HomeMy WebLinkAbout2016 RFP FINAL 08-20-2015TOV/CSE 2016 RFP: Information Page 1 of 4
August 20, 2015
TO: Special Event Producers
Subject: Funding Requests for Special Events in 2016
The Town of Vail has consistently been a leader in the promotion and execution of events that
grow partner brands, generate revenues, and support causes both locally and globally. The
Commission on Special Events is seeking innovative and exciting proposals for Special Events
throughout 2016 and beyond that support the collective vision of Vail as the world’s “Premier
International Mountain Community”.
“Special Event Rating Criteria” (Attachment A: Event Definitions and Evaluation Criteria) will be used
to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse
calendar of events that are well matched to the “Vail” brand and will exceed the expectations of a
sophisticated and international clientele. Producers will self-select one of two categories when they
submit their RFP. Recreational, Cultural and Community events are measured primarily with respect to
how well they will drive destination visitation. Educational and Enrichment events are evaluated by how
they contribute to life long learning, a sense of well being and enhanced quality of life. These categories
have different criteria and scorecards tailored to the type of event.
Producers should submit all of the required information electronically in PDF format, utilizing the
attached “2016 RFP Application” form to the Commission on Special Events no later than 4:00 p.m. on
Monday, October 19, 2015. Please limit your files to 2MB or less. If you would like to request an
editable version of the application form, please email Laura Waniuk at lwaniuk@vailgov.com. An
additional hard copy (unbound on 8 ½ x 11 size, minimum 30% PCW paper) is also required and must
be delivered before 4pm on Friday, October 23rd.
Please address any questions via email to Sybill Navas, Coordinator, Commission on Special Events.
Questions will ONLY be accepted over email to: snavas@vailgov.com
• Monday, September 21: Deadline to submit questions about the RFP via email.
• Thursday, October 1: An RFP amendment with all submitted questions and answers will be
posted on the website and emailed to each submitter.
Qualifying applications will be revie wed by the CSE at their regular monthly meeting on W ednesday,
November 4, 2015. Final funding allocations will be determined by the CSE at a special meeting on
W ednesday, November 11, 2015. Applicants will be notif ied of their status by December 18, 2015,
following the review of the CSE’s decision by the Vail Town Council.
CSE 2016 RFP: 8/20/2015 RFP Information & Guidelines Page 2 of 4
Town of Vail: Commission on Special Events
2016 Special Event Funding
Guidelines
Mission Statement: The Vail Commission on Special Events (CSE) is
accountable to deliver an annual Special Events Plan which ensures world
class events that are fully aligned with Vail’s brand. The CSE shall
effectively and efficiently allocate available budget behind this objective.
The Events Plan will deliver measureable results in terms of specific goals:
economic impact, optimization of the seasonal calendar, positive community
experience and integration, as well as positive guest-centric results that
lead to future loyalty.
To qualify for funding review, events must support the CSE’s strategic priorities and
meet the following requirements:
• The event(s) must take place predominately within the Town of Vail.
• Applications must be complete, providing all information and attachments requested on
the application form. Incomplete applications will not be reviewed.
• Applicants must request a specific dollar amount and a brief explanation of how the
requested funds will be utilized.
• Funding allocations will be disbursed only to the entity whose name appears on the
application.
• All Town of Vail permits and documentation required for the production of the event
must be filed under the name of the event producer as it appears on the funding
application.
“Special Event Rating Criteria” (Attachment A: Event Categories and Evaluation Criteria) will
be used to evaluate all proposals with respect to how they align with a strategic approach to
providing a diverse calendar of events that are well matched to the “Vail” brand and will
exceed the expectations of a sophisticated and international clientele. Producers will self-
select one of two categories when they submit their RFP. While all submittals are reviewed
with a strong eye as to how well they support the “Vail Brand,” the Recreational, Cultural and
Community events are measured primarily with respect to how well they will drive destination
visitation. Educational and Enrichment events are evaluated by how they contribute to life long
learning, a sense of well being and enhanced quality of life. These categories have different
criteria and scorecards tailored to the type of event.
If you are requesting in-kind use of specific facilities and/or Town of Vail services, please
complete the “In-Kind Service Request Form,” which will be reviewed by the Town Manager’s
office. This document is the final page of the RFP Application Form.
CSE 2016 RFP: 8/20/2015 RFP Information & Guidelines Page 3 of 4
In consideration of the receipt of funds from the CSE, the Event Promoter shall agree to:
• Ensure that the event is listed on the online community event calendar.
• Comply in a complete and timely manner with all Special Event Permit requirements of
the Town of Vail.
*Please be advised that the Special Event Permit application is presently undergoing
revision, and there may be changes included that could affect your budget. These
revisions will primarily affect site management during set-up and tear down and during
any times when buses are being rerouted, waste management requirements and fees
for services provided. If you have specific questions with regard to the requirements
that must be met as part of the Special Event Permit process, contact Sybill Navas,
Special Events Coordinator. Current year approved Special Event Permits can be
viewed at the following
link: http://65.38.144.10/WebLink8/Browse.aspx?startid=315982&row=1&&&&dbid
• Meet with the CSE Event Liaison:
o To understand and be poised to take advantage of any and all marketing and PR
opportunities that the VLMD may provide.
o To ensure compliance with the “Vail Brand” on any and all promotional materials
associated with the event. Please be advised that penalties may be assessed against
any funding allocated for incorrect use of either the “Vail Brand” and/or the Town of Vail
logo.
o Agree to comply with the all marketing gates on the Marketing Checklist. See
“Attachment C: Marketing Checklist” for more information.
• Provide “activation” that will cross-promote your event throughout the community, create
guest awareness of your event and stimulate business in local restaurants/bars and retail
establishments.
• Agree to the placement of the Town of Vail logo on marketing and promotional
materials associated with the event, as well as provide any event specific benefits as
appropriate to the level of sponsorship.
• Provide the CSE with copies of any film or photographs from the event for the purpose of
promoting the Town of Vail.
Accountability: All event producers receiving funding will be expected to schedule a post-
event follow-up to the Commission on Special Events on the Power Point template provided
with your funding agreement within 60 days of the close of the event. For a more detailed
explanation and a description of the information that should be included, please review
Attachment D: Guidelines for Post-event Recaps for All Events Receiving Public Funding.
Events receiving allocations greater than $10,000 will be included as part of the CSE’s
independent event survey contract, and are required to make their event accessible to the
survey team.
CSE 2016 RFP: 8/20/2015 RFP Information & Guidelines Page 4 of 4
Funding Disbursements: Funding allocations greater than $10,000 will be released in a
single payment following the return of the signed Letter Agreement. Funding allocations
greater than $10,000 are distributed in three parts: 1/3 upon the return of the signed Letter
Agreement, 1/3 following the completion of the Marketing Checklist and the submittal of a
completed Special Event Permit application (if required) and 1/3 following the approval of the
event recap.
Producers should submit all of the required information electronically in PDF format,
utilizing the attached “2016 RFP Application” form no later than 4:00 p.m. on Monday,
October 19, 2015. Please limit your files to 2MB or less. If you would like to request an
editable version of the application form, please email Laura Waniuk
at lwaniuk@vailgov.com. An additional hard copy (unbound on 8 ½ x 11 size, minimum
30% PCW paper) is also required and must be delivered to the Town of Vail before 4pm
on Friday, October 23rd.
Submit your application to:
Vail Commission on Special Events
Attention: Sybill Navas, Coordinator
75 S. Frontage Rd., Vail, CO 81657
snavas@vailgov.com
Qualifying applications will be reviewed by the CSE at their regular monthly meeting on
Wednesday, November 4, 2015. Be prepared to send a representative who can answer any
questions that the CSE may have.
Funding allocations will be determined by the CSE at a special meeting on Wednesday,
November 11, 2015.. Be advised that the CSE’s funding allocations are not final until they
have been approved by the Vail Town Council. Applicants will be notified of their status by
December 18, 2015
Address any questions via email to Sybill Navas, Coordinator, Commission on Special Events.
Questions will ONLY be accepted over email to: snavas@vailgov.com
• Monday, September 21: Deadline for questions about the RFP are due via email.
• Thursday, October 1: An RFP amendment with all submitted questions and answers
will be posted on the website and emailed to each submitter.
Attachment List:
• Attachment A – CSE Special Events Rating Criteria
• Attachment B – Vail Brand Background
• Attachment C - Marketing Checklist
• Attachment D – CSE Event Recap Guidelines
• Attachment E – CSE Community Contact Info
• Application Form
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 1 of 4
Attachment A: CSE Event Categories and Evaluation Criteria
Events receiving public funding will be categorized as follows:
Recreational, Cultural and Community Events:
Goal: Deliver a diverse calendar of events in the Town of Vail that promote economic vitality and
community enrichment
Signature Events:
• Established events that take place over multiple days and/or weeks
• Strong Vail Brand identity
• Drive overnight visitation
• Promotion and marketing reach through local, regional, national and international media exposure
• Several of these events receive their funding from the Town Council, Tier I “Vail Brand Events.” Post
event review and evaluation will be overseen by the CSE
Destination Events:
• Newer events, participatory sporting events and large scale ambient events which support the CSE’s
criteria for promoting economic vitality and driving destination visitation
• Supports the Vail Brand
• Primarily local and regional media exposure, may attract some national exposure or sponsorships
Ambient Community Events:
• Ambient events which contribute to a sense of community, vitality and fun; enhance the guest
experience and promote high NPS (Net Promoter Score)
• Primarily local media exposure
• Community celebrations: i.e. Vail America Days, Vail Holidaze, Vail Family Fun Fest
Educational and Enrichment Events
Goal: Promote leadership development, intellectual opportunities and health and well-being
• Shall be part of the CSE RFP process
• Potential to build the Vail Brand as an educational and well-being destination
• Local, regional, (and when appropriate) national and international media exposure
• Economic impact may be in the future: Potential to return economic benefits as participants share their
experiences to individuals and groups within their spheres of influence
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 2 of 4
The Vail Local Marketing District Advisory Council (VLMDC) provides Marketing support to events
that have received funding subject to the following criteria:
• Demographic fit
• Driving overnight guests (Front Range and Destination)
• Overall brand fit
• Sponsors (current and potential) and added reach
• Timing- Need period (midweek, shoulder season from May to October)
The marketing support is limited to advertising by listing an event (or events) to drive traffic to Vail
during these time periods.
PLEASE SEE SCORECARDS ON FOLLOWING PAGES
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 3 of 4
SCORECARD:
RECREATIONAL, CULTURAL & COMMUNITY EVENTS
Rating
0-10
0-5
0-5
0-5
0-10
Brand Fit 0-10
Timing 0-5
Demographic Fit 0-10
Community Enrichment 0-5
Producer Qualifications 0-10
100Maximum Score
Proven quality, knowledge and resources to
sustain and grow the event
Criteria
Drive Group Business
Leverage media exposure and sponsorship
support
Out of Region Guests (Current mix 50%)
Regional Destination Guests (Current mix 32%)
International Guests (Current mix 3%)
Increase Sales Tax Revenue
Supports the Vail Brand
Optimize calendar - "the right events at the right
time"
Optimize visitor mix (age, income, demographic
targets per research data)
Promotes an atmosphere of vitality, fun and
celebration
0-15
0-10
Potential to Increase
Room Nights and
Revenues:
Continues to evolve by delivering fresh content,
enhanced experiences
Marketing Strength
Extent and quality of promotional and marketing
"reach"
Growth Potential
What is the community involvement opportunity
and/or lasting community benefit?
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 4 of 4
SCORECARD:
EDUCATIONAL AND ENRICHMENT EVENTS
Rating
Brand Opportunity 0-15
Timing 0-5
Demographic Fit:
Audience 0-10
Community Enrichment 0-10
Producer Qualifications 0-10
100
Potential to achieve one
or more of the
following:
Continues to evolve by delivering fresh content,
enhanced experiences
Achieves national/global recognition and
participation
Growth Potential
Marketing Strength
Extent and quality of promotional and marketing
"reach"
Criteria
Create a lasting impact on the community
Leverage media exposure and sponsorship
support
Enhance Leadership Skills: locally, nationally,
internationally
Foster a Health and Well Being reputation for Vail
Provide opportunities for intellectual dialogues
and problem solving
Deliver an educational component
Optimize calendar - "the right events at the right
time"
What is the community involvement opportunity
and/or lasting community benefit?
Builds the Vail Brand
Optimize quality of participants to improve future
economic opportunity
0-25
0-15
0-10
Maximum Score
Proven quality, knowledge and resources to
sustain and grow the event
CSE 2016 RFP: 8/20/2015 Attachment B: Vail Brand Background Page 1 of 2
Attachment B: Vail Brand Information
The Vail Local Marketing District Advisory Council (VLMDAC) welcomes and encourages the
inclusion of the Vail Brand and logo in our events and partners’ marketing efforts. Below you
will find information on the Vail Brand. Use of the Vail Brand is subject to approval by Vail
Mountain and the VLMDAC.
Tagline: Vail Like nothing on earth.™
Vail Brand Position – Winter
Coveted as one of the largest ski resorts in the world with more than 5,200 acres of skiable
terrain, seven legendary Back Bowls spanning seven miles, and the most groomed terrain on
the planet, Vail has been an extraordinary winter vacation destination for passionate skiers and
snowboarders for more than 50 years. It is home to world-class athletes during the U.S. Ski
Team early-season training sessions in Golden Peak, the Burton US Open Snowboarding
Championships and the future 2015 World Alpine Ski Championships. Under blue skies more
than 300 days each year, friends and families reconnect and celebrate here from year to year
and generation to generation. The vacation experience is exceptional, from the Vail Ski &
Snowboard School to events, activities and festivals, shops and spas, abundant culinary
experiences and luxurious accommodations. Coupled with the vision inherent in the spirit of
Vail’s founders, and a modern day commitment to excellence in all aspects of guest service and
operations, Vail is a mountain resort like nothing on earth.
Vail Brand Position – Summer
There’s no place like Vail for year-round recreation, outdoor pursuits and cultural activities in the
heart of the Rockies. Located just two hours west of Denver, Vail’s fresh air, rugged beauty and
charming pedestrian village await guests. Discover a quaint mountain town where outdoor
activities abound and the performing arts flourish. Matching the incredible winter mountain
experience, Vail from May through October is characterized by a rich culinary scene, family
activities, a world-class events schedule and everything in between. This summer guests can
experience events like the new Vail Summer Bluegrass Series, GoPro Mountain Games, Vail
Jazz Festival, the Vail International Dance Festival, BRAVO! Vail, USA Pro Challenge, Gourmet
on Gore culinary festival, Vail Farmers’ Market & Art Show and much more. Vail offers a diverse
range of lodging options from luxury brands to boutique hotels, condominiums and vacation
rentals. For more information on a Vail vacation, please visit www.vail.com.
Summer - Vail Brand Marketing Information
Based on research from the Vail Local Marketing District’s advertising agency, the
recommended Vail Summer Marketing Target is:
• Ages 25-54
• Has children 17 years old or younger living in the home
• At least $100k household income
• Slight female skew
• No other demographic restrictions or skews
CSE 2016 RFP: 8/20/2015 Attachment B: Vail Brand Background Page 2 of 2
Vail Summer Positioning Statement:
Only Vail offers the perfect blend of beautiful natural surroundings and top-quality resort
amenities, with summer activities for the whole family to enjoy.
What does this mean to you as an event producer?
Please keep these traits and positioning statements in mind when developing and marketing
your event. The demographics above are the Vail Local Marketing District target guest. This
does NOT mean your event needs to meet all these demographic parameters.
Vail Brand Marketing Summer Messaging:
Get away from it all and have it all.
Vail is a one-of-a-kind destination where the glory of nature is paired with the best that life has
to offer. Our status as an iconic destination is due to this unique combination of secluded
escape with the appeal of world-class amenities and service. The unique Vail spirit
encompasses every aspect of your vacation, elevating the ordinary into the breathtaking.
Bring yourself back to center.
The emotional appeal of vacationing in Vail is escaping the hustle and bustle of daily life,
allowing visitors to be truly present in nature and at home with themselves – refreshing them
with our mountain air and individualistic spirit. We provide an experience of feeling profoundly
aware and connected to your loved ones and surroundings. Enrich your life and return to your
world as a new and better version of yourself.
Passion for the outdoors leads the way.
Vail is the complete destination to live life to the fullest, whether it is through elevated
experiences, exciting activities, immersive culture or relaxing amenities. Vail is a place to
challenge yourself, expand your horizons and rediscover who you are through an enriching, yet
relaxing, vacation.
CSE 2016 RFP: 8/20/2015 Attachment C: Marketing Checklist Page 1 of 1
Marketing Checklist: 2016 Special Events
Submit to Town of Vail Event Liaison Consultant. Laura Waniuk - lwaniuk@vailgov.com, 970-477-3417
Event Name:
Event Start Date:
Event Date Span, if applicable:
Event Tier: (as designated in your agreement)
0
Item Marketing Action Item # of Days to Event Deadline Tier
Requirement Notes
1
Event Producer and/or Marketing Coordinator agrees to
attend the Vail Brand Summit
Date TBD-
Spring 2015 A, B, C, IV
2
Producer to provide marketing liaison representative contact
infomation for CSE/ VLMDAC contacts (Name, Email,
Phone)
signing 01/00/00
A, B, C, IV
3
TOV CSE Event Liaison provides producer brand
briefing/mtg and producer demonstrates an understanding of
Vail Brand Guidelines
90 #NUM!
A, B, C, IV
4
Producer to provide event brand creative strategy - basic
look and feel of creative materials 90 #NUM!
A, B, C, IV
5
Producer provides event synopsis, communications plan
and press release for approval.45 #NUM!
B
6
Producer provides detailed event marketing budget, event
marketing strategies for target market and channels,
marketing goals and creative strategies
30 #NUM!
A, B, C, IV
7
Appropriate calendar communication and integration,
includes welcome center, bus shelters, vail.com,
vaildaily.com, vail-calendar.com, vailgov.com, etc, ToV, Vail
Mountain ticket sales, create FAQ sheet
30 #NUM!
A, B, C, IV
8
Producer to provide community engagement plan and
integration, may include merchant meetings and promotions,
welcome center briefing, rack cards and other outreach
21 #NUM!
B
Please complete cells in yellow to auto-populate dates.
Agreement Signed Date: MM/DD/YYYY
Event Start Date: MM/DD/YYYY
Number of days between contract signing & event:
0
The Marketing Checklist is designed to facilitate communication prior to execution. Completion of the action items is *REQUIRED* as part of the CSE funding agreement. *ALL*
marketing materials containing the Town of Vail logo MUST BE SUBMITTED FOR REVIEW PRIOR TO RELEASE OR PRINT . This includes, but is not limited to:
advertisements, banners, websites, facebook pages, posters, program guides or email newsletters. If event materials are released or printed without TOV approval, your
final funding payment may be impacted. Deadline dates have been designated so as to insure adequate time for review and production of your materials, should
any changes be requested.
Please complete all cells colored yellow to initiate "autofill" fo the deadline dates.
Attachment C: Marketing Checklist
CSE 2016 RFP: 8/20/2015 Attachment D: Event Recap & Guidelines Page 1 of 1
Attachment D: Guidelines for Post-event
Recaps for All Events Receiving Public Funding:
A post-event recap is required from all events receiving Town of Vail funding. Please schedule a
presentation to the Commission on Special Events within 60 days of the close of your event. Events receiving
an allocation greater than $10,000 will be provided with independent survey data contracted by the CSE
corroborating the results. A PowerPoint template will be provided to you for this purpose upon scheduling your
presentation and shall include:
A description of how the event is compatible with the Vail Brand.
An overview outlining the event’s successes and opportunities: specifically, what went well and what
measures could be taken to improve the event. For repeat events, please provide a comparison to past
years.
A detailed event budget showing actual profit and loss numbers and how the funding was utilized. Please
separate the in-kind support from cash revenues and sponsorships.
Estimated results including the following information, per the CSE Criteria as described in the RFP:
o Attendance numbers and demographic profile:
Estimated attendance. If your event is non-ticketed, please describe what method you used to
estimate the numbers of attendees.
What percentage of people came to Vail specifically for your event? What percentage of people
has attended the event in previous years?
Where did attendees come from: local, regional, out of state, international destinations?
Average age and income bracket of attendees.
o Estimated spending by event attendees:
Lodging: Please include an explanation as to how participants and/or attendees were directed to
book lodging.
• What percent of attendees stayed in the Town of Vail?
• Average amount spent on lodging per day?
• Estimated number of room nights booked in association with your event.
Dining
Shopping
Other Activities
o Visitor Intent to Return and Satisfaction Ratings: Would you come back? Was if fun? Please provide the
NPS (Net Promoter Score) number determined from survey results.
o Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending
within the Town of Vail was generated by the event? What is the ratio of increased revenue to the
amount of funding received? How much additional sales and lodging tax revenue generated by the
event accrued to the Town of Vail?
(Town of Vail sales tax is 4%. Vail Local Marketing District lodging tax is an additional 1.4%).
A detailed overview of the marketing that was implemented to promote the event.
Potential for growth and the development of sponsorships and media exposure.
Did the event impact Vail’s “Sense of Community”?
In light of the Vail Town Council’s commitment to a sustainable environment, please describe any and all
measures that were taken to produce the event in as “green” and environmentally friendly manner as
possible.
Submit your event re-cap electronically on the PowerPoint template provided in your funding packet to Sybill
Navas at snavas@vailgov.com, not later than noon on the Wednesday prior to your presentation.
CSE 2016 RFP: 8/20/2015 Attachment E: Community Contacts Page 1 of 2
Community Contact List
Town of Vail Contact Name Phone Email
Town of Vail Commission on Special
Events (CSE) & Special Event
Permitting
Sybill Navas, TOV CSE
Coordinator 970-477-3551 SNavas@vailgov.com
Town of Vail (CSE) Special Event
Marketing
Laura Waniuk, TOV CSE
Event Liaison Consultant 970-477-3417 lwaniuk@vailgov.com
Vail Local Marketing District Advisory
Council (VLMDAC)
Kelli McDonald, TOV
Economic Development
Department 970-477-2454 KMcDonald@vailgov.com
Special Events Liquor Licensing (LLA) Tammy Nagel 970-477-2460 TNagel@vailgov.com
Vail Fire Department
Mike Vaughan, Fire
Marshal 970 479-2252 MVaughan@vailgov.com
Vail Police Department Justin Dill 970-477-3409 Jdill@vailgov.com
Venues Contact Name Phone Email
Arrabelle Terri Hanley 970-754-7769 thanley@vailresorts.com
Betty Ford Alpine Gardens Nicola Ripley 970-476-0103 x6 nicola@bettyfordalpinegardens.org
Dobson Ice Arena
Jared Biniecki, VRD,
Dobson Arena Manager 970-479-2271 jbiniecki@vailrec.com
Donovan Pavilion
Laurie Asmussen,
Donovan Pavilion Mgmt.
Inc. 970-376-3756
laurie@vailartsfestival.com
pavilion@vailgov.com
Ford Park Athletic Fields Joel Rabinowitz 970-479-2280 jrabinowitz@vailrec.com
Ford Park Lower Bench
TOV – Patty McKenny,
Town Clerk 970-479-2136 PMcKenny@vailgov.com
Gerald R. Ford Amphitheater
Vail Valley Foundation
(VVF) - Jen Mason 970-470-0001 jmason@vvf.org
The Grand View
Laurie Asmussen,
Donovan Pavilion Mgmt.
Inc. 970-376-3756
laurie@vailartsfestival.com,
pavilion@vailgov.com
Solaris Plaza
TOV - Sybill Navas, CSE
Coordinator 970-477-3551 SNavas@vailgov.com
Vail Golf Course Alice Plain, Director of Golf 970-479-2260 aplain@vailrec.com
Vail Mountain School
General Use – Jennifer Bill
Theater Use – Greg Jones
Athletic Facilities – Ted
O’Reilly 970-476-3850
jbill@vms.edu
gjones@vms.edu
toreilly@vms.edu
Vail Mountain Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com
Golden Peak Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com
Mountain Plaza Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com
Lionshead Ski Yard Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com
Vail Nordic Center
Mia Stockdale and Shane
Slouter 970 476-8366
mia@vail.net
shane@vail.net
CSE 2016 RFP: 8/20/2015 Attachment E: Community Contacts Page 2 of 2
Hotels - Contact
establishment directly Contact Name Phone Email
Sandra Perrig-Holst, Vail
Valley Partnership (VVP)
for assistance w/ lodging
questions and group sales 970-477-4003 Sperrig-holst@visitvailvalley.com
Restaurants - Contact
establishment directly Contact Name Phone Email
Matt Morgan, Chairman;
Vail Restaurant
Association & Owner,
Sweet Basil 970-476-0125 matt@sweetbasil-vail.com
Brian Nolan, Group 970 970-845-0545 brian@group970.com
Other Contact Name Phone Email
Ambulance District Pete Brandes 970-926-5270 PBrandes@echsd.org
CDOT- Colorado Dept.
of Transportation Michael Goolsby 970-683-6306 Michael.Goolsby@DOT.STATE.CO.US
US Forest Service
Kerry Pitt, Minturn Special
Permits; Paula Peterson,
Minturn Supervisor
Kerry 970-827-
5154
Paula 970-827-
5159
kpitt@fs.fed.us
pkpeterson@fs.fed.us
Vail Chamber &
Business Association Alison Wadey 970-477-0075 info@vailchamber.org
Vail Valley Partnership
(VVP) Sandra Perrig-Holst 970-477-4003 SPerrig-Holst@visitvailvalley.com
Lionshead Merchants
Association Sarah Franke 970-845-1113 sarah@group970.com
Welcome Center
Manager Bobby Bank 970-476-6171 bbank@vailinfo.org
Welcome Center Vail
Village 970-476-4790 Vail@vailinfo.org
Welcome Center
Lionshead 970-479-5181 lionshead@vailinfo.org
Vail Daily - Assistant
Managing Editor Melanie Wong 970-748-2927 Mwong@vaildaily.com
Banner Printing - Great
Big Color, Inc. Suzie Grant 303-404-9900 suzieg@greatbigcolor.com