No preview available
HomeMy WebLinkAbout2.c. 2015 Allocations-Accounting Worksheet-rvsd 8-038/3/2015 CSE/TOV/VLMDAC Special Event Funding 2015 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget = $73,036 +Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event: RRC Survey?Producing Entity:Proposed Location:2015 Dates:2014 Funds Received 2015 Funds Requested: Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure:Start Date Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade Jan 8-10 $10,000 $40,000 COMPLETE 3/4 $ 9,500.00 $ - 79 1,600 348,909.00$ 37.00$ 89%73%1%8-Jan Pink Vail Vail Valley Medical Center Arrabelle, Lionshead Base, Vail Mtn 21-Mar $10,000 $25,000 5,000.00$ COMPLETE 5/6 $ 5,000.00 $ - 92 3,000 (2,430 participants)21-Mar Vail Film Festival rcvd. Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 Hotels & screening venues Mar 26-29 $35,000 $35,000 16,666.67$ 16,666.00$ 16,667.33$ COMPLETE 5/29 $ 50,000.00 $ - 48 6,800 1,587,584.79$ 31.69$ 54%232.00$ 69%$380 52%0%26-Mar Taste of Vail rcvd.Angela Mueller Vail Mountain, Gore Creek Dr, Meadow Dr., LH, Marriott, and restaurants/lodging Apr 8-11 $37,500 $37,500 11,666.67$ 11,666.67$ 11,666.67$ COMPLETE 6/10 $ 35,000.01 $ (0.01)56 5,100 958,989.32$ 27.40$ 40%188.00$ 48%$183 72%17%8-Apr Spring Back to Vail rcvd.Highline Vail Village & Lionshead Mountain base areas, Ford Park & potentially Vail Village Apr 17-19 $35,000 $100,000 13,333.33$ 13,333.33$ 13,333.34$ COMPLETE 7/10 $ 40,000.00 $ - 73 10,800 1,825,302.87$ 45.63$ 66%169.00$ 60%$328 51%0 17-Apr Vail Whitewater Race Series transferred from Alpine Quest Sports to Vail Recreation District 02/04/2015 Vail Village Covered & International Bridges Tuesdays: 5/12,19,26 + 6/2,9 $5,000 $10,000 5,000.00$ COMPLETE 7/1 $ 5,000.00 $ - 933 + 1 dog 183 parts./750 specs 12-May Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting Tentative: Manor Vail, Solaris, Vail Mountain Lodge, Mountain House; Golden Peak/Larkspur (dog). Based on Feast! Vail venues May 24-25 $10,000 $10,000 10,000.00$ recap sched for 9/2 as of 8/3 $ 10,000.00 $ - 24-May Go Pro Mountain Games rcvd.Vail Valley Foundation International Bridge, Checkpoint Charlie, Golden Peak, Mountain Plaza Jun 4-7 $100,000 $110,000 28,333.33$ 28,333.34$ as of 6/19 $ 56,666.67 $ 28,333.33 68 46,000 5,459,029.42$ 64.22$ 60%119.00$ 58%$219 61%4-Jun King of the Mountain Volleyball Leon Fell Vail Athletic Field, Eagle-Vail Soccer/Softball fields Jun 19-21 $15,000 $15,000 5,000.00$ 5,000.00$ as of 3/12 $ 10,000.00 $ 5,000.00 24 4,000 446,039.18$ 29.74$ 81%112.00$ 85%$244 90%19-Jun Vail Family Fun Fest (formerly Vail Kids Adventure Club)Blue Creek Productions Lionshead Mall/Vail Square at Arrabelle Saturdays: 6/20,27; 7/11,18,25; 8/1,8 $20,000 $20,000 6,666.67$ as of 4/10 $ 6,666.67 $ 13,333.33 20-Jun Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market Meadow Drive: Vail Road to Covered Bridge; West side of Willow Bridge Road Sun: Jun 21-Oct 4 $35,000 $48,500 11,666.67$ submitted #2 7/29 $ 11,666.67 $ 23,333.33 21-Jun Vail Lacrosse Shootout & Colorado corporation d/b/a International Lacrosse Promotions Vail Athletic Field, Vail Mtn School, Donovan Park Jun 27-Jul 5 $15,000 $20,000 5,000.00$ as of 3/12 $ 5,000.00 $ 10,000.00 27-Jun Vail Arts Festival Eagle Valley Events Inc Lionshead Mall; Arrabelle at Vail Square and Gondola Ski Yard Jun 26-28 $10,000 $10,000 $ 10,000.00 as of 3/20 $ 10,000.00 $ - 28-Jun Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg Lionshead : Vail Square @ Arrabelle Jul 1,15,29 and 8/12 $50,000 $60,000 16,666.67$ 16,666.66$ as of 6/19 $ 33,333.33 $ 16,666.67 1-Jul Vail America Days™ Highline (allocation finalized 2/4/2015)Vail Village and Lionshead 4-Jul $77,500 $100,000 21,666.67$ 21,666.67$ RECAP SCHED 8/5 $ 43,333.34 $ 21,666.66 4-Jul Kick It 3v3 Soccer National Championship North American Sports Group Ford Park Fields Jul 31-Aug 2 $40,000 $60,000 18,333.33$ 18,333.33$ as of 7/31 $ 36,666.66 $ 18,333.34 31-Jul Vail Kids Adventure Games , / and Billy Mattison w/Vail Recreation District Mtn Plaza, Vail Mtn, Vail Village, Golden Peak, Ford Park, Solaris Plaza, Lionshead Aug 5-9 $35,300 $75,000 $ 14,833.33 $ 14,833.34 as of 7/31 $ 29,666.67 $ 14,833.33 10-Aug The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships John Knight Vail casting competition. Vail lodging. Vail party. Event on county rivers Aug 10-16 $8,500 $25,000 5,000.00$ 5,000.00$ as of 7/31 $ 5,000.00 $ 10,000.00 10-Aug Gourmet on Gore Highline Vail Village Sep 4-7 $45,000 $75,000 15,000.00$ submitted #2 7/29 $ 15,000.00 $ 30,000.00 4-Sep Vail Oktoberfest™Highline Vail Village & Lionshead Sep 11-13 + 18-20 $42,500 $85,000 15,000.00$ as of 4/10 $ 15,000.00 $ 30,000.00 11-Sep Vail Automotive Classic Vail Valley Concours/Doug Landin Gore Creek Drive, Bridge Street, Mtn Plaza 13-Sep $2,000 $2,500 2,000.00$ as 02/13 $ 2,000.00 $ - 13-Sep Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA Lionshead Mall, Vail Square at Arrabelle Sep 18-19 $7,500 $10,000 10,000.00$ as of 2/6 $ 10,000.00 $ - 18-Sep Vail-Beaver Creek Restaurant Week Group 970 Vail Restaurants and Lodges Sep 25- Oct 4 $14,000 $14,000 4,666.67$ 4,666.67$ as of 7/17 $ 9,333.34 $ 4,666.66 25-Sep Vail Outlier MTB Festival (submitted as Vail Centurion Festival)The Greenspeed Project, Inc.Vail Village, Vail Mountain and Lionshead Sep 25-27 NA $25,000 8,333.33$ as of 4/10 $ 8,333.33 $ 16,666.67 25-Sep Top Shelf Harvest Eagle Valley Events Inc Arrabelle at Vail Square and Lionshead Mall 26-Sep $20,000 $30,000 6,666.67$ as of 4/24 $ 6,666.67 $ 13,333.33 26-Sep Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament Vail Valley Soccer Club Various fields throughout Eagle County Oct 2-4 $0 $10,000 5,000.00$ as of 02/20 $ 5,000.00 $ - 2-Oct Vail Snow Daze Highline Solaris, Vail Village, Vail Mtn and Lionshead Dec 7-12 (tentative)$45,000 $100,000 13,333.00$ as of 6/5 $ 13,333.00 $ 26,667.00 7-Dec Vail HoliDaze- Approved by CSE on 3/4/2015 Ren Productions (Angela Mueller)Vail Village and Lionshead Dec 19-21 and 31 $55,000 $90,000 12,000.00$ as of 6/5 $ 12,000.00 $ 24,000.00 16-Dec Fireworks funding -designated by Council TOV $32,000 America Days/$18,000 NYE approved by CSE 5/6/2015 Jul 4 and NYE NA 32,000.00$ as of 5/29: Highline $ 32,000.00 $ 18,000.00 31-Dec TOTAL:$1,512,500 499,166.36$ 356,833.64$ SURVEY AND RECAP DATA SUMMARIZED CSE Special Event Funds Remaining: 8/3/2015 CSE/TOV/VLMDAC Special Event Funding Event: RRC Survey?Producing Entity:Proposed Location:2015 Dates:2014 Funds Received 2015 Funds Requested: Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure:Start Date Event: RRC Survey?Producing Entity:Proposed Location:2015 Dates:Start Date: 2015 Funds Requested: Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure: Starting Hearts Lynn Blake/Starting hearts Various 2015 1-Jan $15,000 6,000.00$ COMPLETE 4/1 $ 6,000.00 $ - Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 DiscoverWell Sonnenalp Hotel/All activities within the Town of Vail- add components open to the public Sept 13-15 10-Sep $10,000 Cancelled 02/13 $ - $ - Vail Veteran's Program Vail Veteran's Program Various March 1-5 1-Mar $20,000 4,600.00$ 9,200.00$ COMPLETE 4/10 $ 13,800.00 $ - Vail Symposium rcvd.Vail Symposium Various- Vail Programming only Jan 1- April 10-Jan $45,000 11,666.67$ 11,666.67$ 11,666.66$ COMPLETE 5/26 $ 35,000.00 $ - 56 1,500 48,566.44$ 1.39$ 9%$32 38%90%0% Applied Leadership Series Vail Leadership Institute Various 2015 Programming $60,000 5,000.00$ 5,000.00$ as of 4/24 $ 10,000.00 $ 5,000.00 Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events Peak Wellness Retreat Various May-Oct 2015 $50,000 5,000.00$ as of 2/6 $5,000.00 $ 10,000.00 Vail Leadership Institute: Torch Awards Vail Leadership Institute Torch Awards: Lodge at Vail- Vail Leadership Institute/Vail Center. Mid-year Allocation Dec-15 as of 6/19 $6,000.00 $ - Vertical Express Can Do MS Vail Mountain February 21 21-Feb $10,000 1,000.00$ COMPLETE 4/1 $1,000.00 $ - TOTAL TIER IV CATEGORY:$210,000 76,800.00$ 15,000.00$ Tier IV Funds Remaining: $$$ Paid out:Remainder: Amount Spent: CSE/VLMD Event Liaison Laura Waniuk as of 7/23 (August) $ 13,333.28 $ 6,666.72 Intercept/Attendance Surveys RRC 3 of 5 pd. As of 7/10 $ 29,940.00 $ 19,960.00 as of 7/29 $ 501.51 $ 2,634.49 Administrative Budget Remaining: $0.00 $ 43,774.79 $ 29,261.21 = Cash Sponsorships:In-kind Request:In-Kind: Contract Status NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % International Visitation % # of Media Impressions: Overall Value Value of Media Exposure: Bravo! Vail Bravo! Vail Jun-Aug $57,800.00 submit #2 7/29 $ 57,800.00 $ 115,600.00 National Repertory Orchestra* add contact info to list National Repertory Orchestra TBD- July $1,000.00 as of 2/13 $ 1,000.00 $ - Vail Jazz Festival Vail Jazz Foundation Late Jun - Sep 6 24,000.00$ 24,000.00$ as of 7/31 $ 48,000.00 $ 24,000.00 Vail International Dance Festival Vail Valley Foundation July 27- August 9 $15,333.33 15,333.33$ as of 7/31 $ 30,666.66 $ 15,333.34 Hot Summer Nights Vail Valley Foundation Police Tuesdays: Jun 9, 16, 23, 30, July 7, 14, 21, Aug 11, 18 $2,800 pd. 1 & 2 7/2 $ - $ 27,500.00 Burton US Open rcvd.Highline Use of soccer field parking lot Mar 2-7 266,666.66$ 133,333.33$ COMPLETE 5/26 $ 399,999.99 $ 0.01 58 21,500 3,081,167.56$ 7.70$ 51%143.00$ 62%44%2% GoPro Mountain Games Vail Valley Foundation Police, PW, Shuttle Bus Jun 4-7 $12,000 $ - $ - Vail Farmers' Market Meadow Drive Partnership PW Support Sun: Jun 21-Oct 4 $4,500 $ - $ - 2015 Alpine World Ski Championships Vail Valley Foundation Feb 2-15 250,000.00$ less TOV in-kind COMPLETE 4/24 $ 250,000.00 $ - 87 141,786* 2015 Nation's Event Vail Valley Foundation Feb 2-15 $150,000 375,000.00$ less TOV in-kind COMPLETE 4/24 $ 375,000.00 $ - $169,300 $ 1,162,466.65 $ 182,433.35 CSE/VLMD Event Liaison Laura Waniuk *2015AWSC Attendance: includes Beaver Creek (53,186*), Championships Plaza(142,971 high/80,050*low)and Golden Peak (10,325 high/8,550* low) Funds Paid Out: TOTAL COUNCIL CONTRIBUTIONS: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 Funds Paid Out 2015 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS:TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2015 Council Contributions