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HomeMy WebLinkAbout1.c. 2015 Allocations-Accounting Worksheet10/6/2015 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 10/6/2015 1 2015 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget: $73,036 Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event: RRC Survey?Producing Entity:2015 Dates: 2014 Funds Received 2015 Funds Requested: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % g g p Big Beers, Belgians & Barleywines Festival X Laura Lodge Jan 8-10 $10,000 $40,000 $9,500 COMPLETE 3/4 $ 9,500.00 $ - 79 1,600 348,909.00$ 37.00$ 89%73% Pink Vail X Vail Valley Medical Center 21-Mar $10,000 $25,000 $5,000 COMPLETE 5/6 $ 5,000.00 $ - 92 2,430 Vail Film Festival rcvd. Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 Mar 26-29 $35,000 $35,000 $50,000 COMPLETE 5/29 $ 50,000.00 $ - 48 6,800 1,587,584.79$ 31.69$ 54%232.00$ 69%380.00$ 52% Taste of Vail rcvd.Angela Mueller Apr 8-11 $37,500 $37,500 $35,000 COMPLETE 6/10 $ 35,000.01 $ (0.01)56 5,100 958,989.32$ 27.40$ 40%188.00$ 48%183.00$ 72% Spring Back to Vail rcvd.Highline Apr 17-19 $35,000 $100,000 $40,000 COMPLETE 7/10 $ 40,000.00 $ - 73 10,800 1,825,302.87$ 45.63$ 66%169.00$ 60%328.00$ 51% Vail Whitewater Race Series X transferred from Alpine Quest Sports to Vail Recreation District 02/04/2015 Tuesdays: 5/12,19,26 + 6/2,9 $5,000 $10,000 $5,000 COMPLETE 7/1 $ 5,000.00 $ - 933 Vail Valor Races; Valor Running & Fitness Expo X Speckled Hound Consulting May 24-25 $10,000 $10,000 $10,000 recap by email $ 10,000.00 $ - Go Pro Mountain Games rcvd.Vail Valley Foundation Jun 4-7 $100,000 $110,000 $85,000 recap approved 8/5- payment pending sales tax from vendors $ 56,666.67 $ 28,333.33 68 46,000 5,459,029.42$ 64.22$ 60%119.00$ 58%219.00$ 61% King of the Mountain Volleyball rcvd.Leon Fell Jun 19-21 $15,000 $15,000 $15,000 COMPLETE 8/7 $ 15,000.00 $ - 24 4,000 446,039.18$ 29.74$ 81%112.00$ 85%244.00$ 90% Vail Family Fun Fest (formerly Vail Kids Adventure Club)rcvd.Blue Creek Productions Saturdays: 6/20,27; 7/11,18,25; 8/1,8 $20,000 $20,000 $20,000 RECAP SCHED 10/7 $ 13,333.67 $ 6,666.33 62 4,000 791,012.82$ 39.55$ 82%198.00$ 70%272.00$ 44% Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market Sun: Jun 21-Oct 4 $35,000 $48,500 $35,000 as of 8/07 $ 23,333.34 $ 11,666.66 Vail Lacrosse Shootout rcvd. , & Colorado corporation d/b/a International Lacrosse Promotions Jun 27-Jul 5 $15,000 $20,000 $15,000 RECAP SCHED 10/7 $ 10,000.00 $ 5,000.00 89 11,000 2,509,275.25$ 167.29$ 94%228.00$ 89%268.00$ 32% Vail Arts Festival X Eagle Valley Events Inc Jun 26-28 $10,000 $10,000 $10,000 COMPLETE 9/2 $ 10,000.00 $ - 45 15,714 961,000.00$ 96.10$ 76%193.00$ 41% Vail Summer Bluegrass Concert Series rcvd.Lakeside Stride: Ariel Rosemberg Jul 1,15,29 and 8/12 $50,000 $60,000 $50,000 RECAP SCHED 10/7 $ 33,333.33 $ 16,666.67 76 1,900 38,537.98$ 0.77$ 59%21.00$ 69%254.00$ 39% Vail America Days™X Highline (allocation finalized 2/4/2015)4-Jul $77,500 $100,000 $65,000 COMPLETE 9/10 $ 65,000.00 $ - 20,000 Kick It 3v3 Soccer National Championship rcvd.North American Sports Group Jul 31-Aug 2 $40,000 $60,000 $55,000 RECAP SCHED 10/7 $ 36,666.66 $ 18,333.34 6 11,400 1,803,804.81$ 32.80$ 97%158.00$ 89% $ 266.00 82% Vail Kids Adventure Games rcvd. , / and Billy Mattison w/Vail Recreation District Aug 5-9 $35,300 $75,000 $44,500 RECAP SCHED 10/7 $ 29,666.67 $ 14,833.33 84 2,700 618,102.86$ 13.89$ 53%229.00$ 46%221.00$ 71% The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships rcvd.John Knight Aug 10-16 $8,500 $25,000 $15,000 RECAP SCHED 10/7 $ 10,000.00 $ 5,000.00 70 600 196,066.43$ 13.07$ 74%307.00$ 74%48.00$ 57% Gourmet on Gore Highline Sep 4-7 $45,000 $75,000 $45,000 as of 8/07 $ 30,000.00 $ 15,000.00 Vail Oktoberfest™Highline Sep 11-13 + 18-20 $42,500 $85,000 $45,000 as of 8/21 $ 30,000.00 $ 15,000.00 Vail Automotive Classic X Vail Valley Concours/Doug Landin 13-Sep $2,000 $2,500 $2,000 as 02/13 $ 2,000.00 $ - Colorado Grand + LHMA Enhancements X Tom Horan/Angie Getchel w/LHMA Sep 18-19 $7,500 $10,000 $10,000 as of 2/6 $ 10,000.00 $ - Vail-Beaver Creek Restaurant Week Group 970 Sep 25- Oct 4 $14,000 $14,000 $14,000 as of 7/17 $ 9,333.34 $ 4,666.66 Vail Outlier MTB Festival (submitted as Vail Centurion Festival)The Greenspeed Project, Inc.Sep 25-27 NA $25,000 $25,000 as of 9/10 $ 16,666.66 $ 8,333.34 Top Shelf Harvest Eagle Valley Events Inc 26-Sep $20,000 $30,000 $20,000 as of 9/10 $ 13,333.33 $ 6,666.67 Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament X Vail Valley Soccer Club Oct 2-4 $0 $10,000 $5,000 as of 02/20 $ 5,000.00 $ - Vail Snow Daze Highline Dec 7-12 (tentative)$45,000 $100,000 $40,000 as of 6/5 $ 13,333.00 $ 26,667.00 Vail HoliDaze- Approved by CSE on 3/4/2015 X Ren Productions (Angela Mueller)Dec 19-21 and 31 $55,000 $90,000 $36,000 as of 6/5 $ 12,000.00 $ 24,000.00 Fireworks funding -designated by Council X TOV Jul 4 and NYE NA $50,000 as of 5/29: Highline $ 32,000.00 $ 18,000.00 NA TOTAL:TOTAL AVG AVG AVG AVG AVG AVG TOTAL:$1,512,500 $856,000 599,166.68$ 256,833.32$ 144,977 17,543,654.73$ 46.09$ 71%178.27$ 69%239.67$ 59% MED MED MED MED MED MED MED MED MED CSE Special Event Funds Remaining:$256,833.32 69 4,550 958,989.32$ 32.80$ 74%188.00$ 69%249.00$ 57% SURVEY AND RECAP DATA SUMMARIZED 10/6/2015 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 10/6/2015 2 Event: RRC Survey?Producing Entity:2015 Dates: 2014 Funds Received 2015 Funds Requested: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Event: RRC Survey?Producing Entity:2015 Dates:Start Date: 2015 Funds Requested: 2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Starting Hearts X Lynn Blake/Starting hearts 2015 1-Jan $15,000 $6,000 COMPLETE 4/1 $ 6,000.00 $ - Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 DiscoverWell Sept 13-15 10-Sep $10,000 Cancelled 02/13 $ - $ - Vail Veteran's Program X Vail Veteran's Program March 1-5 1-Mar $20,000 $13,800 COMPLETE 4/10 $ 13,800.00 $ - Vail Symposium rcvd.Vail Symposium Jan 1- April 10-Jan $45,000 $35,000 COMPLETE 5/26 $ 35,000.00 $ - 56 1,500 48,566.44$ 1.39$ 9%32.00$ 38%90% Applied Leadership Series mixed Vail Leadership Institute 2015 Programming $60,000 $15,000 COMPLETE 9/10 $ 15,000.00 $ - 428 5% Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events rcvd.Peak Wellness Retreat May-Oct 2015 $50,000 $15,000 RECAP SCHED 10/7 $5,000.00 $ 10,000.00 90 200 7,846.43$ 4.72$ 38%344.00$ 72%192.00$ 81% Vail Leadership Institute: Torch Awards X Vail Leadership Institute Dec-15 $6,000 as of 6/19 $6,000.00 $ - Vertical Express X Can Do MS February 21 21-Feb $10,000 $1,000 COMPLETE 4/1 $1,000.00 $ - 146 86% TOTAL TIER IV CATEGORY:$210,000 $91,800 81,800.00$ 10,000.00$ NA TOTAL:TOTAL AVG AVG AVG AVG AVG AVG Tier IV Funds Remaining:$0 2274 56,412.87$ 3.06$ 17.33%188.00$ 55%192.00$ 86% MED MED MED MED MED MED MED MED MED 73 314 28,206.44$ 3.06$ 9%188 55%192 86% $73,036 $$$ Paid out:Remainder: CSE/VLMD Event Liaison* (remainder of budget to be applied to TOV salary for 2015)Laura Waniuk $20,000 as of 10/1 $ 14,999.94 $ 5,000.06 Intercept/Attendance Surveys RRC $49,900 5 of 5 pd. As of 10/1 $ 49,900.00 $ - $3,136 as of 9/30 $ 760.03 $ 2,375.97 Administrative Budget Remaining: $0.00 $73,036 $ 65,659.97 $ 7,376.03 Cash Sponsorships:In-Kind: Cash Contributions: Contract Status NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Bravo! Vail rcvd.Bravo! Vail Jun-Aug $173,400 RECAP SCHED 10/7 $115,600.00 $ 57,800.00 92 52,300 5,147,376.74$ 29.68$ 36%98.00$ 50%228.00$ 62% National Repertory Orchestra* add contact info to list X National Repertory Orchestra TBD- July $1,000 as of 2/13 $1,000.00 $ - Vail Jazz Festival**rcvd.Vail Jazz Foundation Late Jun - Sep 6 $72,000 RECAP SCHED 10/7 $ 48,000.00 $ 24,000.00 87 2,900 665,074.01$ 9.24$ 70%229.00$ 86%206.00$ 47% Vail International Dance Festival rcvd.Vail Valley Foundation July 27- August 9 $46,000 RECAP SCHED 10/7 $ 30,666.66 $ 15,333.34 85 13,800 1,792,589.08$ 38.97$ 59%130.00$ 61%192.00$ 62% Hot Summer Nights rcvd.Vail Valley Foundation Tuesdays: Jun 9, 16, 23, 30, July 7, 14, 21, Aug 11, 18 $2,800 $27,500 RECAP SCHED 10/7 $ 18,333.32 $ 9,166.68 77 19,837 822,069.89$ 29.89$ 29%41.00$ 58%233.00$ 82% Burton US Open rcvd.Highline Mar 2-7 $400,000 COMPLETE 5/26 $ 399,999.99 $ 0.01 58 21,500 3,081,167.56$ 7.70$ 51%143.00$ 62%436.00$ 44% GoPro Mountain Games Vail Valley Foundation Jun 4-7 $12,000 $ - $ - Vail Farmers' Market Meadow Drive Partnership Sun: Jun 21-Oct 4 $4,500 $ - $ - 2015 Alpine World Ski Championships*Vail Valley Foundation Feb 2-15 $250,000 COMPLETE 4/24 $ 250,000.00 $ - 87 141,786 2015 Nation's Event Vail Valley Foundation Feb 2-15 $150,000 $375,000 COMPLETE 4/24 $ 375,000.00 $ - $169,300 $1,344,900 $ 1,238,599.97 $ 106,300.03 NA TOTAL:TOTAL AVG AVG AVG AVG AVG AVG 252,123 11,508,277.28$ 23.10$ 49%128.20$ 63%259.00$ 59% MED MED MED MED MED MED MED MED MED 86 20,669 1,792,589.08$ 29.68$ 51%130.00$ 61%228.00$ 62% TOTAL ATTENDEES TOTAL ECON IMPACT: CSE/VLMD Event Liaison Laura Waniuk $20,000 399,374 29,108,344.88$ $20,000$2,292,700 SUMMARY OF EVENT ROI INFORMATION: Attendance/Econ Impact **Jazz Festival numbers for Labor Day Jazz Party only *2015AWSC Attendance: includes Beaver Creek (53,186*), Championships Plaza(142,971 high/80,050*low)and Golden Peak (10,325 high/8,550* low) 2015 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS:TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: TOTAL COUNCIL CONTRIBUTIONS: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses 2015 Council Contributions