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HomeMy WebLinkAbout1.b. 2015 Allocations-Accounting Worksheet-rvsd 09.019/1/2015 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 9/1/2015 1 2015 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget = $73,036 +Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event: RRC Survey?Producing Entity: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Big Beers, Belgians & Barleywines Festival Laura Lodge $9,500 COMPLETE 3/4 $ 9,500.00 $ - 79 1,600 348,909.00$ 37.00$ 89%73% Pink Vail Vail Valley Medical Center $5,000 COMPLETE 5/6 $ 5,000.00 $ - 92 2,430 Vail Film Festival rcvd. Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 $50,000 COMPLETE 5/29 $ 50,000.00 $ - 48 6,800 1,587,584.79$ 31.69$ 54%232.00$ 69%380.00$ 52% Taste of Vail rcvd.Angela Mueller $35,000 COMPLETE 6/10 $ 35,000.01 $ (0.01)56 5,100 958,989.32$ 27.40$ 40%188.00$ 48%183.00$ 72% Spring Back to Vail rcvd.Highline $40,000 COMPLETE 7/10 $ 40,000.00 $ - 73 10,800 1,825,302.87$ 45.63$ 66%169.00$ 60%328.00$ 51% Vail Whitewater Race Series transferred from Alpine Quest Sports to Vail Recreation District 02/04/2015 $5,000 COMPLETE 7/1 $ 5,000.00 $ - 933 + 1 dog 183 parts./750 specs Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting $10,000 recap sched for 9/2 as of 8/3 $ 10,000.00 $ - Go Pro Mountain Games rcvd.Vail Valley Foundation $85,000 recap approved 8/5- payment pending sales tax from vendors $ 56,666.67 $ 28,333.33 68 46,000 5,459,029.42$ 64.22$ 60%119.00$ 58%219.00$ 61% King of the Mountain Volleyball rcvd.Leon Fell $15,000 COMPLETE 8/7 $ 15,000.00 $ - 24 4,000 446,039.18$ 29.74$ 81%112.00$ 85%244.00$ 90% Vail Family Fun Fest (formerly Vail Kids Adventure Club)Blue Creek Productions $20,000 submitted #2 8/26 recap sched 10/7 $ 6,666.67 $ 13,333.33 Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market $35,000 as of 8/07 $ 23,333.34 $ 11,666.66 Vail Lacrosse Shootout , & Colorado corporation d/b/a International Lacrosse Promotions $15,000 RECAP SCHED 10/7 $ 10,000.00 $ 5,000.00 89 11,000 2,509,275.24$ 167.29$ 94%228.00$ 92%268.00$ 32% Vail Arts Festival Eagle Valley Events Inc $10,000 Recap sched 9/2 $ 10,000.00 $ - 45 15,714 961,000.00$ 96.10$ 76%193.00$ 41% Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg $50,000 as of 6/19 $ 33,333.33 $ 16,666.67 Vail America Days™ Highline (allocation finalized 2/4/2015)$65,000 Recap sched 9/2 $ 43,333.34 $ 21,666.66 20,000 Kick It 3v3 Soccer National Championship North American Sports Group $55,000 as of 7/31 $ 36,666.66 $ 18,333.34 SURVEY AND RECAP DATA SUMMARIZED 9/1/2015 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 9/1/2015 2 Event: RRC Survey?Producing Entity: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Vail Kids Adventure Games , / and Billy Mattison w/Vail Recreation District $44,500 as of 7/31 $ 29,666.67 $ 14,833.33 The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships John Knight $15,000 as of 7/31 $ 5,000.00 $ 10,000.00 Gourmet on Gore Highline $45,000 as of 8/07 $ 30,000.00 $ 15,000.00 Vail Oktoberfest™Highline $45,000 as of 08/18 $ 30,000.00 $ 15,000.00 Vail Automotive Classic Vail Valley Concours/Doug Landin $2,000 as 02/13 $ 2,000.00 $ - Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA $10,000 as of 2/6 $ 10,000.00 $ - Vail-Beaver Creek Restaurant Week Group 970 $14,000 as of 7/17 $ 9,333.34 $ 4,666.66 Vail Outlier MTB Festival (submitted as Vail Centurion Festival)The Greenspeed Project, Inc.$25,000 as of 4/10 $ 8,333.33 $ 16,666.67 Top Shelf Harvest Eagle Valley Events Inc $20,000 as of 4/24 $ 6,666.67 $ 13,333.33 Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament Vail Valley Soccer Club $5,000 as of 02/20 $ 5,000.00 $ - Vail Snow Daze Highline $40,000 as of 6/5 $ 13,333.00 $ 26,667.00 Vail HoliDaze- Approved by CSE on 3/4/2015 Ren Productions (Angela Mueller)$36,000 as of 6/5 $ 12,000.00 $ 24,000.00 Fireworks funding -designated by Council TOV $50,000 as of 5/29: Highline $ 32,000.00 $ 18,000.00 AVG AVG TOTAL AVG AVG AVG AVG AVG AVG TOTAL:$856,000 550,833.03$ 305,166.97$ 64 12,344 14,096,129.82$ 62.38$ 70%174.67$ 69%259.29$ 59% $0 Event: RRC Survey?Producing Entity: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Starting Hearts Lynn Blake/Starting hearts $6,000 COMPLETE 4/1 $ 6,000.00 $ - Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 DiscoverWell Cancelled 02/13 $ - $ - Vail Veteran's Program Vail Veteran's Program $13,800 COMPLETE 4/10 $ 13,800.00 $ - Vail Symposium rcvd.Vail Symposium $35,000 COMPLETE 5/26 $ 35,000.00 $ - 56 1,500 48,566.44$ 1.39$ 9%32.00$ 38%90% Applied Leadership Series Vail Leadership Institute $15,000 recap sched 9/2 $ 10,000.00 $ 5,000.00 428 5% Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events Peak Wellness Retreat $15,000 as of 2/6 $5,000.00 $ 10,000.00 Vail Leadership Institute: Torch Awards Vail Leadership Institute $6,000 as of 6/19 $6,000.00 $ - Vertical Express Can Do MS $1,000 COMPLETE 4/1 $1,000.00 $ - TOTAL TIER IV CATEGORY:$91,800 76,800.00$ 15,000.00$ Tier IV Funds Remaining:$0 CSE Special Event Funds Remaining: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 9/1/2015 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 9/1/2015 3 Event: RRC Survey?Producing Entity: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % $73,036 $$$ Paid out:Remainder: Admin Funds Remaining: CSE/VLMD Event Liaison Laura Waniuk $20,000 as of 7/23 (August) $ 13,333.28 $ 6,666.72 Intercept/Attendance Surveys RRC $49,900 3 of 5 pd. As of 7/10 $ 29,940.00 $ 19,960.00 $3,136 as of 8/31 $ 501.51 $ 2,607.26 Administrative Budget Remaining: $73,036 $ 43,774.79 $ 29,261.21 $1,020,836 = Cash Sponsorships:Cash Contributions: Contract Status NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Bravo! Vail Bravo! Vail $173,400 Recap sched 10/7 $115,600.00 $ 57,800.00 National Repertory Orchestra* add contact info to list National Repertory Orchestra $1,000 as of 2/13 $1,000.00 $ - Vail Jazz Festival Vail Jazz Foundation $72,000 Recap sched 10/7 $ 48,000.00 $ 24,000.00 Vail International Dance Festival Vail Valley Foundation $46,000 Recap sched 10/7 $ 30,666.66 $ 15,333.34 Hot Summer Nights Vail Valley Foundation $27,500 pd. 1 & 2 7/2 $ 18,333.32 $ 9,166.68 Burton US Open rcvd.Highline $400,000 COMPLETE 5/26 $ 399,999.99 $ 0.01 58 21,500 3,081,167.56$ 7.70$ 51%143.00$ 62%436.00$ 44%GoPro Mountain Games Vail Valley Foundation $ - $ - Vail Farmers' Market Meadow Drive Partnership $ - $ - 2015 Alpine World Ski Championships Vail Valley Foundation $250,000 COMPLETE 4/24 $ 250,000.00 $ - 87 141,786* 2015 Nation's Event Vail Valley Foundation $375,000 COMPLETE 4/24 $ 375,000.00 $ - $1,344,900 $ 1,238,599.97 $ 106,300.03 CSE/VLMD Event Liaison Laura Waniuk $20,000 $20,000$2,555,036 *2015AWSC Attendance: includes Beaver Creek (53,186*), Championships Plaza(142,971 high/80,050*low)and Golden Peak (10,325 high/8,550* low) TOTAL COUNCIL CONTRIBUTIONS: 2015 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS:TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses TOTAL CSE SPENDING: 2015 Council Contributions