Day $10,000 barricades, traffic control
GoPro Mountain Games Vail Valley Foundation: Ernest Saeger
and Paul Abling or Mike Imhof June 4-7 $110,000 Council
King of the Mountain Volleyball Tournament King of the Mountain:
Leon Fell June 19-21 $15,000 no
Vail Lacrosse Shootout + RECAP Colorado Lacrosse Promotions: Jim
Soran June 27-July 5 $20,000 no
Triple Bypass Finish and Sunday Start Team Evergreen:
unable to send a representative July 11-12 $10,000 $3,000: venue services
Kick It 3v3 Soccer "Vail Super Regional" +
RECAP
North American Sports Group:
Dan Cramer, Mike Hix &
Bryce Thornburg
July 24-26 $40,000 bus shuttles, "Partners"
Tour of Vail Cycling Weekend: Call in or
Video Conference Call: 518.275.6185 Anthem Sports:Dieter Drake Aug 28-30 $50,000 PD, Site/venue services per permit
14th FIPS Mouche World Youth Fly Fishing
Championships + RECAP The America Cup:John Knight Aug 10-16 $25,000 Flags and flag stands
Vail Centurion MTB Festival The Greenspeed Project: Michael
McCormack & Laura O'Connor Sept 25-27 $25,000 barricades
Vail Valley Cup: Cindy Eskwith Memorial
Tournament
Vail Valley Soccer Club: Shannon
Moller and Lisa Reeder Oct 2-4 $10,000 no
Resurrection Fighting Alliance ($37K each
event)
Alliance Media Group, LLC:
Sven Bean Up to 3 events: Dates TBD $37,000 Dobson, security
Vertical Express Can Do Multiple Sclerosis:
Cathy Ethington & Scott Robinson Saturday, Feb 21 $10,000 no
PINK Vail Vail Valley Medical Center: Michael
Holton & Christine Albertson Saturday, March 21 $25,000 no
Vail Kids Adventure Club Blue Creek Productions:
Brian Hall
Saturdays, June 20,
27; July 11,18,25; Aug
1,8
$20,000 no
Vail Rocks Love, Hope, Strength Foundation:
Scott Staughton
Proposed: 7/31-8/1;
8/7-8; 8/21-22
SN suggest: 8/28-29
$30,000 barricdes, port-o-lets, PD, banner
fees, security, waste management
Vail Automotive Classic + RECAP Vail Automotive Classic Sunday, Sept. 13 $2,500 no
Colorado Grand Finish Line and Concours +
RECAP Colorado Grand: Sarah Franke Sept 18-19 $5,000 Site/venue services per permit
Colorado Grand: LHMA Enhancements +
RECAP
Lionshead Merchants Association:
Sarah Franke Sept 18-19 $5,000 see above
$1,607,000
CSE 2015 RFP Presentation and Discussion Schedule: Agenda Attachment A
Antlers at Vail, Condominiums and Conference Center - Lionshead; November 5, 2014 8:30 a.m. – 5:00 p.m.
PARTICIPATORY ATHLETIC EVENTS: Q & A , STRATEGIC BRAINSTORMING (1:00-3:00pm)
MUSIC/ART/CULTURAL EVENTS (11:00-12:00pm)
TOTAL SPECIAL EVENT FUNDING REQUESTED:
CULINARY EVENTS AND FOOD FESTIVALS (9:00-10:00am)
HIGHLINE EVENTS (10:00-10:45am)
BREAK (10:45-11:00am)
LUNCH PROVIDED FOR CSE AND STAFF (12:00-1:00pm)
BREAK (3:00-3:15pm)
AMBIENT, COMMUNITY and CHARITABLE EVENTS (3:15-4:00pm)