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HomeMy WebLinkAbout1.b. 2015 Allocations-Accounting Worksheet3/25/2015 CSE/TOV/VLMDAC Special Event Funding CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget = $73,036 +Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event: RRC Survey?Producing Entity:2015 Dates: 2015 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed:2015 Attendance: Room Nights Generated: and Lodging Tax Generated: TOV Spending Generated: # of Media Impressions: of Media Exposure:NPS Big Beers, Belgians & Barleywines Festival Laura Lodge Jan 8-10 $9,500 B as of 2/27 recap sched 3/4 $ 9,500.00 $ - 1,600 675 $14,676.61 $ 348,909.00 79 Pink Vail Vail Valley Medical Center 21-Mar $5,000 C as of 2/13 $ 5,000.00 $ - Vail Film Festival Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 Mar 26-29 $50,000 B as of 03/06 $ 33,332.67 $ 16,667.33 Taste of Vail Angela Mueller Apr 8-11 $35,000 A as of 3/20 $ 23,333.34 $ 11,666.66 Spring Back to Vail Highline Apr 17-19 $40,000 A sent 1/27/2015 $ - $ 40,000.00 Vail Whitewater Race Series transferred from Alpine Quest Sports to Vail Recreation District 02/04/2015 Tuesdays: 5/12,19,26 + 6/2,9 $5,000 C as of 02/20 $ 5,000.00 $ - Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting May 24-25 $10,000 C as of 3/20 $ 10,000.00 $ - Go Pro Mountain Games Vail Valley Foundation Jun 4-7 $85,000 A as of 03/06 $ 28,333.33 $ 56,666.67 King of the Mountain Volleyball Leon Fell Jun 19-21 $15,000 B as of 3/12 $ 10,000.00 $ 5,000.00 Vail Family Fun Fest (formerly Vail Kids Adventure Club)Blue Creek Productions Saturdays: 6/20,27; 7/11,18,25; 8/1,8 $20,000 C sent 1/27/2015 $ - $ 20,000.00 Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market Sun: Jun 21-Oct 4 $35,000 B sent 1/27/2015 $ - $ 35,000.00 Vail Lacrosse Shootout , Inc & Colorado corporation d/b/a International Lacrosse Promotions Jun 27-Jul 5 $15,000 B as of 3/12 $ 5,000.00 $ 10,000.00 Vail Arts Festival Eagle Valley Events Inc Jun 26-28 $10,000 C as of 3/20 $ - $ 10,000.00 Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg Jul 1,15,29 and 8/12 $50,000 B as of 2/13 $ 16,666.67 $ 33,333.33 Vail America Days™ Highline (allocation finalized 2/4/2015)4-Jul $65,000 A sent 02/09/2015 $ - $ 65,000.00 Kick It 3v3 Soccer National Championship North American Sports Group Jul 31-Aug 2 $55,000 B as of 01/30 $ 18,333.33 $ 36,666.67 Vail Kids Adventure Games , Inc./Helene and Billy Mattison w/Vail Recreation District Aug 5-9 $44,500 B as of 02/20 $ 14,833.33 $ 29,666.67 The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships John Knight Aug 10-16 $15,000 B as of 03/06 $ 5,000.00 $ 10,000.00 Gourmet on Gore Highline Sep 4-7 $45,000 A sent 1/27/2015 $ - $ 45,000.00 Vail Oktoberfest™Highline Sep 11-13 + 18-20 $45,000 B sent 1/27/2015 $ - $ 45,000.00 Vail Automotive Classic Vail Valley Concours/Doug Landin 13-Sep $2,000 C as 02/13 $ 2,000.00 $ - Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA Sep 18-19 $10,000 C as of 2/6 $ 10,000.00 $ - Vail-Beaver Creek Restaurant Week Group 970 Sep 25- Oct 4 $14,000 B sent 1/27/2015 $ - $ 14,000.00 Vail Outlier MTB Festival (submitted as Vail Centurion Festival)The Greenspeed Project, Inc.Sep 25-27 $25,000 B resent 3/17 $ - $ 25,000.00 Top Shelf Harvest Eagle Valley Events Inc 26-Sep $20,000 B sent 1/27/2015 $ - $ 20,000.00 Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament Vail Valley Soccer Club Oct 2-4 $5,000 C as of 02/20 $ 5,000.00 $ - Vail Snow Daze Highline Dec 7-12 (tentative)$40,000 A $ - $ 40,000.00 3/25/2015 CSE/TOV/VLMDAC Special Event Funding Event: RRC Survey?Producing Entity:2015 Dates: 2015 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed:2015 Attendance: Room Nights Generated: and Lodging Tax Generated: TOV Spending Generated: # of Media Impressions: of Media Exposure:NPS Vail HoliDaze TBD Dec 16-21 and 31 $25,000 C $ - $ 25,000.00 Fireworks funding -designated by Council TOV Jul 4 and NYE $50,000 $ - $ 50,000.00 TOTAL:$845,000 201,332.67$ 643,667.33$ $11,000 Event: Attachmen t A rec'd Producing Entity:2015 Dates: 2015 Funding Allocated TIER Contract Status Total Paid Out:Amount Still Owed:Attendance: Room Nights Generated: and Lodging Tax Generated: TOV Spending Generated: # of Media Impressions: of Media Exposure: Starting Hearts Lynn Blake/Starting hearts 2015 $6,000 IV as of 3/20- recap sched 4/1 $ 6,000.00 $ - Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 DiscoverWell Sept 13-15 IV Cancelled 02/13 $ - $ - Vail Veteran's Program Vail Veteran's Program March 1-5 $13,800 IV as of 2/13 recap sched 4/1 $ 4,600.00 $ 9,200.00 Vail Symposium Vail Symposium Jan 1- April $35,000 IV as of 2/6 $ 11,666.67 $ 23,333.33 Applied Leadership Series Vail Leadership Institute 2015 Programming $15,000 IV as of 2/27 $ 5,000.00 $ 10,000.00 Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events Peak Wellness Retreat May-Oct 2015 $15,000 IV as of 2/6 $5,000.00 $ 10,000.00 Vertical Express Can Do MS February 21 $1,000 IV as of 2/6 $1,000.00 $ - TOTAL TIER IV CATEGORY:$85,800 22,266.67$ 63,533.33$ Tier IV Funds Remaining:$6,000 $73,036 $$$ Paid out:Remainder: Admin Funds Remaining: CSE/VLMD Event Liaison Laura Waniuk $20,000 as of 3/12 $ 6,666.64 $ 13,333.36 Intercept/Attendance Surveys $49,900 as of 2/6 $ 9,980.00 $ 39,920.00 $3,136 as of 2/27 $ 285.56 $ 2,850.44 Administrative Budget Remaining: $73,036 $ 16,932.20 $ 56,103.80 $1,003,836 = Cash Sponsorships:Cash Contributions: TIER:Contract Status Bravo! Vail Bravo! Vail Jun-Aug $173,400 1-A as of 2/6 $ 57,800.00 $ 115,600.00 National Repertory Orchestra* add contact info to list National Repertory Orchestra TBD- July $1,000 1-C as 02 2/13 $ 1,000.00 $ - Vail Jazz Festival Vail Jazz Foundation Late Jun - Sep 6 $72,000 1-A as of 2/6 $ 24,000.00 $ 48,000.00 Vail International Dance Festival Vail Valley Foundation July 27- August 9 $46,000 1-A sent 01/29 $ - $ 46,000.00 Hot Summer Nights Vail Valley Foundation Tue: Jun 16, 23, 30, July 7, 14, 21, Aug 11, 18, 25 $27,500 1-A sent 01/29 $ - $ 27,500.00 Burton US Open Highline Mar 2-7 $400,000 2-A pd. 1 & 2 03/06 $ 266,666.66 $ 133,333.34 GoPro Mountain Games Vail Valley Foundation Jun 4-7 1-A $ - $ - Vail Farmers' Market Meadow Drive Partnership Sun: Jun 21-Oct 4 1-B $ - $ - 2015 Alpine World Ski Championships Vail Valley Foundation Feb 2-15 $250,000 1 $ - $ 250,000.00 2015 Nation's Event Vail Valley Foundation Feb 2-15 $375,000 1 $ - $ 375,000.00 $1,344,900 $ 349,466.66 $ 995,433.34 CSE/VLMD Event Liaison Laura Waniuk $20,000 $20,000 $2,538,036 TOTAL COUNCIL CONTRIBUTIONS: CSE Special Event Funds Remaining: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 2015 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS: TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2015 Council Contributions