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HomeMy WebLinkAbout1.f. 2015 Allocations-Accounting Worksheet2/2/2015 CSE/TOV/VLMDAC Special Event Funding CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget = $73,036 +Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event:Producing Entity:2015 Dates: 2014 Funds Received 2015 Funding Allocated TIER Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: gg p Big Beers, Belgians & Barleywines Festival Laura Lodge Jan 8-10 $10,000 $9,500 B sent 1/21/2015 recap sched 3/4/15 $ - $ 9,500.00 Pink Vail Vail Valley Medical Center 21-Mar $10,000 $5,000 C sent 1/27/2015 $ - $ 5,000.00 Vail Film Festival Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 Mar 26-29 $35,000 $50,000 B submitted #1 01-27 $ - $ 50,000.00 Taste of Vail Angela Mueller Apr 8-11 $37,500 $35,000 A sent 1/27/2015 $ - $ 35,000.00 Spring Back to Vail Highline Apr 17-19 $35,000 $40,000 A sent 1/27/2015 $ - $ 40,000.00 Vail Whitewater Race Series Alpine Quest Sports LLC w/VRD Tuesdays: 5/12,19,26 + 6/2,9 $5,000 $5,000 C $ - $ 5,000.00 Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting May 24-25 $10,000 $10,000 C sent 1/27/2015 $ - $ 10,000.00 Go Pro Mountain Games Vail Valley Foundation Jun 4-7 $100,000 $85,000 A sent 1/27/2015 $ - $ 85,000.00 King of the Mountain Volleyball Leon Fell Jun 19-21 $15,000 $15,000 B 5,000.00$ as of 01/30 $ 5,000.00 $ 10,000.00 Vail Family Fun Fest (formerly Vail Kids Adventure Club)Blue Creek Productions Saturdays: 6/20,27; 7/11,18,25; 8/1,8 $20,000 $20,000 C sent 1/27/2015 $ - $ 20,000.00 Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market Sun: Jun 21-Oct 4 $35,000 $35,000 B sent 1/27/2015 $ - $ 35,000.00 Vail Lacrosse Shootout , & Colorado corporation d/b/a International Lacrosse Promotions Jun 27-Jul 5 $15,000 $15,000 B sent 1/27/2015 $ - $ 15,000.00 Vail Arts Festival Eagle Valley Events Inc Jun 26-28 $10,000 $10,000 C sent 1/27/2015 $ - $ 10,000.00 Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg Jul 1,15,29 and 8/12 $50,000 $50,000 B sent 1/27/2015 $ - $ 50,000.00 Vail America Days™TBD 4-Jul $77,500 $45,000 A $ - $ 45,000.00 Kick It 3v3 Soccer National Championship North American Sports Group Jul 31-Aug 2 $40,000 $55,000 B 18,333.33$ as of 01/30 $ 18,333.33 $ 36,666.67 Vail Kids Adventure Games , / and Billy Mattison w/Vail Recreation District Aug 5-9 $35,300 $44,500 B sent 1/27/2015 $ - $ 44,500.00 The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships John Knight Aug 10-16 $8,500 $15,000 B sent 1/27/2015 $ - $ 15,000.00 Vail Rocks ($25K allocated- cancelled 1/16)Love Hope Strength TBD-Proposed: 7/31- 8/1, 8/7-8, 8/21-22 $25,000 $0 B CANCELLED $ - $ - Gourmet on Gore Highline Sep 4-7 $45,000 $45,000 A sent 1/27/2015 $ - $ 45,000.00 Vail Oktoberfest™Highline Sep 11-13 + 18-20 $42,500 $45,000 B sent 1/27/2015 $ - $ 45,000.00 Vail Automotive Classic Vail Valley Concours/Doug Landin 13-Sep $2,000 $2,000 C sent 1/27/2015 $ - $ 2,000.00 Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA Sep 18-19 $7,500 $10,000 C submitted 01/28 $ - $ 10,000.00 Vail-Beaver Creek Restaurant Week Group 970 Sep 25- Oct 4 $14,000 $14,000 B sent 1/27/2015 $ - $ 14,000.00 Vail Outlier MTB Festival (submitted as Vail Centurion Festival)The Greenspeed Project, Inc.Sep 25-27 NA $25,000 B sent 1/27/2015 $ - $ 25,000.00 Top Shelf Harvest Eagle Valley Events Inc 26-Sep $20,000 $20,000 B sent 1/27/2015 $ - $ 20,000.00 Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament Vail Valley Soccer Club Oct 2-4 $0 $5,000 C sent 1/27/2015 $ - $ 5,000.00 Vail Snow Daze Highline Dec 7-12 (tentative)$45,000 $40,000 A $ - $ 40,000.00 Vail HoliDaze TBD Dec 16-21 and 31 $55,000 $25,000 C $ - $ 25,000.00 Fireworks funding -designated by Council TOV Jul 4 and NYE NA $50,000 $ - $ 50,000.00 TOTAL:$825,000 23,333.33$ 801,666.67$ $31,000 Event:Producing Entity:2015 Dates:Start Date: 2015 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed: Starting Hearts Lynn Blake/Starting hearts 2015 1-Jan $6,000 IV sent 1/27/2015 $ - $ 6,000.00 Vail Living Well: Longevity Forum DiscoverWell Sept 13-15 10-Sep $6,000 IV sent 1/27/2015 $ - $ 6,000.00 Vail Veteran's Program Vail Veteran's Program March 1-5 1-Mar $13,800 IV sent 1/27/2015 $ - $ 13,800.00 Vail Symposium Vail Symposium Jan 1- April 10-Jan $35,000 IV submitted #1- 02/02 $ - $ 35,000.00 Applied Leadership Series Vail Leadership Institute 2015 Programming $15,000 IV sent 1/27/2015 $ - $ 15,000.00 Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events Peak Wellness Retreat May-Oct 2015 $15,000 IV submitted #1- 02/02 $ - $ 15,000.00 Vertical Express Can Do MS February 21 21-Feb $1,000 IV submitted 1/28 $ - $ 1,000.00 TOTAL TIER IV CATEGORY:$91,800 -$ 91,800.00$ Tier IV Funds Remaining:$0 $73,036 $$$ Paid out:Remainder: Admin Funds Remaining: CSE/VLMD Event Liaison Laura Waniuk $20,000 $ 3,333.32 $ 16,666.68 Intercept/Attendance Surveys $49,900 $ - $ 49,900.00 $3,136 $ 241.30 $ 2,894.70 Administrative Budget Remaining: $73,036 $ 3,574.62 $ 69,461.38 $989,836 = Cash Sponsorships:In-Kind: Cash Contributions: TIER:Contract Status Bravo! Vail Bravo! Vail Jun-Aug $173,400 1-A submitted #1 02/02 $ - $ 173,400.00 National Repertory Orchestra* add contact info to list National Repertory Orchestra TBD- July $1,000 1-C sent 01/30 $ - $ 1,000.00 Vail Jazz Festival Vail Jazz Foundation Late Jun - Sep 6 $72,000 1-A submitted #1 02/02 $ - $ 72,000.00 Vail International Dance Festival Vail Valley Foundation July 27- August 9 $46,000 1-A sent 01/29 $ - $ 46,000.00 Hot Summer Nights Vail Valley Foundation Tue: Jun 16, 23, 30, July 7, 14, 21, Aug 11, 18, 25 $2,800 $27,500 1-A sent 01/29 $ - $ 27,500.00 Burton US Open Highline Mar 2-7 $400,000 2-A final sent 01/21 to KM $ - $ 400,000.00 GoPro Mountain Games Vail Valley Foundation Jun 4-7 $12,000 1-A $ - $ - Vail Farmers' Market Meadow Drive Partnership Sun: Jun 21-Oct 4 $4,500 1-B $ - $ - 2015 Alpine World Ski Championships Vail Valley Foundation Feb 2-15 $250,000 1 $ - $ 250,000.00 2015 Nation's Event Vail Valley Foundation Feb 2-15 $150,000 $375,000 1 $ - $ 375,000.00 $169,300 $1,344,900 $ - $ 1,344,900.00 CSE/VLMD Event Liaison Laura Waniuk $20,000 $20,000 $2,524,036 Funds Paid Out: TOTAL COUNCIL CONTRIBUTIONS: CSE Special Event Funds Remaining: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 Funds Paid Out 2015 Vail Local Marketing District Special Event TOTAL VLMD CONTRIBUTIONS: TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2015 Council Contributions