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HomeMy WebLinkAboutOverall List of IN KIND requests_11-03-2015IN KIND REQUESTS - 2016 Special Events Overall List of IN KIND requests_10-26-2015 11/3/2015 Page 1 of 6 Event:2016 In-kind Support Requested TOV Services Requested/Facility Requested 2016 Date(s) TOV Department or Description of proposed use Approved Denied Estimated Value Taste of Vail Yes- see spreadsheet Taste of Vail Work with Walking Mountains to ensure all compostable items are brought to correct disposal location March 30th and 31st Public works Taste of Vail Police: Patrol event to ensure all goes smoothly March 30th and 31st Public works Taste of Vail Barricades for entrances to all exits March 30th and 31st Public works Taste of Vail Sandwich boards: brought to front of Parking Garage- to use to instruct people with calendar of events March 30th and 31st Public works Vail Film Festival Yes- see spreadsheet Vail Film Festival 10 Daily Parking Passes 3/31-4/3 for VFF Staff Vail Film Festival More frequent bus service b/w Vail Village, Lionshead, and Cascade Village 3/31-4/3 Transportation Pink Vail Yes- see spreadsheet Pink Vail Waive the fee for hanging all Pink Vail banners within TOV; ie roundabouts & village banners Mar-16 Vail Whitewater Series Yes- see spreadsheet Vail Whitewater Series Use of International Bridge and 4- 6 adjacent parking spots 5/10, 5/17, 5/24, 5/31, 6/7 Event registration, timing, sponsor tents and staff/sponsor parking Starting Hearts: Inaugural Fitness Challenge Yes- see spreadsheet Starting Hearts: Inaugural Fitness Challenge Donovan Paviliion Early June Starting Hearts Fitness Challenge Kick Off Event Starting Hearts: Inaugural Fitness Challenge Donovan Paviliion Early July Starting Hearts Fitness Challenge Awards Ceremony Event GoPro Mountain Games Yes- see spreadsheet GoPro Mountain Games Donovan Pavilion 6/12/2016 Volunteer Party GoPro Mountain Games Police Support - Liquor boundary, road safety 6/9/16 - 6/12/16 Police IN KIND REQUESTS - 2016 Special Events Overall List of IN KIND requests_10-26-2015 11/3/2015 Page 2 of 6 Event:2016 In-kind Support Requested TOV Services Requested/Facility Requested 2016 Date(s) TOV Department or Description of proposed use Approved Denied Estimated Value GoPro Mountain Games Waste Services - materials, removal labor, education, management 6/9/16 - 6/12/16 Public Works GoPro Mountain Games Transportation - Bus reroute and Vail Rd intersection management 6/9/16 - 6/12/16 Transportation GoPro Mountain Games Sandbag Distribution & Removal 6/9/16 - 6/12/16 Public Works GoPro Mountain Games Water and Power usage 6/9/16 - 6/12/16 Public Works Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Yes- see spreadsheet Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Meadow Drive Closed for buses, using the Market route on Sundays June 19- Oct 2 Bus Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Walking Mountains coverage to ensure we are 89% compostable in 2016- Sustain ability campaign June 19- Oct 2 Eco Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Public Works walking the streets to help with keeping streets clean June 19- Oct 2 Public Works Vail Arts Festival Yes- see spreadsheet Vail Arts Festival Police services for event load-in and load-out 6/23/16 6/26/16 Police Vail Arts Festival Barricade and A-frame delivery to Lionshead Mall; remove bollard from Arrabelle 6/23/16 Public Works Vail Arts Festival Approve Festival map/site walk- through during set up 6/23/16 Fire & Emergency Services Vail Arts Festival General removal of trash during Festival 6/24/16 6/26/16 Public Works Vail Arts Festival Vendor licensing and sales tax reporting assistance with deadline 6/16/2016 Sales tax administration Vail Lacrosse Shootout Yes- see spreadsheet Vail Lacrosse Shootout Ford West Parking Lot 6/25/16-7/3/16 Use of reserved parking spots for tournament participants including trouanemtn staff, coaches, officials, VIP. (Note: In 2015 we paid $500 and provided the Town of Vail with online broadcast spots in exchange for use of the Ford West Parking Lot for reserved parking.) Vail America Days Yes- see spreadsheet IN KIND REQUESTS - 2016 Special Events Overall List of IN KIND requests_10-26-2015 11/3/2015 Page 3 of 6 Event:2016 In-kind Support Requested TOV Services Requested/Facility Requested 2016 Date(s) TOV Department or Description of proposed use Approved Denied Estimated Value Vail America Days Banner Fee (roundabouts, town banners)7/4/2016 Economic Development Vail America Days Barricade Rentals 7/4/2016 Public Works Vail America Days Police/CEO - On Duty - Extra Duty 7/4/2016 TOV Police Vail America Days Special Event Permit Fee 5/1/2016 Town Clerk Vail America Days Amplified Sound Permit Fee 5/1/2016 Town Clerk Colorado Cup 2016 - Bundesliga Yes- see spreadsheet Colorado Cup 2016 - Bundesliga Eagle Vail Field, Ford Field, Vail Athletic Field 7/16 - 7/24 Soccer training and camp Colorado Cup 2016 - Bundesliga Vail Mountain School Field 7/16 - 7/24 Soccer training and camp Kick It 3v3 National Soccer Championship Yes- see spreadsheet Kick It 3v3 National Soccer Championship Ford Fields, Vail Athletic Field July 28-31 Vail Kids Adventure Games Yes- see spreadsheet Vail Kids Adventure Games Barrier Fencing August 10-14 Expo at Solaris as well as Mountain Plaza to help alleviate safety concern/crowd control issues Vail Kids Adventure Games Turn off Fountains during and after the Mud run August 13, 4.30 - 7 pm To alleviate people trying to rinse off after the mud run in the fountains in Vail Village Vail Kids Adventure Games Flagger at the crossroads of Sonnenalp and First Bank during the bus reroute hours Aug. 12-13 from 10.30 am - 6 pm Police/Code Enforcement Vail Kids Adventure Games Bus reroute during expo hours to eliviate safety concern on Meadow Drive August 12-13 from 10.30 am - 6 pm Vail Transportation Vail Kids Adventure Games Installation of Banners on the Main Vail Roundabouts 1-Aug Facilities/Maintenance Vail Oktoberfest Yes- see spreadsheet IN KIND REQUESTS - 2016 Special Events Overall List of IN KIND requests_10-26-2015 11/3/2015 Page 4 of 6 Event:2016 In-kind Support Requested TOV Services Requested/Facility Requested 2016 Date(s) TOV Department or Description of proposed use Approved Denied Estimated Value Vail Oktoberfest Banner Fee Jul-16 Economic Development Vail Oktoberfest Barricade Rentals 9/8-9/11 & 9/15- 9/19 Economic Development Vail Automotive Classic/Vail Village Car Show & Evening Social Yes- see spreadsheet Vail Automotive Classic/Vail Village Car Show & Evening Social Ford Park/Ford Amphitheatre lobby/tent area 9/10/2016 Vail Automotive Classic/Vail Village Car Show & Evening Social OR Meadow Drive (if they do farm to table idea)9/10/2016 Vail Automotive Classic/Vail Village Car Show & Evening Social 10-15 Zero Waste Stations to be used at the Wheels and Wings Event 9/10/2016 36th FIPS Mouche World Fly Fishing Championship Yes- see spreadsheet 36th FIPS Mouche World Fly Fishing Championship TOV bicycle policeman to lead parade from Evergreen to Marriott (same as 2015)9/11/2016 Safe passage for pedestrian parade along creek and Lionshead 36th FIPS Mouche World Fly Fishing Championship TOV branded page advertising promoting world championship event any event awareness Colorado Grand Yes- see spreadsheet Colorado Grand Lionshead Village 9/18-9/19 Finish Line and Concours Colorado Grand Banner displayed over entrance to LH 9/13-9/19 Colorado Grand Bollards removed/lowered in LH Village 9/18-9/19 Colorado Grand Buses not stopping on LH Village during finish line 9/18 - 3-5:30pm Colorado Grand Buses no stopping on LH Viillage side during Concours 9/19 - 7:30am to 1:00pm Outlier Offroad Festival NEED RECAP Yes- see spreadsheet Outlier Offroad Festival strategic use of sidewalk areas immediately adjacent to Gondola One and Eagle Bahn (chairs 1 and 19)Sep 29-Oct 2 Expo vendor placement IN KIND REQUESTS - 2016 Special Events Overall List of IN KIND requests_10-26-2015 11/3/2015 Page 5 of 6 Event:2016 In-kind Support Requested TOV Services Requested/Facility Requested 2016 Date(s) TOV Department or Description of proposed use Approved Denied Estimated Value Outlier Offroad Festival Barricade & A-frames Sep 29-Oct 2 Public works Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament Yes- see spreadsheet Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament Donovan Park and Big Horn Park Oct. 1-2, 2016 Soccer Tournament Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament Vail Athletic Field Oct. 1-2, 2016 Soccer Tournament Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament Ford Park (2 fields)Oct. 1-2, 2016 Soccer Tournament Vail's Top Shelf Harvest Yes- see spreadsheet Top Shelf Harvest Police services for event 10/1/2016 Police Top Shelf Harvest Barricade and A-frame delivery to Lionshead Mall; remove bollard from Arrabelle driveway 9/30-10/1/16 Public Works Top Shelf Harvest Approve Festival map/site walk- through during set up 9/23/2016 Fire & Emergency Services Top Shelf Harvest General removal of trash during Festival 10/1/2016 Public Works Vail Holidaze Yes- see spreadsheet Vail Holidaze Lights for Walk around 18-Dec Public works Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Yes- see spreadsheet Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Donovan Pavilion 1st or 2nd Thursday in October 2016 Annual fundraising event for the Eagle River Youth Coalition that includes food tastings, youth & parent awards, live music & silent auction. Starting Hearts: All You Need Is Heart Event Yes- see spreadsheet Starting Hearts: All You Need Is Heart Event Donovan Pavilion one day, week of Feb. 8th Venue for All You Need Is Heart Event Vail Centre Yes- see spreadsheet IN KIND REQUESTS - 2016 Special Events Overall List of IN KIND requests_10-26-2015 11/3/2015 Page 6 of 6 Event:2016 In-kind Support Requested TOV Services Requested/Facility Requested 2016 Date(s) TOV Department or Description of proposed use Approved Denied Estimated Value Vail Centre Grandview Room (20 uses)TBD Fellowship Training & Education Vail Centre Donovan Pavilion (4 uses)TBD Attraction of Destination Learning Conferences, and breakout sessions for Film Series Vail Symposium Winter 2016 Yes- see spreadsheet Vail Symposium Winter 2016 The Donovan Pavilion 10 days(specific dates TBD) Use includes educational programs-lectures, panel discussions & workshops-throughout the year. These programs are almost always in the evening, typically from 5:30-8:00 p.m. Vail Symposium Winter 2016 The Grand View 10 days(specific dates TBD) Use includes educational programs-lectures, panel discussions & workshops-throughout the year. These programs are almost always in the evening, typically from 5:30-8:00 p.m. Events not requiring in-kind: Vail Beaver Creek Restaurant Week No Vail Summer Bluegrass Series No Vail Family Fun Fest No Lionshead Mountainside Event No Gourmet on Gore + RECAP No King of the Mountain Volleyball No Big Beers, Belgians & Barleywines Festival Form not submitted CarniVail No U16 Rocky/Central Junior Championships Form not submitted Spring Back to Vail No Vail Snow Daze Yes- see spreadsheet Vail Summer Art Workshop No Global Solutions Forum No Mountains of Hope No Mountain Fit Women’s Wellness Weekend Form not submitted Vertical Express No Nurture/Explore/Discover at the Garden No Resurrection Fighting Alliance Yes- see spreadsheet