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HomeMy WebLinkAbout0. 2015-02-04 Revised CSE Agenda COMMISSION ON SPECIAL EVENTS MEETING Wednesday, February 4, 2015 @ 8:30am Vail Town Council Chambers AGENDA: Meeting materials can be accessed after noon on February 2 at the following link: http://www.vailgov.com/WebLink8/0/fol/321723/Row1.aspx 1) @ 8:30 a.m. Administrative Items (15 minutes) a. CSE Members Swearing In: Patty McKenny, Vail Town Clerk. Barry Davis, Mark Gordon, Marco Valenti and Alison Wadey were appointed on December 2nd by the Vail Town Council to serve two year terms expiring on December 31, 2016. Shenna Engleman was appointed on January 20th to serve out the unexpired term of Nicole Whitaker, which expires on December 31, 2015. b. Election of Officers: CSE Chair and Vice Chair c. Approval of the Minutes of the CSE’s Meeting on December 3, 2014 A motion to approve the Minutes is required. d. CSE Contact list and Meeting Dates for 2015 e. CAST (Colorado Association of Ski Towns) Meeting: Barry, Kelli and Sybill gave a report on January 23 in Dillon explaining how Vail’s Special Events program is managed. The PowerPoint presentation that was prepared for this meeting is included in the meeting materials. f. Financial Report and Budget Update 2) @ 8:45 a.m. Event Survey Agreement with RRC: Review and approve the proposed contract. Kelli McDonald (10 minutes) 3) @ 8:55 a.m. Tier IV Criteria: Determine process for revision to Tier IV Category funding criteria to present to Council by April 3rd- materials would be due March 25th. (15 minutes) 4) @ 9:10 a.m. Vail Whitewater Kayak Series: transfer agreement to the Vail Recreation District: Sean Glackin and Beth Pappas (5 minutes) A motion to approve the transfer of the allocation from Alpine Quest Sports to the Vail Recreation District is required. 5) @ 9:15 a.m. Event Recaps: (15 minutes) a. Vail Snow Daze 2014: rescheduled for March 4 @ request from Highline Vail Resort impressions and survey data not yet available. b. Vail Holidaze 2014: Highline and AIPP A motion to approve the recap and release the final funding disbursement is required. 6) @ 9:30 a.m. Vail Rocks!: cancellation and reallocation of funding: Sybill Navas Staff recommendation is to reallocate the remaining $31,000 of the CSE’s event funds for 2015 to Vail America Days™ and/or Vail Holidaze. (5 minutes) 7) @ 9:35 a.m. Vail Holidaze and Vail America Days™: Review proposals, select Event Producer and allocate funding for Vail America Days™ and Vail Holidaze. (80 minutes) a. Blue Creek Productions: Brian Hall i. 2015 Vail America Days™- Blue Creek Productions b. Eagle Valley Events: Laurie Asmussen i. 2015 Vail Holidays – Eagle Valley Events c. Ren Productions: Angela Mueller: i. 2015 Vail America Days™- Ren Productions ii. 2015 Vail Holidaze – Ren Productions d. Highline: Missy Johnson i. 2015 Vail America Days™ - Highline ii. 2015 Vail Holidaze - Highline 8) @ 10:55 a.m. New Business and Community Input (5 minutes) Adjournment at 11:00 a.m. Next CSE Meeting: Wednesday, March 4, 2015 @ 8:30 a.m.