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HomeMy WebLinkAbout2015-05-06 CSE Agenda COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, May 6 , 2015 @ 8:30 a.m. AGENDA: Meeting materials can be accessed after April 30 at the following link: http://65.38.144.10/WebLink8/0/fol/321726/Row1.aspx 1. @ 8:30 a.m. Administrative Items (5 minutes) a. Approval of the Minutes of the CSE’s Meeting on April 1, 2015 b. Financial/Contract Overview c. CSE Invites: Please add to your schedule: • May 19: Burton USO Recap at Town Council Evening Meeting: Time TBD • June 3rd: Joint meeting with VLMDAC at CSE- Vail Town Council Chambers • **Tuesday, August 11 @ 8:00 a.m.: Joint Meeting with the Vail Economic Advisory Council (VEAC) 2. @ 8:35 a.m. Presentation explaining Vail Resorts strategic planning and timing criteria for events and promotions. Kelli McDonald/Jim Kellen (30 minutes) 3. @ 9:05 a.m. Event Recaps: (30 minutes) a. PINK Vail: Michael Holton, Vail Valley Medical Center cf: Christine 4/8 b. Vail Film Festival: cf: Sean 4/8 c. Vail Symposium: cf: Tracey Flower 04/03 4. @ 9:35 a.m. Fireworks Split: $50,000 total. How would the CSE like to distribute the budget between Vail America Days™ and Vail Holidaze/New Year’s Eve? (10 minutes) 5. @ 9:45 a.m. Event Liaison Report: Laura Waniuk (25 minutes) a. Event Marketing Report b. Competitive Resort Event Calendar Overview 6. @ 10:10 a.m. Event Funding Category Revisions and allocation of remaining 2015 “Tier IV” funds: Review input from Town Council presentation on April 21. Discuss re-opening a funding opportunity for the organizations that provide Education and Enrichment programming who had applied for and received “Tier IV” funds for 2015 and allocate the remaining $6,000 to the single entity that presents the option best fitting the new criteria. Could be scheduled for the June 3rd CSE meeting, with a submittal deadline of May 26. (15 minutes) 7. @ 10:25 a.m. CSE follow-up discussion as to how Vail Resorts strategic planning and timing, and Event Funding Category Revisions fit into the 2016 RFP development. Give direction on development of discussion items for the joint meeting with the VLMDAC on June 3rd. Some possibilities: alignment, strategy and brand fit. (45 minutes) 8. @ 11:10 a.m. New Business and Community Input (5 minutes) Adjournment at 11:15 a.m. Next CSE Meeting: Wednesday, June 3, 2015 @ 8:30 a.m.- Vail Town Council Chambers