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Home My WebLink About2016 RFP List Worksheet2016 RFP List and Scorecard Working Doc 10.01 11/3/2015 Page 1 of 4 CULTURAL, RECREATION & COMMUNITY EVENTS: Funding Available: $829,000 Event:Producing Entity:Contact Name 2016 Dates:2016 Start Date:Proposed Location:2016 Funds Requested: 2015 Funds Allocated Request as % of Total Budget 2016 In-kind Support Requested from Town of Vail Will the Event Occur w/o CSE $ New or Existing Event:NOTES: 1 Big Beers, Belgians & Barleywines Festival Laura Lodge Laura Lodge January 7 – 9, 2016 7-Jan Vail Cascade Resort, Atwater, Terra Bistro, $30,000.00 $9,500 21.00%Form not submitted Yes Existing (Year 16) 2 CarniVail Highline Missy Johnson February 7 - 9, 2016* OR February 6 - 9, 2016 6-Feb Vail Village, Eagle's Nest $45,000.00 19.00%No Yes, but scaled back, Crawfish Boil only Existing (4: 2008-2011) 3 U16 Rocky/Central Junior Championships Ski and Snowboard Club Vail Euginniea Manseau Mar 11-17, 2016 11-Mar Golden Peak $2,500.00 2.00%Form not submitted Yes Existing (6 of last 10 years) 4 Taste of Vail Taste of Vail Angela Mueller March 30- April 2 30-Mar Vail Village, Lionshead, Gore Creek, Willow Bridge Rd., Four Seasons $55,000.00 $35,000 14.80%Yes- see spreadsheet Yes Existing (Year 25) 5 Pink Vail Vail Valley Medical Center Christine Albertson 2-Apr-16 2-Apr Vail Mountain $25,000.00 $5,000 20.00%Yes- see spreadsheet Yes Existing (Year 4) 6 Vail Film Festival Colorado Film Institute Sean Cross April 7-10 7-Apr Cascade, Marriott, VMS $90,000.00 $50,000 15.00%Yes- see spreadsheet Yes Existing (Year 13) 7 Spring Back to Vail Highline Missy Johnson 10-Apr-16 10-Apr Golden Peak, Vail Village $30,000.00 $40,000 25.50%No Yes Existing (Year 13) 8 Vail Whitewater Series Vail Recreation District Beth Pappas May 10, 17, 24, 31 & June 7, 2016 10-May Whitewater Park $6,000.00 $6,000 68.00%Yes- see spreadsheet No Existing (Year 4) 9 Starting Hearts: Inaugural Fitness Challenge Starting Hearts, Inc.Alan Himelfarb June 1 – July 1, 2016 1-Jun Eagle County $40,000.00 $6,000 24.00%Yes- see spreadsheet Yes New 10 Vail Summer Art Workshop Ren Event Productions/Vail Art Guild Angela Mueller June 6-10, June 13-17 and June 20-24 and August 15-19 and August 22-26 dates working with Art Guild and CM 6-Jun TBD $45,000.00 15.00%No No New 11 GoPro Mountain Games Vail Valley Foundation Ernest Saeger June 9 - 12, 2016 9-Jun Golden Peak, Vail Vallage, Mountain Plaza, and Homestake Creek in Red Cliff $100,000.00 $85,000 4.50%Yes- see spreadsheet Yes Existing (Year 15) 12 King of the Mountain Volleyball King of the Mountain Volleyball Leon Fell June 17-19, 2016 17-Jun Vail Valley Fields $15,000.00 $15,000 21.00%No Probably not Existing (Year 10) 13 Show/Vail Farmers' Market Farm to table Series- + RECAP Vail Farmers' Market & Art Show/Meadow Drive Partnership Angela Mueller June 19th- Oct 2 Sundays and June 26, July 22 and August 12 19-Jun Meadow Drive $68,000.00 $35,000 33.00%Yes- see spreadsheet Yes, but scaled back Existing (Year 13) CSE Funding Applications for 2016 Special Events 2016 RFP List and Scorecard Working Doc 10.01 11/3/2015 Page 2 of 4 Event:Producing Entity:Contact Name 2016 Dates:2016 Start Date:Proposed Location:2016 Funds Requested: 2015 Funds Allocated Request as % of Total Budget 2016 In-kind Support Requested from Town of Vail Will the Event Occur w/o CSE $ New or Existing Event:NOTES: 14 Vail Arts Festival Eagle Valley Events, Inc.Laurie Asmussen June 24-26, 2016 24-Jun Lionshead Mall, Arrabelle at Vail Square $10,000.00 $10,000 22.00%Yes- see spreadsheet Yes Existing (Year 32) 15 Vail Family Fun Fest Blue Creek Productions, Inc Brian Hall June 25; July 2, 9I, 16, 23, & 30; August 8 25-Jun Lionshead $23,800.00 $20,000 69.00%No Probably not Existing (Year 8) 16 Vail Lacrosse Shootout International Lacrosse Promotions, Inc.Connie Streich June 25- July 3, 2016 25-Jun Ford Park, Vail Athletic Field, VMS, Donovan Park $20,000.00 $15,000 10.00%Yes- see spreadsheet Yes Existing (Year 44) 17 Vail Summer Bluegrass Series Lakeside Stride Ariel Rosemberg June 29, July 13, 27, August 10 29-Jun Arrabelle at Vail Square $50,000.00 $50,000 83.00%No Yes, will try Existing (Year 3) 18 Vail America Days Highline Missy Johnson 7/4/2016 4-Jul Vail Village, Lionshead $70,000.00 $45,000 85.00%Yes- see spreadsheet No Existing (Year 4 Highline) Request does not include $35k additional for fireworks (In 2015 fireworks = $XXk) 19 Colorado Cup 2016 - Bundesliga JJRose Holdings Group LLC Jason Rose July 15th - July 25th 2016 15-Jul Pavillion, Vail Mountain School Field, Vail Athletic Field and Ford Field $75,000.00 5.00%Yes- see spreadsheet Yes New 20 Kick It 3v3 National Soccer Championship North American Sports Group Bryce Thornburg July 29-31, 2016 29-Jul Ford Fields, Vail Valley Fields $55,000.00 $55,000 50.00%Yes- see spreadsheet No Existing (Year 16+) 21 Vail Kids Adventure Games Kids Adventure Games, LLC Helene Mattison Aug 10-14, 2016 10-Aug Vail Village $44,500.00 $44,500 29.00%Yes- see spreadsheet Yes, but scaled back Existing (Year 7) 22 Lionshead Mountainside Event Lakeside Stride Ariel Rosemberg 27-Aug-16 27-Aug Mountainside location in Lionshead $40,000.00 $50,000 65.00%No Yes, but scaled back New 23 Gourmet on Gore + RECAP Highline Missy Johnson September 2 -5, 2016 2-Sep Gore Drive $75,000.00 $45,000 43.00%No No Existing (Year 11) 24 Vail Oktoberfest + RECAP Highline Missy Johnson Fri. Sept. 9 - Sun. Sept. 11 & Fri. Sept. 16 - 18, 2016 9-Sep Vail Village, Lionshead $85,000.00 $45,000 31.00%Yes- see spreadsheet No Existing (Year 40+) 25 Vail Automotive Classic/Vail Village Car Show & Evening Social - RECAP Vail Valley Concours September 10-11, 2016 10-Sep Vail Village, Ford Park/Amphitheatre or Meadow Drive $9,000.00 $2,000 20.00%Yes- see spreadsheet Car Show - Yes Social - No Existing (Year 7) 26 36th FIPS Mouche World Fly Fishing Championship The America Cup, Inc.John Knight September 11-18, 2016 11-Sep Evergreen Lodge, Vail Marriott, Dillon Reservoir, Sylvan Lake,Colorado River, Eagle River $50,000.00 6.00%Yes- see spreadsheet Yes New 27 Colorado Grand+ RECAP CO Grand and LHMA Angie Getchel Sept. 16-17, 2016 16-Sep Lionshead Mall $10,000.00 $10,000 100.00%Yes- see spreadsheet Yes, but lesser activation Existing 2016 RFP List and Scorecard Working Doc 10.01 11/3/2015 Page 3 of 4 Event:Producing Entity:Contact Name 2016 Dates:2016 Start Date:Proposed Location:2016 Funds Requested: 2015 Funds Allocated Request as % of Total Budget 2016 In-kind Support Requested from Town of Vail Will the Event Occur w/o CSE $ New or Existing Event:NOTES: 28 Outlier Offroad Festival NEED RECAP Uncommon Communications / Greenspeed Project Michael McCormack September 29 - October 2, 2016 29-Sep Gondola One, Lionshead Base $25,000.00 $25,000 30.00%Yes- see spreadsheet No Existing (Year 2) 29 Vail Beaver Creek Restaurant Week + RECAP GROUP970 Restaurant Sarah Franke Friday, September 30th - Sunday, October 9th, 2016 30-Sep Vail/Beaver Creek $11,500.00 $14,000 50.00%No Yes, but scaled back Existing (Year 4) 30 Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament + RECAP Vail Valley Soccer Club Kerri Thelen October 1-2, 2016 1-Oct Vail Valley Fields $15,000.00 $5,000 8.00%Yes- see spreadsheet Yes Existing (Year 3) Avon donates fields, painting, set-up and practice fields. $2000.Town of Eagle donated $5000 to have two fields in 2015. Have not submitted 2016 grant proposal yet. Program Sponsorship $8,000 31 Vail's Top Shelf Harvest + RECAP Eagle Valley Events, Inc.Laurie Asmussen 1-Oct-16 1-Oct Arrabelle at Vail Square $20,000.00 $20,000 41.00%Yes- see spreadsheet No Existing (Year 3) 32 Vail Snow Daze Highline Missy Johnson December 9 - 11, 2016 9-Dec Mountain Plaza, Solaris Plaza/Meadown Drive $45,000.00 $40,000 11.00%No No Existing (Year 10) 33 Vail Holidaze Ren Productions Angela Mueller Dec 16-18, 2016 16-Dec Vail Village $24,000.00 $36,000 35.00%Yes- see spreadsheet No Existing Request does not include $26k additional for fireworks (In 2015 fireworks = $XXk) 34 Resurrection Fighting Alliance Alliance Media Group, LLC.Sven Bean TBD TBD Dobson Arena, Lionshead Mall $27,000.00 $0 25.00%Yes- see spreadsheet No New If event is held at Dobson Arena, then NO. At LH Mall we would need extra security. TOTAL CSE Funds Requested:$1,336,300.00 $818,000 CSE Funds Remaining:-$507,300.00 2016 RFP List and Scorecard Working Doc 10.01 11/3/2015 Page 4 of 4 Event:Producing Entity:Contact Name 2016 Dates:2016 Start Date:Proposed Location:2016 Funds Requested: 2015 Funds Allocated Request as % of Total Budget 2016 In-kind Support Requested from Town of Vail Will the Event Occur w/o CSE $ New or Existing Event:NOTES: EDUCATION & ENRICHMENT EVENTS Funding Available:$150,000.00 Contact Name 2016 Dates:2016 Start Date:Proposed Location:2016 Funds Requested: 2015 Funds Allocated: Request as % of Total Budget 2016 In-kind Support Requested Will the Event Occur without CSE Funding? New or Existing Event: 1 Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Eagle River Youth Coalition Mikayla Curtis summer 2016, early October 2016 Summer 2016 Donovan Pavilion $1,000.00 $0 Yes- see spreadsheet Yes New 2 Global Solutions Forum Students Shoulder-to- Shoulder: The International School of Global Citizenship Robert A Bandoni October 20 – 23, 2016 20-Oct Vail Mountain School and The Antlers of Vail $25,000.00 $0 50.00%No Yes Existing (Year 4) 3 Mountain Fit Women’s Wellness Weekend Peak Wellness Retreat Gaby Milhoan August 19-20, 2016 19-Aug Town of Vail hotels, restaurants, Vail Resorts $15,000.00 $15,000 30.00%Form not submitted No Existing (Year 3) 4 Vertical Express Can Do Multiple Sclerosis Morgan Landers 2/27/2016 27-Feb Vail Village, Vail Mountain $5,000.00 $1,000 9.00%No Yes Existing (Year ) 5 Starting Hearts: All You Need Is Heart Event Starting Hearts Alan Himelfarb 2/8/2016 8-Feb Donovan Pavilion $20,000.00 $6,000 34.00%Yes- see spreadsheet Yes Existing (Year 5) 6 Mountains of Hope Vail Veterans Program Cheryl Jensen January 24-28, 2016 and March 6-11, 2016 24-Jan Vail Village, Vail Mountain $20,000.00 $13,800 5.10%No Yes Existing (Year 13) 7 Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens Liz Campbell January 1 - December 31, 2016 1-Jan Betty Ford Alpine Gardens $20,000.00 $0 22.90%No Yes Existing (Year ?) 8 Vail Centre Vail Centre (Vail Leadership Institute in 2015)Ross Iverson 2016 1-Jan Grandview Room, Donovan Pavilion $125,000.00 $21,000 10.00%Yes- see spreadsheet Yes, but at 50% scale New Two events: VT 34% and HKCS 4% 9 Vail Symposium Winter 2016 Vail Symposium Tracey Flower December 2015-April 2016 1-Jan The Donovan Pavilion, The Grand View, The Antlers at Vail, The Arrabelle at Vail Square, The Town of Vail Public Library, The Sonnenalp and Vail Mountain School $45,000.00 $35,000 33.00%Yes- see spreadsheet Yes, but scaled back Existing (Year 45) Total E & E Funds Requested: $276,000.00 $91,800.00 E & E Funds Remaining:-$126,000.00