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HomeMy WebLinkAbout2015-09-02 CSE Agenda COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, Sept 2, 2015 @ 8:30am AGENDA: Meeting materials can be accessed after August 28 at the following link: http://65.38.144.10/WebLink8/0/fol/321730/Row1.aspx 1. @ 8:30 a.m. Administrative Items (15 minutes) a. Approval of the Minutes of the CSE’s Meeting on August 5, 2015 b. Financial/Contract Overview c. CSE Invite: “Thank You Luncheon” to honor the contributions of Rayla Kundolf and Margaret Rogers: October 7th following the CSE Meeting- Admin Conference Room, lunch by Yellowbelly? d. Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, Dec.15th. Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 4th. CSE members whose terms expire on December 31, 2015 are: Rayla Kundolf (term limited), Jeff Andrews and Shenna Richardson. e. CSE Allocations for 2016 to be presented to Town Council at the evening meeting on Tuesday, December 1st. Please see revised meeting schedule in packets. f. Feedback on CSE’s memo regarding recommendation of a Cultural/Education Facility Update on Council’s input at first TOV Budget Review on September 1st 2. @ 8:45 a.m. Event Liaison Marketing Update: Laura Waniuk • Vail Valley Cup (5 minutes) 3. @ 8:50 a.m. Event Recaps: (30 minutes) a. Vail America Days- Highline, Missy Johnson- cf: 8/26 b. Vail Arts Festival- Eagle Valley Events, Laurie Asmussen- cf: 8/26 c. Vail Leadership Institute: Applied Leadership Series- cf: Ross Iverson 8/26 d. Vail Valor Races- by email 4. @ 9:20 a.m. Review CSE procedures for evaluation of RFP’s for 2016 events: Staff (30 minutes) • Wednesday, November 4th: 8:30am-5:30pm at the Antlers in Lionshead • Wednesday, November 11th: 8:30am-3:30pm at the Antlers in Lionshead 5. @10:10 a.m. Review of strategic points from VLMDAC and how to apply to the CSE’s RFP review: Staff (45 minutes) 6. @ 10:55 a.m. New Business and Community Input (5 minutes) Adjournment at 11:00 a.m. Next CSE Meeting: Wednesday, October 7, 2015 @ 8:30am Vail Town Council Chambers