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HomeMy WebLinkAbout2014-11-12 CSE Agenda for Special Meeting COMMISSION ON SPECIAL EVENTS: SPECIAL MEETING Meeting has been moved to the Antlers Wednesday, November 12, 2014 @ 8:30 a.m. Garage code: 6541 AGENDA: 1. @ 8:30 a.m. Administrative Items (5 minutes) a. Approval of the Minutes of the CSE Regular Meeting of November 5, 2014 b. Review upcoming meeting schedule c. Update on status of survey contract d. Revised CSE 2015 budget 2. @ 8:35 a.m. Allocations for 2015 Tier IV Category Funding Requests 2015 Tier IV Category Programming and Events: RFP Review and Discussion Schedule: 8:35 a.m.- 10:00 a.m. Total Tier IV Funding Available: $91,800 Event/Program: Producer: Dates: Amount Requested: In Kind Requested? Starting Hearts + RECAP Starting Hearts 2015 $15,000 no Vail Symposium: Winter Events Vail Symposium Jan. 1 - April $45,000 Yes-see app Life Long Learning Programs + RECAP Vail Leadership Institute Jan. 1- Dec. 31 $60,000 Yes-see app Vail Veterans Program: Winter Programs + RECAP Vail Veterans Program Jan.11-15 and Mar. 1-5 $20,000 no Vertical Express Can Do MS Saturday, Feb. 21 $10,000 no PINK Vail Vail Valley Medical Center Saturday, Mar. 21 $25,000 no Peak Wellness Retreat + RECAP Peak Wellness Retreat May 1- Oct. 31 $50,000 $15,000 (Marketing) Vail Living Well: Longevity Forum + RECAP DiscoverWell Sept. 10-12 $10,000 no Total Tier IV Funding Requested: $235,000 3. @ 10:45 a.m. Discussion and Determination Funding Allocations for 2015 Special Events: Please see Attachment A for a complete list of qualifying applications. @ 3:00 p.m. Adjournment. Lunch will be provided for CSE Members and Staff @ approximately 12:00 p.m. 2015 Special Event Funding Available: $800,000 Event:Producer:Dates:Amount Requested:In Kind Requested? Big Beers, Belgians and Barleywines Laura Lodge Jan 8-10 $40,000 no Resurrection Fighting Alliance ($37K each event)Alliance Media Group, LLC Up to 3 events: Dates TBD $37,000 Dobson, security Vail Film Festival Colorado Film Festival March 26-29 $90,000 no Taste of Vail Taste of Vail April 8-11 $50,000 trash removal Spring Back to Vail Highline April 17-19 $100,000 barricades, PD Vail Whitewater Race Series Alpine Quest Sports 5 Tuesdays: May 12, 19, 26 and June 2, 9 $10,000 Parking at I-Bridge, 3 sign boards at venue Feast! Vail Highline May 22-25: Memorial Day $100,000 no Vail Funkstivail Lakeside Stride, LLC w/Lionshead Merchants Association May 23-24: Memorial Day $80,000 Parking, Site/venue services per permit Vail Valor Races, Running and Fitness Expo Speckled-Hound Consulting May 24-25: Memorial Day $10,000 barricades, traffic control GoPro Mountain Games Vail Valley Foundation June 4-7 $110,000 Council King of the Mountain Volleyball Tournament King of the Mountain Volleyball June 19-21 $15,000 no Vail Kids Adventure Club Blue Creek Productions 7 Saturdays, 6/20, 27; 7/11,18,25;8/1,8 $20,000 no Vail Farmers' Market and Art Show Meadow Drive Partnership-Vail Farmers' Market 16 Sundays, June 21- Sept 27 + Fri. eves, 7/17, 8/21, 9/11 $48,500 bus reroutes, sustainability program, temporary signage, bike racks, electrical, trash pick-up Vail Arts Festival Eagle Valley Events:Mindy McNitt & Signe Jones June 26-28 $10,000 PD, Site/venue services per permit, banners Vail Lacrosse Shootout + RECAP Colorado Lacrosse Promotions June 27-July 5 $20,000 no Vail Summer Bluegrass Concert Series Lakeside Stride, LLC 4 Wednesdays: July 1,15,29 and Aug 12 $60,000 Parking, Site/venue services per permit Vail America Days Highline Saturday, July 4 $100,000 barricades, PD Triple Bypass Finish and Sunday Start Team Evergreen July 11-12 $10,000 $3,000: venue services Kick It 3v3 Soccer "Vail Super Regional" *revised rqst per 11/5 discussion North American Sports July 24-26 $60,000 bus shuttles, "Partners" Vail Rocks Love, Hope, Strength Foundation 7/31-8/1 or 8/7-8 or 8/21-22 or SN-8/28-29 $30,000 barricdes, port-o-lets, PD, banner fees, security, waste managementKids Adventure Games ($55K or $75K depending on level of sponsorship)Kids Adventure Games, Inc.: Aug 5-9 $75,000 Site/venue services per permit 14th FIPS Mouche World Youth Fly Fishing Championships + RECAP The America Cup Aug 10-16 $25,000 Flags and flag stands Tour of Vail Cycling Weekend Anthem Sports:Dieter Drake Aug 28-30 $50,000 PD, Site/venue services per permit Gourmet on Gore Highline Sept 4-7 $75,000 barricades, PD, "Green" volunteers Vail Oktoberfest Highline Sept 11-13 LH and 18-20 VV $85,000 barricades, PD, "Green" volunteers Vail Automotive Classic + RECAP Vail Automotive Classic Sunday, Sept. 13 $2,500 no Colorado Grand Finish Line and Concours + RECAP Colorado Grand Sept 18-19 $5,000 Site/venue services per permit Colorado Grand: LHMA Enhancements + RECAP Lionshead Merchants Association Sept 18-19 $5,000 see above Vail-Beaver Creek Restaurant Week Group 970 Sept 25- Oct 4 $14,000 no Vail Outlier MTB Festival The Greenspeed Project Sept 25-27 $25,000 barricades Vail's Top Shelf Harvest + RECAP Eagle Valley Events Saturday, Sept. 26 $30,000 PD, Site/venue services per permit, bannersVail Valley Cup: Cindy Eskwith Memorial Tournament Vail Valley Soccer Club Oct 2-4 $10,000 no Vail Snow Daze Highline Dec. 7-12 (tentative)$100,000 barricades, PD Vail Holidaze Highline Dec. 16-22 and 31 $90,000 barricades, PD Vertical Express Can Do Multiple Sclerosis Saturday, Feb 21 $10,000 Moved to Tier IV Category per CSE direction on 11/5 PINK Vail Vail Valley Medical Center Saturday, March 21 $25,000 Moved to Tier IV Category per CSE direction on 11/5 $1,592,000TOTAL SPECIAL EVENT FUNDING REQUESTED: Applications for 2015 CSE Special Event Funding Agenda Attachment A West Vail Fire Station: November 12, 2014 8:30 a.m. – 3:00 p.m.