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Home My WebLink About2.c. 2015 Allocations-Accounting Worksheet rvsd 01.29.161/29/2016 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 1/29/2016 1 2015 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS CSE Special Event Funds = $806,000 Fireworks funding: $50,000 CSE Admin Budget: $73,036 Tier IV Funds: $91,800 CSE TOTAL BUDGET: $1,020,836 Event:Producing Entity:Proposed Location:2015 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: RRC Survey? NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade $9,500 COMPLETE 3/4 $ 9,500.00 $ - X 79 1,600 348,909.00$ 37.00$ 89%73% Pink Vail Vail Valley Medical Center Arrabelle, Lionshead Base, Vail Mtn $5,000 5,000.00$ COMPLETE 5/6 $ 5,000.00 $ - X 92 2,430 Vail Film Festival Colorado Film Festival: $84,500 sponsorship confirmed 1/13/2015 Hotels & screening venues $50,000 16,666.67$ 16,666.00$ 16,667.33$ COMPLETE 5/29 $ 50,000.00 $ - rcvd.48 6,800 1,587,584.79$ 31.69$ 54%232.00$ 69%380.00$ 52% Taste of Vail Angela Mueller Vail Mountain, Gore Creek Dr, Meadow Dr., LH, Marriott, and restaurants/lodging $35,000 11,666.67$ 11,666.67$ 11,666.67$ COMPLETE 6/10 $ 35,000.01 $ (0.01)rcvd.56 5,100 958,989.32$ 27.40$ 40%188.00$ 48%183.00$ 72% Spring Back to Vail Highline Vail Village & Lionshead Mountain base areas, Ford Park & potentially Vail Village $40,000 13,333.33$ 13,333.33$ 13,333.34$ COMPLETE 7/10 $ 40,000.00 $ - rcvd.73 10,800 1,825,302.87$ 45.63$ 66%169.00$ 60%328.00$ 51% Vail Whitewater Race Series transferred from Alpine Quest Sports to Vail Recreation District 02/04/2015 Vail Village Covered & International Bridges $5,000 5,000.00$ COMPLETE 7/1 $ 5,000.00 $ - X 933 Vail Valor Races; Valor Running & Fitness Expo Speckled Hound Consulting Tentative: Manor Vail, Solaris, Vail Mountain Lodge, Mountain House; Golden Peak/Larkspur (dog). Based on Feast! Vail venues $10,000 10,000.00$ recap by email- not received 10/28 $ 10,000.00 $ - X Go Pro Mountain Games Vail Valley Foundation International Bridge, Checkpoint Charlie, Golden Peak, Mountain Plaza $85,000 28,333.33$ 28,333.34$ $ 28,333.34 COMPLETE 01/15/2016 $ 85,000.01 $ (0.01)rcvd.68 46,000 5,459,029.42$ 64.22$ 60%119.00$ 58%219.00$ 61% King of the Mountain Volleyball Leon Fell Vail Athletic Field, Eagle-Vail Soccer/Softball fields $15,000 5,000.00$ 5,000.00$ 5,000.00$ COMPLETE 8/7 $ 15,000.00 $ - rcvd.24 4,000 446,039.18$ 29.74$ 81%112.00$ 85%244.00$ 90% Vail Family Fun Fest (formerly Vail Kids Adventure Club)Blue Creek Productions Lionshead Mall/Vail Square at Arrabelle $20,000 6,666.67$ 6,667.00$ 6,666.33$ COMPLETE 10/23 $ 20,000.00 $ - rcvd.62 4,000 791,012.82$ 39.55$ 82%198.00$ 70%272.00$ 44% Vail Farmers Market and Art Show Meadow Drive Partnership/Vail Farmers’ Market Meadow Drive: Vail Road to Covered Bridge; West side of Willow Bridge Road $35,000 11,666.67$ 11,666.67$ 11,666.67$ COMPLETE 12/18 $ 35,000.01 $ (0.01)rcvd.69 79,000 13,874,665.36$ 396.42$ 66%176.00$ 61%252.00$ 46% Vail Lacrosse Shootout , & Colorado corporation d/b/a International Lacrosse Promotions Vail Athletic Field, Vail Mtn School, Donovan Park $15,000 5,000.00$ 5,000.00$ 5,000.00$ COMPLETE 11/6 $ 15,000.00 $ - rcvd.89 11,000 2,509,275.25$ 167.29$ 94%228.00$ 89%268.00$ 32% Vail Arts Festival Eagle Valley Events Inc Lionshead Mall; Arrabelle at Vail Square and Gondola Ski Yard $10,000 $ 10,000.00 COMPLETE 9/2 $ 10,000.00 $ - X 45 15,714 961,000.00$ 96.10$ 76%193.00$ 41% Vail Summer Bluegrass Concert Series Lakeside Stride: Ariel Rosemberg Lionshead : Vail Square @ Arrabelle $50,000 16,666.67$ 16,666.66$ 16,666.66$ COMPLETE 10/19 $ 49,999.99 $ 0.01 rcvd.76 1,900 38,537.98$ 0.77$ 59%21.00$ 69%254.00$ 39% Vail America Days™ Highline (allocation finalized 2/4/2015)Vail Village and Lionshead $65,000 21,666.67$ 21,666.67$ 21,666.66$ COMPLETE 9/10 $ 65,000.00 $ - X 20,000 Kick It 3v3 Soccer National Championship- invoice #3 submtd. 10/6 North American Sports Group Ford Park Fields $55,000 18,333.33$ 18,333.33$ 18,333.34$ COMPLETE 10/19 $ 55,000.00 $ - rcvd.6 11,400 1,803,804.81$ 32.80$ 97%158.00$ 89% $ 266.00 82% Vail Kids Adventure Games , / and Billy Mattison w/Vail Recreation District Mtn Plaza, Vail Mtn, Vail Village, Golden Peak, Ford Park, Solaris Plaza, Lionshead $44,500 $ 14,833.33 $ 14,833.34 14,833.34$ COMPLETE 10/19 $ 44,500.01 $ (0.01)rcvd.84 2,700 618,102.86$ 13.89$ 53%229.00$ 46%221.00$ 71% The America Cup Fly Fishing Tournament: 14th FIPS Mouche World Youth Fly Fishing Championships John Knight Vail casting competition. Vail lodging. Vail party. Event on county rivers $15,000 5,000.00$ 5,000.00$ 5,000.00$ COMPLETE 10/19 $ 15,000.00 $ - rcvd.70 600 196,066.43$ 13.07$ 74%307.00$ 74%48.00$ 57% Gourmet on Gore Highline Vail Village $45,000 15,000.00$ 15,000.00$ 15,000.00$ COMPLETE 12/04 $ 45,000.00 $ - rcvd.79 9,000 2,002,966.47$ 44.51$ 67%223.00$ 69%273.00$ 56% Vail Oktoberfest™Highline Vail Village & Lionshead $45,000 15,000.00$ 15,000.00$ 15,000.00$ COMPLETE 11/13 $ 45,000.00 $ - rcvd.55 9,300 1,444,713.82$ 32.10$ 44%155.00$ 78%263.00$ 82% Vail Automotive Classic Vail Valley Concours/Doug Landin Gore Creek Drive, Bridge Street, Mtn Plaza $2,000 2,000.00$ COMPLETE 11/4 $ 2,000.00 $ - X 6,500 27,250.00$ 13.75$ Colorado Grand + LHMA Enhancements Tom Horan/Angie Getchel w/LHMA Lionshead Mall, Vail Square at Arrabelle $10,000 10,000.00$ COMPLETE 11/4 $ 10,000.00 $ - X 300 170,000.00$ 17.00$ 100%560.00$ 100% Vail-Beaver Creek Restaurant Week *original allocation $14,000. Total invoiced $13,375- per equal split w/Beaver Creek Group 970 Vail Restaurants and Lodges $13,375 4,666.67$ 4,666.67$ 4,041.66$ COMPLETE 11/20 $ 13,375.00 $ - rcvd.34 19,300 1,748,360.71$ 124.88$ 27%91.00$ 59%202.00$ 79% Vail Outlier MTB Festival:The Greenspeed Project, Inc.Vail Village, Vail Mountain and Lionshead $25,000 8,333.33$ 8,333.33$ 8,333.33$ COMPLETE 11/13 $ 24,999.99 $ 0.01 rcvd.46 1,400 343,608.65$ 13.74$ 48%254.00$ 59%170.00$ 92% Top Shelf Harvest* recap data from producer source - RRC data pending Eagle Valley Events Inc Arrabelle at Vail Square and Lionshead Mall $20,000 6,666.67$ 6,666.66$ 6,666.67$ COMPLETE 11/20 $ 20,000.00 $ - pending 36 350 47,531.00$ 2.38$ 68%100%237.00$ 82% Vail Valley Cup: Cindy Eskwith Memorial Soccer Tournament Vail Valley Soccer Club Various fields throughout Eagle County $5,000 5,000.00$ COMPLETE 11/4 $ 5,000.00 $ - X 7000 (132 teams)553,850.00$ 110.00$ Vail Snow Daze Highline Solaris, Vail Village, Vail Mtn and Lionshead $40,000 13,333.00$ 13,333.33$ submitted # 3 1/06/16- HOLD FOR RECAP 03/02/16 $ 26,666.33 $ 13,333.67 Vail HoliDaze- Approved by CSE on 3/4/2015 Ren Productions (Angela Mueller)Vail Village and Lionshead $36,000 12,000.00$ 12,000.00$ 12,000.00$ CHECK W/Mtg.Materials RECAP 02/03/16 $ 36,000.00 $ - X Fireworks funding -designated by Council TOV $32,000 America Days/ $18,000 NYE approved by CSE 5/6/2015 $50,000 32,000.00$ 18,000.00$ CHECK W/Mtg.Materials RECAP 02/03/16 $ 50,000.00 $ - X NA TOTAL:TOTAL AVG AVG AVG AVG AVG AVG TOTAL:$855,375 842,041.35$ 13,333.65$ 270,127 37,756,600.74$ 61.54$ 67%201.18$ 71%237.39$ 63% MED MED MED MED MED MED MED MED MED CSE Special Event Funds Remaining:$625 $13,333.65 65 5,800 875,001.07$ 32.45$ 67%188.00$ 69%248.00$ 61% SURVEY AND RECAP DATA SUMMARIZED 1/29/2016 CSE/TOV/VLMDAC Special Event Funding 2015 Allocations-Accounting Worksheet 1/29/2016 2 Event:Producing Entity:Proposed Location:2015 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out:Amount Still Owed: RRC Survey? NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Event:Producing Entity:Proposed Location:2015 Funding Allocated Contract Status Total Paid Out:Amount Still Owed: RRC Survey? NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Starting Hearts Lynn Blake/Starting hearts Various $6,000 6,000.00$ COMPLETE 4/1 $ 6,000.00 $ - X Vail Veteran's Program Vail Veteran's Program Various $13,800 4,600.00$ 9,200.00$ COMPLETE 4/10 $ 13,800.00 $ - X Vail Symposium Vail Symposium Various- Vail Programming only $35,000 11,666.67$ 11,666.67$ 11,666.66$ COMPLETE 5/26 $ 35,000.00 $ - rcvd.56 1,500 48,566.44$ 1.39$ 9%32.00$ 38%90% Applied Leadership Series* additional info pending from the Oct. session Vail Leadership Institute Various $15,000 5,000.00$ 5,000.00$ 5,000.00$ COMPLETE 9/10 $ 15,000.00 $ - mixed- final pending 428 5% Peak Wellness Retreat: Women's Weekend and 2 Comp-fit events Peak Wellness Retreat Various $15,000 5,000.00$ 5,000.00$ 5,000.00$ COMPLETE 10/19 15,000.00$ $ - rcvd.90 200 7,846.43$ 4.72$ 38%344.00$ 72%192.00$ 81% Vail Leadership Institute: Torch Awards Vail Leadership Institute Torch Awards: Lodge at Vail- Vail Leadership Institute/Vail Center. Mid- year Allocation $6,000 6,000.00$ RECAP SCHED 02/03/16 6,000.00$ $ - X Vertical Express Can Do MS Vail Mountain $1,000 1,000.00$ COMPLETE 4/1 1,000.00$ $ - X 146 86% TOTAL TIER IV CATEGORY:$91,800 91,800.00$ -$ NA TOTAL:TOTAL AVG AVG AVG AVG AVG AVG Tier IV Funds Remaining:$0 2,274 56,412.87$ 3.06$ 17.33%188.00$ 55%192.00$ 86% MED MED MED MED MED MED MED MED MED 73 314 28,206.44$ 3.06$ 9%188 55%192 86% $73,036 $$$ Paid out:Remainder: CSE/VLMD Event Liaison* (remainder of budget to be applied to TOV salary for 2015)Laura Waniuk $20,000 as of 10/1/2015- transition from Contract to 32 hour TOV employee $ 14,999.94 $ 5,000.06 Intercept/Attendance Surveys RRC $49,900 Final Invoiced 01/22 $ 49,900.00 $ - $3,761 added $625 returned from V-BC Rest. Week allocation as of 01/19/2016 $ 3,385.22 $ 375.78 Administrative Budget Remaining: $73,661 $ 68,285.16 $ 5,375.84 Cash Sponsorships:In-kind Request:Cash Contributions: Contract Status NPS Attendance Estimate Total Direct Econ Impact Payback ratio Overnight Visitor % Direct econ Impact per attendee-day % Staying in Paid Lodging Avg. ADR In-State Visitation % Bravo! Vail Bravo! Vail $173,400 $57,800.00 $57,800.00 $57,800.00 COMPLETE 10/19 $ 173,400.00 $ - rcvd.92 52,300 5,147,376.74$ 29.68$ 36%98.00$ 50%228.00$ 62% National Repertory Orchestra* add contact info to list National Repertory Orchestra $1,000 $1,000.00 as of 2/13 $ 1,000.00 $ - X Vail Jazz Festival**Vail Jazz Foundation $72,000 24,000.00$ 24,000.00$ 24,000.00$ COMPLETE 10/19 $ 72,000.00 $ - rcvd.87 2,900 665,074.01$ 9.24$ 70%229.00$ 86%206.00$ 47% Vail International Dance Festival Vail Valley Foundation $46,000 $15,333.33 15,333.33$ 15,333.34$ COMPLETE 10/19 $ 46,000.00 $ - rcvd.85 13,800 1,792,589.08$ 38.97$ 59%130.00$ 61%192.00$ 62% Hot Summer Nights Vail Valley Foundation Police $27,500 18,333.32$ 9,166.68$ COMPLETE 10/19 $ 27,500.00 $ - rcvd.77 19,837 822,069.89$ 29.89$ 29%41.00$ 58%233.00$ 82% Burton US Open Highline Use of soccer field parking lot $400,000 266,666.66$ 133,333.33$ COMPLETE 5/26 $ 399,999.99 $ 0.01 rcvd.58 21,500 3,081,167.56$ 7.70$ 51%143.00$ 62%436.00$ 44% GoPro Mountain Games Vail Valley Foundation Police, PW, Shuttle Bus $ - $ - Vail Farmers' Market Meadow Drive Partnership PW Support $ - $ - 2015 Alpine World Ski Championships*Vail Valley Foundation $250,000 250,000.00$ less TOV in-kind COMPLETE 4/24 $ 250,000.00 $ - 87 141,786 2015 Nation's Event Vail Valley Foundation $375,000 375,000.00$ less TOV in-kind COMPLETE 4/24 $ 375,000.00 $ - $1,344,900 $ 1,344,899.99 $ 0.01 NA TOTAL:TOTAL AVG AVG AVG AVG AVG AVG 252,123 11,508,277.28$ 23.10$ 49%128.20$ 63%259.00$ 59% MED MED MED MED MED MED MED MED MED 86 20,669 1,792,589.08$ 29.68$ 51%130.00$ 61%228.00$ 62% TOTAL ATTENDEES TOTAL ECON IMPACT: CSE/VLMD Event Liaison Laura Waniuk $20,000 524,524 49,321,290.89$ $20,000$2,292,075 SUMMARY OF EVENT ROI INFORMATION: Attendance/Econ Impact 2015 Vail Local Marketing District Special Event Funding TOTAL VLMD CONTRIBUTIONS:TOTAL TOWN OF VAIL SPECIAL EVENT FUNDING: Funds Paid Out: TOTAL COUNCIL CONTRIBUTIONS: 2015 TIER IV Funding: Life Long Learning Tier IV Funds Available: $91,800 Funds Paid Out 2015 CSE Administrative Budget: $73,036 Meetings and other Miscellaneous Expenses 2015 Council Contributions