HomeMy WebLinkAbout2.a. 2015 Vertical Express Can Do MSEvent Recap:
Vertical Express for Can Do Multiple Sclerosis
Presented on: April 1, 2015
Vertical Express for Can Do MS
February 21, 2015
Morgan Landers
Development Manager
Office: 970.926.1271
Mobile: 720.365.0290
mlanders@mscando.org
2Town of Vail | CSE | 4/1/2015
Estimated Results*
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* Based on survey results.
Survey questions were asked at the time of registration with 70% response rate.
•Estimated attendance: 146 TOTAL
•94 participants
•6 adaptive participants
•6 support partners
•25 volunteers
•15 sponsors
•Number/percentage of people in Vail specifically for event:45%
•Number/percentage of people who attended the event in previous years: 44%
Town of Vail | CSE | 4/1/2015
Estimated Results*
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•Attendees came from (local, regional, out of state, international):
•Local Attendees: 55%
•Regional (Front Range): 30%
•Regional (Summit Co): 1%
•Out of State: 14%
•Attendees by Gender:
•45% Female
•47% Male
•Annual Household Income (optional question with 74% response):
•30% have income of $100,000 or higher
•30% have income of $100,000 or under
•35% elected to not disclose
•5% didn’t answer
* Based on survey results.
Town of Vail | CSE | 4/1/2015
Importance of Event -Intent
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•30% of attendees chose to attend the event from regional or national
locations
•85% of attendees had season passes and chose to attend the event rather
than ski another location on the Epic Pass
* Based on survey results.
Town of Vail | CSE | 4/1/2015
Estimated Results*
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•Lodging:
•Estimated room nights booked due to event association: 19 nights
•Location of lodging -unknown
•Type of lodging –Paid
•Nightly rate for lodging -unknown
•Number of people staying in the accommodation -unknown
•Average spending:
•A post event survey will be released to all attendees of all Vertical
Express events on March 30th. Questions regarding spending are
included.
* Based on survey results.
Town of Vail | CSE | 4/1/2015
NPS (Net Promoter Score)
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Would you recommend this event to someone else?
•Over 40% of attendees were new to the event and many were referred
by a friend who had attended the event in 2014.
•A post event survey will be released to all attendees of all Vertical
Express events on March 30th.
•Questions addressing this topic are included.
* Based on survey results.
Town of Vail | CSE | 4/1/2015
Estimated Return on Investment (ROI)*
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•Additional Town of Vail spending event generated:
•19 room nights booked (estimated $400/night) = $7,600
•Additional revenue not documented includes parking, ski rentals
and equipment, lunch food and beverage, après food and
beverage, and dinner food and beverage.
•Ratio of increased revenue to amount of funding received:
•$8010 revenue/$1000 funding = %12 ROI
•Sales tax revenue generated by event and accrued to Town of Vail
including sales and lodging tax:**
•Sales Tax Estimated: $410.40
* Based on survey results.
Town of Vail | CSE | 4/1/2015
Vail Brand Compatibility
The Premier International Mountain Resort Community
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Standard of excellence met by:
•TOTAL RAISED (including sponsors): $53,157
•Adaptive skiing component -Worked with Vail Resorts to provide an
unparalleled experience for participants living with Multiple Sclerosis.
Participants were provided necessary equipment, had on mountain
personalized ski instruction and day of skiing experience.
•Jimmie Heuga Memorial Ski Down –Renaming of “Simba” to “Jimmie Heuga
Express” with the Heuga children leading the ski down.
Town of Vail | CSE | 4/1/2015
Event Strengths & Weaknesses
10Town of Vail | CSE | 4/1/2015
Strengths Weaknesses
Increased visibility from 2014 Weather impacted external visibility
Increased sponsorship revenue from
2014
Decrease in individual fundraising
from 2014
Increased awareness of Can Do MS Limited social media and non local
PR exposure
Increased awareness of Multiple
Sclerosis
Small number of attendees
High level of local advertising Close proximity to World Cup
Successful adaptive ski program
Community Contribution
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•Describe how the event impacted Vail’s sense of community:
•Showcased the community’s support of non-profit organizations in
the Vail Valley.
•Adaptive Program focused on people from Eagle County
•On Mountain Activities emphasized Vail history and Vail attractions
•Registration events hosted by local Vail establishments
•Raised awareness of a disease that may not be well known in the
Vail Valley
Town of Vail | CSE | 4/1/2015
Topline Marketing Efforts
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•Event promotion focused on three primary areas:
•Print Media, TV/Radio Media, Online Media
•Print Media:
•Full spectrum ad campaign with the Vail Daily and Summit Daily
•8 quarter page ads and 8 full page ads
•2 editorials in the Vail Daily
•Full spectrum poster and postcard distribution
•Vail Valley (Vail to Eagle)
•Summit County (Breckenridge, Frisco, and Silverthorne/Dillon
•Denver and Boulder
•TV/Radio Media:
•Live Interviews –TV8 –4
•Radio Interviews –2
•The Mile and KTKE-Ski Country
Town of Vail | CSE | 4/1/2015
Topline Marketing Efforts
13Town of Vail | CSE | 4/1/2015
•Online Media Promotion: 28,647,997 Impressions!
•Web Traffic: 5,721 views
•Email Campaign: 2,100 recipients
•5 targeted emails with promotional messaging
•Peer-to-Peer Fundraising Platform: Fundly
•Liked fundraising and outreach to participant Facebook pages
•Posts and tweets about donations made and campaign updates
•Social Media (Facebook and Twitter)
•Regular social media posts highlighting sponsors, events, prizes, etc. leading
up to and day of the event
Potential for Growth & Sponsorships/Media Exposure
14Town of Vail | CSE | 4/1/2015
•More targeted sponsor outreach in Summer of 2015
•More targeted outreach in the Denver and Summit County markets
•More strategic and coordinated marketing with key sponsors
•Outreach and engagement of ski industry leaders
Sustainability Efforts
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•What measures were taken at your event to support the
environmentally-friendly goals of the Town of Vail?
•Promoted water conservation by including reusable water bottles
in swag bags
•Ensured that all on-mountain and off-mountain trash and
recyclables were sorted and disposed of appropriately.
The Town of Vail is committed to the stewardship and protection of our unique mountain
environment. In consideration of both our local and global impacts and opportunities, our
environmental vision is to demonstrate and promote: renewable energy, resource efficiency,
ecosystem protection, and community awareness and education.
Town of Vail | CSE | 4/1/2015
Event Budget
16Town of Vail | CSE | 4/1/2015
2015 Revenue Amount
National Sponsors $17,500
Regional/Local Sponsors $13,500
Individual Fundraising $21,177
Other Revenue $980
Subtotal $53,157
2015 Expenses*Amount
Food and Beverage $1,010
Printing,Supplies, Etc $774.05
Marketing/AV $1,150
Adaptive Program $3,077
Prizes/Swag $2496.80
Misc $671.33
Subtotal $12,019
Event NET $41,138
*Some event expenses are still being reconciled.
Additional Information
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•Detailed budget with descriptions
•A detailed proof of performance with additional detail on impressions
will be provided to the Town of Vail in the middle of April 2015.
Additional documents attached to presentation:
Town of Vail | CSE | 4/1/2015
2015 VAIL VEMS REVENUES AND EXPENSES
REVENUE
Sponsors/Tables 2014 Actual 2015 Price
2015 #
Available
2015 #
Budgeted 2015 Budget 2015 Actual
National Sponsors (divided by 4) $ 6,500
Presenting Sponsor ($75k) $ 12,500 0 $ - $ -
Adaptive Sponsor ($25k) $ 6,250 1 1 $ 6,250 $ 12,500
Gold Sponsor ($25k) $ 6,250 $ - $ -
Silver Sponsor ($20k) $ 5,000 1 $ 5,000 $ 5,000
Bronze Sponsor ($15k) $ 3,750 1 $ 3,750 $ -
subtotal $ 15,000 $ 17,500
Regional Sponsors $ 9,200
Local Sponsor
Summit Sponsor 10,000.00$ 0 $ -
Corporate Team Sponsor 5,000.00$ 2 $ 10,000 $ 5,000
Adaptive Sponsor (United Way)2,500.00$ 1 $ 2,500 $ 7,500
Double Black Diamond Sponsor 1,000.00$ 1 $ 1,000 $ 1,000
Black Diamond Sponsor 500.00$ 3 $ 1,500
subtotal $ 15,000 $ 13,500
Subtotal $ 15,700.00 $ 30,000 $ 31,000
Individual Tickets 2014 Actual Price
2015 #
Projected 2015 Budget 2015 Actual
Non Fundraising Participants $ 25 50 $ 1,250.00
Fundraising Participants - incl virtual $ 25,434.00 $ 100 $ 26,705.00
After Party Tickets $ 20 10 $ 200.00
Subtotal $ 25,434.00 160 $ 27,955.00 $ 21,177.00
Other Revenue 2014 Actual 2015 Budget 2015 Actual
Raffle $ 908.00 $ 1,200.00
Misc Donations $ - $ 200.00
Subtotal $ 908.00 $ 1,400.00 $ 980.00
TOTAL REVENUE $ 42,042 $ 59,355 $ 53,157
EXPENSES 2014 Actual 2015 Budget 2015 Actual
Food and Beverage
US BANK - Vail VEMS City Market 21.32$ -$
Registration and Apres Party 4,444.17$ 4,000.00$ 1,010.00$
US BANK - HH Tavern on Square 48.11$ -$
US BANK - Volunteer pizza 46.79$ 150.00$
Subtotal $ 4,560.39 $ 4,150.00 $1,010.00
Printing, Supplies, Etc.
Vail Resorts Management Compan - Souvenir Signs 200.00$ 200.00$ -$
US BANK - CE Walgreens 144.14$ -$ -$
US BANK - Vail VEMS labels 15.98$ -$ -$
Office Depot - VEMS gaffer tape inv 19001 59.99$ -$ -$
Scott Robinson - Megaphone Battery 15.16$ -$ -$
US BANK - CE supplies 193.37$ -$ -$
Misc Supplies 300.00$ 177.21$
Event Banners 300.00$ 252.00$
Event Signage 400.00$ -$
Registration Party Supplies 500.00$ 344.84$
Subtotal $ 628.64 $ 1,700.00 774.05
Marketing and AV - From Marketing
Audio Visual Equipment 806.25$ 1,000.00$ 600.00$
Poster/Marketing Collateral Printing 300.00$ 550.80$
Subtotal $ 806.25 $ 1,300.00 $1,150.80
Adaptive Program - From Programs
Adaptive Guides (hourly)750.00$ $ 4,500.00 $1,560.00
Adaptive Guides (gratuity)-$ $ 600.00 $0.00
Lodging 448.00$ $ 1,500.00 825.00
Parking 25.00$ $ 150.00 -
Meals $ - $ 852.00 176.00
Mileage $ 672.00 -
Transportation $ - $ 1,000.00 -
Lift Tickets $ - $ 840.00 516.00
Subtotal $ 1,223.00 $ 10,114.00 $3,077.00
Prizes
Trucker Hats 222.50$ $ - -$
Beanies 2,100.16$ $ - $ -
Lanyards 212.94$ $ 300.00 $ -
Badges 516.94$ $ 700.00 $ 200.00
Anniversary Pins 136.22$ $ - $ -
Hi Five Stickers - VEMS stickers 127.50$ $ 250.00 $ 1,296.80
Fundraiser Prizes $ 1,500.00 $ 1,000.00
Subtotal $ 3,316.26 $ 2,750.00 2,496.80
Misc
Lift Tickets $ - $ - $ 1,840.00
Epic Mix Racing - Black Forest Race Arena $ 500.00 $ 500.00 1,000.00
Entertainment $ 200.00 $ 500.00 -
Lynn Billings - VEMS meeting snacks $ 76.09 $ - -
Parking $ 129.00 $ 150.00 -
HH VEMS $ 70.05 -
US BANK - HH Vail VEMS $ 35.57 -
Insurance $ 961.48 $ 1,100.00 671.33
$ 1,972.19 $ 2,250.00 3,511.33
Subtotal $ 12,506.73 $ 22,264.00 12,019.98