HomeMy WebLinkAbout2015-10-07 CSE Agenda
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, October 7, 2015 @ 8:30am
AGENDA:
Meeting materials can be accessed after October 2nd at the following link:
http://65.38.144.10/WebLink8/0/fol/321731/Row1.aspx
1. @ 8:30 a.m. Administrative Items (15 minutes)
a. Approval of the Minutes of the CSE’s Meeting on September 2, 2015
b. Updates:
• CSE Members “Thank you Lunch” for Margaret and Rayla: October 7th following the
CSE Meeting in the Admin Conference Room
• Thursday, Nov. 19: Presentation of the 2016 funding allocation decisions to the
VLMDAC, Antlers at Vail. 8:30-9:00am.
• Tuesday, Dec. 1: Presentation of the 2016 funding allocation decisions to the Vail
Town Council at their evening meeting. Specific time TBD.
• Application Deadlines and Interview Dates for CSE applicants : Letters of interest
due to the Town Clerk by Dec. 4th Interviews on Tuesday, Dec. 15th at the Town
Council Work Session
c. Financial/Contract Overview
d. Report on 1st reading of TOV Budget on Tuesday, October 6
e. CSE 2016 Budget Review
2. @ 8:45 a.m. RRC Associates, Chris Cares: Explanation of survey methodologies and
associated results. (30 minutes)
3. @ 9:15 a.m. Event Recaps: (120 minutes) Materials due: October 1st
a. Vail Lacrosse Shootout: June 27 – Sept 3
b. Vail Summer Bluegrass Series: 4 Wednesdays- July 1,15, 29 & Aug 12
c. Hot Summer Nights: Tuesdays, 6/9, 16, 23 & 30; 7/7, 14 & 21; 8/11 & 18
d. Vail Family Fun Fest: 7 Saturday’s 6/20 & 27; 7/11, 18 & 25; 8/1 & 8
e. Vail Jazz Festival- June 28 – Sept 7
f. Bravo! July 1 – Aug 6, 2015
g. Vail Intl. Dance Festival: July 27- Aug 10
h. Kick-It 3v3 Soccer: July 31- Aug 2
i. Vail Kids Adventure Games Aug 5-9
j. World Youth Fly Fishing Championships: Aug 10 -16
k. Peak Wellness Retreat: Aug 22-23 - Dashboard coming soon
l. Vail Valor Races: May 24-25- by email/ no survey
@ 11:15 a.m. New Business and Community Input (15 minutes)
Adjournment at 11:30 a.m.
Next CSE Meetings:
Review RFP’s
Wednesday, November 4, 2015 @ 8:30am-5:30pm
Antlers at Vail
Funding Allocations Determined:
Wednesday, November 11, 2015 @ 8:30am-3:30pm
Antlers at Vail
Present CSE Funding Decisions @ Joint Meeting w/ VLMDAC
Thursday, November 19 @ 8:30-9:00am
Antlers at Vail