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HomeMy WebLinkAbout2.c. 2015 Allocations-Accounting Worksheet-rvsd 8-038/3/2015
CSE/TOV/VLMDAC Special Event Funding
2015 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS
CSE Special Event Funds = $806,000
Fireworks funding: $50,000
CSE Admin Budget = $73,036
+Tier IV Funds: $91,800
CSE TOTAL BUDGET: $1,020,836
Event:
RRC
Survey?Producing Entity:Proposed Location:2015 Dates:2014 Funds Received
2015 Funds
Requested: Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed:
NPS Attendance
Estimate
Total Direct Econ
Impact Payback ratio Overnight Visitor
%
Direct econ
Impact per
attendee-day
% Staying in Paid
Lodging Avg. ADR In-State
Visitation %
International
Visitation %
# of Media
Impressions:
Overall Value
Value of Media
Exposure:Start Date
Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade Jan 8-10 $10,000 $40,000 COMPLETE 3/4 $ 9,500.00 $ - 79 1,600 348,909.00$ 37.00$ 89%73%1%8-Jan
Pink Vail Vail Valley Medical Center Arrabelle, Lionshead Base, Vail Mtn 21-Mar $10,000 $25,000 5,000.00$ COMPLETE 5/6 $ 5,000.00 $ - 92
3,000
(2,430 participants)21-Mar
Vail Film Festival rcvd.
Colorado Film Festival: $84,500
sponsorship confirmed 1/13/2015 Hotels & screening venues Mar 26-29 $35,000 $35,000 16,666.67$ 16,666.00$ 16,667.33$ COMPLETE 5/29 $ 50,000.00 $ - 48 6,800 1,587,584.79$ 31.69$ 54%232.00$ 69%$380 52%0%26-Mar
Taste of Vail rcvd.Angela Mueller
Vail Mountain, Gore Creek Dr, Meadow Dr., LH, Marriott, and
restaurants/lodging Apr 8-11 $37,500 $37,500 11,666.67$ 11,666.67$ 11,666.67$ COMPLETE 6/10 $ 35,000.01 $ (0.01)56 5,100 958,989.32$ 27.40$ 40%188.00$ 48%$183 72%17%8-Apr
Spring Back to Vail rcvd.Highline
Vail Village & Lionshead Mountain base areas, Ford Park & potentially Vail
Village Apr 17-19 $35,000 $100,000 13,333.33$ 13,333.33$ 13,333.34$ COMPLETE 7/10 $ 40,000.00 $ - 73 10,800 1,825,302.87$ 45.63$ 66%169.00$ 60%$328 51%0 17-Apr
Vail Whitewater Race Series
transferred from Alpine Quest
Sports to Vail Recreation District
02/04/2015 Vail Village Covered & International Bridges
Tuesdays: 5/12,19,26 +
6/2,9 $5,000 $10,000 5,000.00$ COMPLETE 7/1 $ 5,000.00 $ -
933 + 1 dog
183 parts./750 specs 12-May
Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting
Tentative: Manor Vail, Solaris, Vail Mountain Lodge, Mountain
House; Golden Peak/Larkspur (dog). Based on Feast! Vail venues May 24-25 $10,000 $10,000 10,000.00$
recap sched for 9/2 as of
8/3 $ 10,000.00 $ - 24-May
Go Pro Mountain Games rcvd.Vail Valley Foundation International Bridge, Checkpoint Charlie, Golden Peak, Mountain Plaza Jun 4-7 $100,000 $110,000 28,333.33$ 28,333.34$ as of 6/19 $ 56,666.67 $ 28,333.33 68 46,000 5,459,029.42$ 64.22$ 60%119.00$ 58%$219 61%4-Jun
King of the Mountain Volleyball Leon Fell Vail Athletic Field, Eagle-Vail Soccer/Softball fields Jun 19-21 $15,000 $15,000 5,000.00$ 5,000.00$ as of 3/12 $ 10,000.00 $ 5,000.00 24 4,000 446,039.18$ 29.74$ 81%112.00$ 85%$244 90%19-Jun
Vail Family Fun Fest
(formerly Vail Kids Adventure Club)Blue Creek Productions Lionshead Mall/Vail Square at Arrabelle
Saturdays: 6/20,27;
7/11,18,25; 8/1,8 $20,000 $20,000 6,666.67$ as of 4/10 $ 6,666.67 $ 13,333.33 20-Jun
Vail Farmers Market and Art Show
Meadow Drive Partnership/Vail
Farmers’ Market
Meadow Drive: Vail Road to Covered Bridge; West side of Willow Bridge
Road Sun: Jun 21-Oct 4 $35,000 $48,500 11,666.67$ submitted #2 7/29 $ 11,666.67 $ 23,333.33 21-Jun
Vail Lacrosse Shootout
& Colorado corporation d/b/a
International Lacrosse Promotions Vail Athletic Field, Vail Mtn School, Donovan Park Jun 27-Jul 5 $15,000 $20,000 5,000.00$ as of 3/12 $ 5,000.00 $ 10,000.00 27-Jun
Vail Arts Festival Eagle Valley Events Inc Lionshead Mall; Arrabelle at Vail Square and Gondola Ski Yard Jun 26-28 $10,000 $10,000 $ 10,000.00 as of 3/20 $ 10,000.00 $ - 28-Jun
Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg Lionshead : Vail Square @ Arrabelle Jul 1,15,29 and 8/12 $50,000 $60,000 16,666.67$ 16,666.66$ as of 6/19 $ 33,333.33 $ 16,666.67 1-Jul
Vail America Days™
Highline (allocation finalized
2/4/2015)Vail Village and Lionshead 4-Jul $77,500 $100,000 21,666.67$ 21,666.67$ RECAP SCHED 8/5 $ 43,333.34 $ 21,666.66 4-Jul
Kick It 3v3 Soccer National Championship North American Sports Group Ford Park Fields Jul 31-Aug 2 $40,000 $60,000 18,333.33$ 18,333.33$ as of 7/31 $ 36,666.66 $ 18,333.34 31-Jul
Vail Kids Adventure Games
, /
and Billy Mattison w/Vail
Recreation District
Mtn Plaza, Vail Mtn, Vail Village, Golden Peak, Ford Park, Solaris Plaza,
Lionshead Aug 5-9 $35,300 $75,000 $ 14,833.33 $ 14,833.34 as of 7/31 $ 29,666.67 $ 14,833.33 10-Aug
The America Cup Fly Fishing Tournament: 14th FIPS
Mouche World Youth Fly Fishing Championships John Knight Vail casting competition. Vail lodging. Vail party. Event on county rivers Aug 10-16 $8,500 $25,000 5,000.00$ 5,000.00$ as of 7/31 $ 5,000.00 $ 10,000.00 10-Aug
Gourmet on Gore Highline Vail Village Sep 4-7 $45,000 $75,000 15,000.00$ submitted #2 7/29 $ 15,000.00 $ 30,000.00 4-Sep
Vail Oktoberfest™Highline Vail Village & Lionshead Sep 11-13 + 18-20 $42,500 $85,000 15,000.00$ as of 4/10 $ 15,000.00 $ 30,000.00 11-Sep
Vail Automotive Classic Vail Valley Concours/Doug Landin Gore Creek Drive, Bridge Street, Mtn Plaza 13-Sep $2,000 $2,500 2,000.00$ as 02/13 $ 2,000.00 $ - 13-Sep
Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA Lionshead Mall, Vail Square at Arrabelle Sep 18-19 $7,500 $10,000 10,000.00$ as of 2/6 $ 10,000.00 $ - 18-Sep
Vail-Beaver Creek Restaurant Week Group 970 Vail Restaurants and Lodges Sep 25- Oct 4 $14,000 $14,000 4,666.67$ 4,666.67$ as of 7/17 $ 9,333.34 $ 4,666.66 25-Sep
Vail Outlier MTB Festival (submitted as Vail
Centurion Festival)The Greenspeed Project, Inc.Vail Village, Vail Mountain and Lionshead Sep 25-27 NA $25,000 8,333.33$ as of 4/10 $ 8,333.33 $ 16,666.67 25-Sep
Top Shelf Harvest Eagle Valley Events Inc Arrabelle at Vail Square and Lionshead Mall 26-Sep $20,000 $30,000 6,666.67$ as of 4/24 $ 6,666.67 $ 13,333.33 26-Sep
Vail Valley Cup: Cindy Eskwith Memorial Soccer
Tournament Vail Valley Soccer Club Various fields throughout Eagle County Oct 2-4 $0 $10,000 5,000.00$ as of 02/20 $ 5,000.00 $ - 2-Oct
Vail Snow Daze Highline Solaris, Vail Village, Vail Mtn and Lionshead Dec 7-12 (tentative)$45,000 $100,000 13,333.00$ as of 6/5 $ 13,333.00 $ 26,667.00 7-Dec
Vail HoliDaze- Approved by CSE on 3/4/2015 Ren Productions (Angela Mueller)Vail Village and Lionshead Dec 19-21 and 31 $55,000 $90,000 12,000.00$ as of 6/5 $ 12,000.00 $ 24,000.00 16-Dec
Fireworks funding -designated by Council TOV $32,000 America Days/$18,000 NYE approved by CSE 5/6/2015 Jul 4 and NYE NA 32,000.00$ as of 5/29: Highline $ 32,000.00 $ 18,000.00 31-Dec
TOTAL:$1,512,500 499,166.36$ 356,833.64$
SURVEY AND RECAP DATA SUMMARIZED
CSE Special Event Funds Remaining:
8/3/2015
CSE/TOV/VLMDAC Special Event Funding
Event:
RRC
Survey?Producing Entity:Proposed Location:2015 Dates:2014 Funds Received
2015 Funds
Requested: Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed:
NPS Attendance
Estimate
Total Direct Econ
Impact Payback ratio Overnight Visitor
%
Direct econ
Impact per
attendee-day
% Staying in Paid
Lodging Avg. ADR In-State
Visitation %
International
Visitation %
# of Media
Impressions:
Overall Value
Value of Media
Exposure:Start Date
Event:
RRC
Survey?Producing Entity:Proposed Location:2015 Dates:Start Date:
2015 Funds
Requested: Contract Status Total Paid Out:Amount Still Owed:
NPS Attendance
Estimate
Total Direct Econ
Impact Payback ratio Overnight Visitor
%
Direct econ
Impact per
attendee-day
% Staying in Paid
Lodging Avg. ADR In-State
Visitation %
International
Visitation %
# of Media
Impressions:
Overall Value
Value of Media
Exposure:
Starting Hearts Lynn Blake/Starting hearts Various 2015 1-Jan $15,000 6,000.00$ COMPLETE 4/1 $ 6,000.00 $ -
Vail Living Well: Longevity Forum
$6,000 allocated: cancelled 2/13 DiscoverWell
Sonnenalp Hotel/All activities within the Town of Vail- add components
open to the public Sept 13-15 10-Sep $10,000 Cancelled 02/13 $ - $ -
Vail Veteran's Program Vail Veteran's Program Various March 1-5 1-Mar $20,000 4,600.00$ 9,200.00$ COMPLETE 4/10 $ 13,800.00 $ -
Vail Symposium rcvd.Vail Symposium Various- Vail Programming only Jan 1- April 10-Jan $45,000 11,666.67$ 11,666.67$ 11,666.66$ COMPLETE 5/26 $ 35,000.00 $ - 56 1,500 48,566.44$ 1.39$ 9%$32 38%90%0%
Applied Leadership Series Vail Leadership Institute Various 2015 Programming $60,000 5,000.00$ 5,000.00$ as of 4/24 $ 10,000.00 $ 5,000.00
Peak Wellness Retreat: Women's Weekend and 2
Comp-fit events Peak Wellness Retreat Various May-Oct 2015 $50,000 5,000.00$ as of 2/6 $5,000.00 $ 10,000.00
Vail Leadership Institute: Torch Awards Vail Leadership Institute
Torch Awards: Lodge at Vail- Vail Leadership Institute/Vail Center. Mid-year
Allocation Dec-15 as of 6/19 $6,000.00 $ -
Vertical Express Can Do MS Vail Mountain February 21 21-Feb $10,000 1,000.00$ COMPLETE 4/1 $1,000.00 $ -
TOTAL TIER IV CATEGORY:$210,000 76,800.00$ 15,000.00$
Tier IV Funds Remaining:
$$$ Paid out:Remainder:
Amount Spent:
CSE/VLMD Event Liaison Laura Waniuk as of 7/23 (August) $ 13,333.28 $ 6,666.72
Intercept/Attendance Surveys RRC 3 of 5 pd. As of 7/10 $ 29,940.00 $ 19,960.00
as of 7/29 $ 501.51 $ 2,634.49
Administrative Budget Remaining: $0.00 $ 43,774.79 $ 29,261.21
=
Cash Sponsorships:In-kind Request:In-Kind: Contract Status
NPS Attendance
Estimate
Total Direct Econ
Impact Payback ratio Overnight Visitor
%
Direct econ
Impact per
attendee-day
% Staying in Paid
Lodging Avg. ADR In-State
Visitation %
International
Visitation %
# of Media
Impressions:
Overall Value
Value of Media
Exposure:
Bravo! Vail Bravo! Vail Jun-Aug $57,800.00 submit #2 7/29 $ 57,800.00 $ 115,600.00
National Repertory Orchestra*
add contact info to list National Repertory Orchestra TBD- July $1,000.00 as of 2/13 $ 1,000.00 $ -
Vail Jazz Festival Vail Jazz Foundation Late Jun - Sep 6 24,000.00$ 24,000.00$ as of 7/31 $ 48,000.00 $ 24,000.00
Vail International Dance Festival Vail Valley Foundation July 27- August 9 $15,333.33 15,333.33$ as of 7/31 $ 30,666.66 $ 15,333.34
Hot Summer Nights Vail Valley Foundation Police
Tuesdays: Jun 9, 16, 23,
30, July 7, 14, 21,
Aug 11, 18 $2,800 pd. 1 & 2 7/2 $ - $ 27,500.00
Burton US Open rcvd.Highline Use of soccer field parking lot Mar 2-7 266,666.66$ 133,333.33$ COMPLETE 5/26 $ 399,999.99 $ 0.01 58 21,500 3,081,167.56$ 7.70$ 51%143.00$ 62%44%2%
GoPro Mountain Games Vail Valley Foundation Police, PW, Shuttle Bus Jun 4-7 $12,000 $ - $ -
Vail Farmers' Market Meadow Drive Partnership PW Support Sun: Jun 21-Oct 4 $4,500 $ - $ -
2015 Alpine World Ski Championships Vail Valley Foundation Feb 2-15 250,000.00$ less TOV in-kind COMPLETE 4/24 $ 250,000.00 $ - 87 141,786*
2015 Nation's Event Vail Valley Foundation Feb 2-15 $150,000 375,000.00$ less TOV in-kind COMPLETE 4/24 $ 375,000.00 $ -
$169,300 $ 1,162,466.65 $ 182,433.35
CSE/VLMD Event Liaison Laura Waniuk
*2015AWSC Attendance: includes Beaver Creek (53,186*), Championships Plaza(142,971 high/80,050*low)and Golden Peak (10,325 high/8,550* low)
Funds Paid Out:
TOTAL COUNCIL CONTRIBUTIONS:
2015 TIER IV Funding: Life Long Learning
Tier IV Funds Available: $91,800
Funds Paid Out
2015 Vail Local Marketing District Special Event Funding
TOTAL VLMD CONTRIBUTIONS:TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING:
2015 CSE Administrative Budget: $73,036
Meetings and other Miscellaneous Expenses
TOTAL CSE SPENDING:
2015 Council Contributions