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Home My WebLink About2015-11-04 CSE Agenda COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Lionshead Wednesday, November 4, 2015 @ 8:30am AGENDA: Meeting materials can be accessed after October 30th at the following link: http://65.38.144.10/WebLink8/0/fol/321732/Row1.aspx 1. @ 8:30am: Administrative Items (10 minutes) a. Approval of the Minutes of the CSE’s Meeting on October 7, 2015 b. CSE Deadlines and Meeting Reminders:  Wednesday, November 11: CSE Allocations for 2016 events. Antlers @ Vail 8:30am-3:30pm  Thursday, November 19: Presentation of 2016 Event Funding determinations to VLMDAC. 8:30 a.m. at Antlers at Vail.  Tuesday, December 1: Presentation of the 2016 Event Funding determinations for approval by the Vail Town Council  Application Deadlines and Interview Dates for CSE applicants: Letters of Interest due to the Town Clerk, Patty McKenny, by Friday, December 4th. Interviews on Tuesday, December 15 during the Vail Town Council Work Session. c. 2015 CSE Financial/Contract Overview to Date d. Final 2016 CSE Budget 2. @ 8:40am-8:55am: Scoring and procedural explanation. All completed scoresheets must be returned to Laura Waniuk at lwaniuk@vailgov.com no later than 12pm on Thursday, November 5th. 3. @ 9:00am–4:30pm: Review of 2016 RFP responses per the schedule marked as Attachment A to this agenda and including the following Event Recaps:  Vail Valley Cup Soccer  Gourmet on Gore  Oktoberfest  Vail Automotive Classic  Colorado Grand  Top Shelf Harvest  Outlier MTB Festival  Vail Restaurant Week  Vail Farmers’ Market and Art Show  Vail Valor Races: May 24-25- by email/ no survey/no application for 2016 4. @ 4:30pm CSE Process Discussion and Review Adjournment at 5:30pm ATTACHMENT A -CSE REGULAR MEETING AGENDA: NOVEMBER 4, 2015 9am-3pm CULTURAL/RECREATIONAL/COMMUNITY (CRC)FUNDS AVAILABLE:$829,000 9-9:45am CULINARY EVENTS AND FOOD FESTIVALS 45 Minutes cf: Laura Lodge Big Beers, Belgians and Barleywines Festival Jan 7-9 Laura Lodge $30,000 cf: Laurie Asmussen Top Shelf Harvest + RECAP*Sat, Oct 1 Eagle Valley Events $20,000 cf: Angela Mueller Taste of Vail Mar 30- Apr 2 Taste of Vail $55,000 cf: Angela Mueller Vail Farmers' Market and Art Show + RECAP*Sundays: Jun 19-Oct 2 + Jun 26, Jul 22, Aug 12 Vail Farmers' Market and Art Show/ Meadow Drive Partnership $68,000 cf: Angela Mueller Vail Holidaze Dec 16-18 & 31 REN Productions- Does not include Fireworks- rqst $26K $24,000 9:45-10:15am HIGHLINE EVENTS 30 Minutes cf: Missy Johnson CarniVail Feb 7-9 or Feb 6-9 $45,000 Spring Back to Vail 10-Apr $30,000 Vail America Days™4-Jul Does not include Fireworks- rqst $35K $70,000 Gourmet on Gore + 2015 RECAP*Sep 2-5 $75,000 Vail Oktoberfest™ + RECAP*Sep 9-11(LH), 16-18(VV)$85,000 Snow Daze Dec 9-11, 2016 $45,000 10:15-10:30 BREAK 10:30-12pm PARTICIPATORY ATHLETIC EVENTS 90 Minutes cf: Justin Rose Colorado Cup 2016- Bundesliga Jul 15-25 JJ Rose Holdings Group $75,000 Ernest Saeger,Duncan Horner, Maggie Jackson GoPro Mountain Games Jun 9-12 Vail Valley Foundation $100,000 cf: Mike McCormack Outlier Offroad Festival + RECAP*Sep 29-Oct 2 Uncommon Communications/ Greenspeed Project $25,000 cf: Euginnia Manseau U16 Rocky Central Junior Championships Mar 11-17 Ski and Snowboard Club Vail $2,500 cf: Beth Pappas Vail Whitewater Series Tuesdays: May 10,17,24,31; Jun 7 Vail Recreation District $6,000 cf: Leon Fell King of the Mountain Volleyball Jun 17-19 King of the Mountain Volleyball $15,000 cf: Bryce Thornburg & Dan Cramer Kick-It 3v3 National Soccer Championship Jul 29-31 North American Sports Group $55,000 cf: Helene Mattison Vail Kids Adventure Games Aug 10-14 Kids Adventure Games, LLC $44,500 cf: Kerri Thelen Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament + RECAP*Oct 1-2 Vail Valley Soccer Club $15,000 will not be present Vail Lacrosse Shootout: by phone, if necessary- Jim Soran (O) 303-779-2708 or (C) 303-877-7977.Jun 25-Jul 3 International Lacrosse Promotions $20,000 12:00-12:30 LUNCH PROVIDED FOR CSE AND STAFF 12:30-1:30 MUSIC/ART/CULTURAL EVENTS 60 Minutes cf: Scott Cross Vail Film Festival April 7-10 Colorado Film Festival $90,000 cf: Anglea Mueller Vail Summer Art Workshop Jun 6-10, 13-17,20-24; Aug 15-19,22- 26 REN Event Productions/Vail Art Guild $45,000 cf: Laurie Asmussen Vail Arts Festival June 24-26 Eagle Valley Events $10,000 cf: Ariel Rosemberg Vail Summer Bluegrass Series Jun 29, July 13, 27, Aug 10 Lakeside Stride $50,000 cf: Ariel Rosemberg Lionshead Mountainside Event 27-Aug Lakeside Stride $40,000 1:30-2:30 AMBIENT EVENT PROPOSALS + OTHER 60 Minutes cf: John Knight 36th FIPS MOUCHE World Fly Fishing Championship Sep 11-18 The America Cup, Inc.$50,000 cf: Micahel Holton Pink Vail 2-Apr Vail Valley Medical Center $25,000 cf: Alan Himelfarb Starting Hearts: Inaugural Fitness Challenge Jun 1- Jul 1 Starting Hearts $40,000 cf: Brian Hall Vail Family Fun Fest Sats: Jun 25; Jul 2, 9, 26, 23, 30; Aug 8 Blue Creek Productions, Inc.$23,800 cf: Taylor Slaugh Present: Ed Abramson Vail Automotive Classic: VV Car Show & Evening Social + RECAP Sep 10-11 Vail Valley Concours $9,000 cf: Sarah Franke Colorado Grand + RECAP Sep 16-17 CO Grand w/LH Merchants Assn.$10,000 cf: Sarah Franke Vail-Beaver Creek Restaurant Week + RECAP* Fri, Sep 30- Sun, Oct 9 Group 970 Restaurant $11,500 cf: Sven Bean Resurrection Fighting Alliance TBD Alliance Media Group, LLC $27,000 Total CRC Funding Requested:$1,336,300 2:30-2:45 BREAK 2:45-4:30 EDUCATION/ENRICHMENT (EE): 1 Hour and 45 Minutes Funding Available:$150,000 cf: Liz Campbell Nurture/Discover/Explore @ the Gardens Jan 1- Dec 31, 2016 Betty Ford Alpine Gardens $20,000 cf: Tracey Flower Vail Symposium Winter 2016 Jan-April 2016 Vail Symposium $45,000 cf: Jennifer Lucas Mountains of Hope Jan 24-28 & Mar 6-11 Vail Veterans' Program $20,000 cf: Michelle Stecher Valley Tastings: Food for Youth & Healthy Kids Colorado Survey Summer 2016 & Early Oct. 2016 Eagle River Youth Coalition $1,000 cf: Alan Himelfarb Starting Hearts: All You Need is Heart 8-Feb Starting Hearts $20,000 cf: Morgan Landers Vertical Express 27-Feb Can Do MS $5,000 cf: Gaby and Lauren both out of town Mountain Fit Women's Wellness Weekend Aug 19-20 Peak Wellness Retreat $15,000 cf: Bob Bandoni Global Solutions Forum Oct. 20-23 Shoulder to Shoulder: The International School of Global Citizenship $25,000 cf: Ross Iverson Vail Centre Programming 2016 Vail Centre $125,000 Total EE Funding Requested:$276,000 CSE 2016 RFP Presentation and Discussion Schedule Antlers at Vail, Condominiums and Conference Center - Lionshead; November 4, 2015 8:30 a.m. – 5:30 p.m. *A motion is required to approve the release of the remaining 2015 funding allocation.