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Home My WebLink About1.b. 2015 Allocations-Accounting Worksheet rvsd 06.306/30/2015 CSE/TOV/VLMDAC Special Event Funding 2015 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget = $73,036 +Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event: RRC Survey?Producing Entity:2015 Dates: 2015 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure: g g p Big Beers, Belgians & Barleywines Festival Laura Lodge Jan 8-10 $9,500 COMPLETE 3/4 $ 9,500.00 $ - 79 1,600 348,909.00$ 37.00$ 89%73%1% Pink Vail Vail Valley Medical Center 21-Mar $5,000 5,000.00$ COMPLETE 5/6 $ 5,000.00 $ - 92 3,000 (2,430 participants) Vail Film Festival rcvd. Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 Mar 26-29 $50,000 16,666.67$ 16,666.00$ 16,667.33$ COMPLETE 5/29 $ 50,000.00 $ - 48 6,800 1,587,584.79$ 31.69$ 54%232.00$ 69%$380 52%0% Taste of Vail rcvd.Angela Mueller Apr 8-11 $35,000 11,666.67$ 11,666.67$ 11,666.67$ COMPLETE 6/10 $ 35,000.01 $ (0.01)56 5,100 958,989.32$ 27.40$ 40%188.00$ 48%$183 72%17% Spring Back to Vail rcvd.Highline Apr 17-19 $40,000 13,333.33$ 13,333.33$ as of 4/10- RECAP SCHED 7/1 $ 26,666.66 $ 13,333.34 73 10,800 1,825,302.87$ 45.63$ 66%169.00$ 60%$328 51%0 Vail Whitewater Race Series transferred from Alpine Quest Sports to Vail Recreation District 02/04/2015 Tuesdays: 5/12,19,26 + 6/2,9 $5,000 5,000.00$ RECAP schd 7/1 $ 5,000.00 $ - 933 + 1 dog 183 parts./750 specs Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting May 24-25 $10,000 10,000.00$ as of 3/20 $ 10,000.00 $ - Go Pro Mountain Games Vail Valley Foundation Jun 4-7 $85,000 28,333.33$ submitted # 2 6/12 $ 28,333.33 $ 56,666.67 King of the Mountain Volleyball Leon Fell Jun 19-21 $15,000 5,000.00$ 5,000.00$ as of 3/12 $ 10,000.00 $ 5,000.00 Vail Family Fun Fest (formerly Vail Kids Adventure Club)Blue Creek Productions Saturdays: 6/20,27; 7/11,18,25; 8/1,8 $20,000 6,666.67$ as of 4/10 $ 6,666.67 $ 13,333.33 Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market Sun: Jun 21-Oct 4 $35,000 11,666.67$ as of 4/10 $ 11,666.67 $ 23,333.33 Vail Lacrosse Shootout , & Colorado corporation d/b/a International Lacrosse Promotions Jun 27-Jul 5 $15,000 5,000.00$ as of 3/12 $ 5,000.00 $ 10,000.00 Vail Arts Festival Eagle Valley Events Inc Jun 26-28 $10,000 as of 3/20 $ - $ 10,000.00 Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg Jul 1,15,29 and 8/12 $50,000 16,666.67$ 16,666.66$ as of 6/19 $ 33,333.33 $ 16,666.67 Vail America Days™ Highline (allocation finalized 2/4/2015)4-Jul $65,000 21,666.67$ 21,666.67$ as of 6/11 $ 43,333.34 $ 21,666.66 Kick It 3v3 Soccer National Championship North American Sports Group Jul 31-Aug 2 $55,000 18,333.33$ as of 01/30 $ 18,333.33 $ 36,666.67 Vail Kids Adventure Games , / and Billy Mattison w/Vail Recreation District Aug 5-9 $44,500 $ 14,833.33 as of 02/20 $ 14,833.33 $ 29,666.67 The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships John Knight Aug 10-16 $15,000 5,000.00$ as of 03/06 $ 5,000.00 $ 10,000.00 Gourmet on Gore Highline Sep 4-7 $45,000 15,000.00$ as of 4/10 $ 15,000.00 $ 30,000.00 Vail Oktoberfest™Highline Sep 11-13 + 18-20 $45,000 15,000.00$ as of 4/10 $ 15,000.00 $ 30,000.00 Vail Automotive Classic Vail Valley Concours/Doug Landin 13-Sep $2,000 2,000.00$ as 02/13 $ 2,000.00 $ - Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA Sep 18-19 $10,000 10,000.00$ as of 2/6 $ 10,000.00 $ - Vail-Beaver Creek Restaurant Week Group 970 Sep 25- Oct 4 $14,000 4,666.67$ as of 4/10 $ 4,666.67 $ 9,333.33 Vail Outlier MTB Festival (submitted as Vail Centurion Festival)The Greenspeed Project, Inc.Sep 25-27 $25,000 8,333.33$ as of 4/10 $ 8,333.33 $ 16,666.67 Top Shelf Harvest Eagle Valley Events Inc 26-Sep $20,000 6,666.67$ as of 4/24 $ 6,666.67 $ 13,333.33 Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament Vail Valley Soccer Club Oct 2-4 $5,000 5,000.00$ as of 02/20 $ 5,000.00 $ - Vail Snow Daze Highline Dec 7-12 (tentative)$40,000 13,333.00$ as of 6/5 $ 13,333.00 $ 26,667.00 Vail HoliDaze- Approved by CSE on 3/4/2015 Ren Productions (Angela Mueller)Dec 19-21 and 31 $36,000 12,000.00$ as of 6/5 $ 12,000.00 $ 24,000.00 Fireworks funding -designated by Council TOV Jul 4 and NYE $50,000 32,000.00$ as of 5/29: Highline $ 32,000.00 $ 18,000.00 TOTAL:$856,000 409,666.34$ 446,333.66$ $0 SURVEY AND RECAP DATA SUMMARIZED CSE Special Event Funds Remaining: 6/30/2015 CSE/TOV/VLMDAC Special Event Funding Event: RRC Survey?Producing Entity:2015 Dates: 2015 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure: Event: RRC Survey?Producing Entity:2015 Dates: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure: Starting Hearts Lynn Blake/Starting hearts 2015 $6,000 6,000.00$ COMPLETE 4/1 $ 6,000.00 $ - Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 DiscoverWell Sept 13-15 Cancelled 02/13 $ - $ - Vail Veteran's Program Vail Veteran's Program March 1-5 $13,800 4,600.00$ 9,200.00$ COMPLETE 4/10 $ 13,800.00 $ - Vail Symposium rcvd.Vail Symposium Jan 1- April $35,000 11,666.67$ 11,666.67$ 11,666.66$ COMPLETE 5/26 $ 35,000.00 $ - 56 1,500 48,566.44$ 1.39$ 9%$32 38%90%0% Applied Leadership Series Vail Leadership Institute 2015 Programming $15,000 5,000.00$ 5,000.00$ as of 4/24 $ 10,000.00 $ 5,000.00 Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events Peak Wellness Retreat May-Oct 2015 $15,000 5,000.00$ as of 2/6 $5,000.00 $ 10,000.00 Vail Leadership Institute: Torch Awards Vail Leadership Institute Dec-15 $6,000 submitted 6/12 Vertical Express Can Do MS February 21 $1,000 1,000.00$ COMPLETE 4/1 $1,000.00 $ - TOTAL TIER IV CATEGORY:$91,800 70,800.00$ 21,000.00$ Tier IV Funds Remaining:$0 $73,036 $$$ Paid out:Remainder: Admin Funds Remaining: CSE/VLMD Event Liaison Laura Waniuk $20,000 as of 5/1 $ 9,999.96 $ 10,000.04 Intercept/Attendance Surveys RRC $49,900 as of 5/8 $ 19,960.00 $ 29,940.00 $3,136 as of 6/30 $ 450.54 $ 2,685.46 Administrative Budget Remaining: $73,036 $ 30,410.50 $ 42,625.50 $1,020,836 = Cash Sponsorships:Cash Contributions: Contract Status NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure: Bravo! Vail Bravo! Vail Jun-Aug $173,400 $57,800.00 as of 2/6 $ 57,800.00 $ 115,600.00 National Repertory Orchestra* add contact info to list National Repertory Orchestra TBD- July $1,000 $1,000.00 as 02 2/13 $ 1,000.00 $ - Vail Jazz Festival Vail Jazz Foundation Late Jun - Sep 6 $72,000 24,000.00$ as of 2/6 $ 24,000.00 $ 48,000.00 Vail International Dance Festival Vail Valley Foundation July 27- August 9 $46,000 $15,333.33 as of 5/4 $ 15,333.33 $ 30,666.67 Hot Summer Nights Vail Valley Foundation Tuesdays: Jun 9, 16, 23, 30, July 7, 14, 21, Aug 11, 18 $27,500 submitted 1 & 2 on 6/22 $18,333.32 $ - $ 27,500.00 Burton US Open rcvd.Highline Mar 2-7 $400,000 266,666.66$ 133,333.33$ COMPLETE 5/26 $ 399,999.99 $ 0.01 58 21,500 3,081,167.56$ 7.70$ 51%143.00$ 62%44%2% GoPro Mountain Games Vail Valley Foundation Jun 4-7 $ - $ - Vail Farmers' Market Meadow Drive Partnership Sun: Jun 21-Oct 4 $ - $ - 2015 Alpine World Ski Championships Vail Valley Foundation Feb 2-15 $250,000 250,000.00$ less TOV in-kind COMPLETE 4/24 $ 250,000.00 $ - 87 206,482* 2015 Nation's Event Vail Valley Foundation Feb 2-15 $375,000 375,000.00$ less TOV in-kind COMPLETE 4/24 $ 375,000.00 $ - $1,344,900 $ 1,123,133.32 $ 221,766.68 CSE/VLMD Event Liaison Laura Waniuk $20,000 $20,000$2,555,036 *2015AWSC Attendance: includes Beaver Creek (53,186*), Championships Plaza(142,971* high/80,050/low)and Golden Peak (10,325* high/8,550 low) Funds Paid Out: TOTAL COUNCIL CONTRIBUTIONS: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 Funds Paid Out 2015 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS:TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2015 Council Contributions