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HomeMy WebLinkAbout2015-10-07 CSE Agenda COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, October 7, 2015 @ 8:30am AGENDA: Meeting materials can be accessed after October 2nd at the following link: http://65.38.144.10/WebLink8/0/fol/321731/Row1.aspx 1. @ 8:30 a.m. Administrative Items (15 minutes) a. Approval of the Minutes of the CSE’s Meeting on September 2, 2015 b. Updates: • CSE Members “Thank you Lunch” for Margaret and Rayla: October 7th following the CSE Meeting in the Admin Conference Room • Thursday, Nov. 19: Presentation of the 2016 funding allocation decisions to the VLMDAC, Antlers at Vail. 8:30-9:00am. • Tuesday, Dec. 1: Presentation of the 2016 funding allocation decisions to the Vail Town Council at their evening meeting. Specific time TBD. • Application Deadlines and Interview Dates for CSE applicants : Letters of interest due to the Town Clerk by Dec. 4th Interviews on Tuesday, Dec. 15th at the Town Council Work Session c. Financial/Contract Overview d. Report on 1st reading of TOV Budget on Tuesday, October 6 e. CSE 2016 Budget Review 2. @ 8:45 a.m. RRC Associates, Chris Cares: Explanation of survey methodologies and associated results. (30 minutes) 3. @ 9:15 a.m. Event Recaps: (120 minutes) Materials due: October 1st a. Vail Lacrosse Shootout: June 27 – Sept 3 b. Vail Summer Bluegrass Series: 4 Wednesdays- July 1,15, 29 & Aug 12 c. Hot Summer Nights: Tuesdays, 6/9, 16, 23 & 30; 7/7, 14 & 21; 8/11 & 18 d. Vail Family Fun Fest: 7 Saturday’s 6/20 & 27; 7/11, 18 & 25; 8/1 & 8 e. Vail Jazz Festival- June 28 – Sept 7 f. Bravo! July 1 – Aug 6, 2015 g. Vail Intl. Dance Festival: July 27- Aug 10 h. Kick-It 3v3 Soccer: July 31- Aug 2 i. Vail Kids Adventure Games Aug 5-9 j. World Youth Fly Fishing Championships: Aug 10 -16 k. Peak Wellness Retreat: Aug 22-23 - Dashboard coming soon l. Vail Valor Races: May 24-25- by email/ no survey @ 11:15 a.m. New Business and Community Input (15 minutes) Adjournment at 11:30 a.m. Next CSE Meetings: Review RFP’s Wednesday, November 4, 2015 @ 8:30am-5:30pm Antlers at Vail Funding Allocations Determined: Wednesday, November 11, 2015 @ 8:30am-3:30pm Antlers at Vail Present CSE Funding Decisions @ Joint Meeting w/ VLMDAC Thursday, November 19 @ 8:30-9:00am Antlers at Vail