HomeMy WebLinkAbout7. 2016 Allocations- Accounting Workbook rvsd 01.29Event:Producing Entity:Proposed Location:2016 Dates: 2016 Funding
Allocated Contract Status Total Paid Out Amount Still Owed RRC
Survey NPS Attendance
Estimate
Total Direct Econ
Impact
Payback
Ratio
Overnight
Visitor %
Direct Econ Impact
per attendee dat
% Staying in
Paid Lodging Avg. ADR In-state
visitation %
Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade Resort, Atwater, Terra Bistro, January 7 – 9, 2016 $10,000.00 submitted 01/28 $0.00 $10,000.00 Post Event
CarniVail Highline Vail Village, Eagle's Nest
February 7 - 9, 2016* OR
February 6 - 9, 2016 $20,000.00 submitted #1 01/28 $0.00 $20,000.00 Intercept
U16 Rocky/Central Junior Championships
Ski and Snowboard Club
Vail Golden Peak Mar 11-17, 2016 $2,500.00 submitted 01/28 $0.00 $2,500.00 No
Taste of Vail Taste of Vail
Vail Village, Lionshead, Gore Creek, Willow Bridge
Rd., Four Seasons March 30- April 2 $30,000.00 submitted #1 01/28 $0.00 $30,000.00 Intercept
Pink Vail Vail Valley Medical Center Vail Mountain 4/2/2016 $10,000.00 submitted 01/28 $0.00 $10,000.00 Post Event
Vail Film Festival Colorado Film Institute Cascade, Marriott, VMS April 7-10 $45,000.00 submitted #1 01/28 $0.00 $45,000.00
Post Event +
Intercept
Spring Back to Vail Highline Golden Peak, Vail Village 4/10/2016 $25,000.00 submitted #1 01/28 $0.00 $25,000.00 Intercept
Vail Whitewater Series Vail Recreation District Whitewater Park
Tuesdays,
May 10- June 7 $6,000.00 submitted 01/28 $0.00 $6,000.00 No
GoPro Mountain Games Vail Valley Foundation
Golden Peak, Vail Vallage, Mountain Plaza, and
Homestake Creek in Red Cliff June 9 - 12, 2016 $85,000.00 submitted #1 01/28 $0.00 $85,000.00 Intercept
King of the Mountain Volleyball
King of the Mountain
Volleyball Vail Valley Fields June 17-19, 2016 $15,000.00 submitted #1 01/28 $0.00 $15,000.00 Post Event
Vail Farmers' Market & Art Show/Vail Farmers'
Market Farm to table Series
Vail Farmers' Market & Art
Show/Meadow Drive
Partnership Meadow Drive
June 19th- Oct 2 Sundays
and June 26, July 22 and
August 12 $35,000.00 submitted #1 01/28 $0.00 $35,000.00 Intercept
Vail Arts Festival Eagle Valley Events, Inc.Lionshead Mall, Arrabelle at Vail Square June 24-26, 2016 $10,000.00
att. Rcvd - no signed
agrmnt 1/29 $0.00 $10,000.00 Intercept
Vail Lacrosse Shootout
International Lacrosse
Promotions, Inc.Ford Park, Vail Athletic Field, VMS, Donovan Park June 25- July 3, 2016 $15,000.00 submitted #1 01/28 $0.00 $15,000.00 Post Event
Vail Family Fun Fest Blue Creek Productions, Inc Lionshead
June 25; July 2, 9I, 16, 23,
& 30; August 8 $20,000.00 submitted #1 01/28 $0.00 $20,000.00 Intercept
Vail Summer Bluegrass Series Lakeside Stride Arrabelle at Vail Square
Wednesdays, June 29-July
20 $50,000.00 submitted #1 01/28 $0.00 $50,000.00 Post Event
Vail America Days Highline Vail Village, Lionshead 7/4/2016 $65,000.00 submitted #1 01/28 $0.00 $65,000.00 No
Colorado Cup 2016 - Bundesliga JJRose Holdings Group LLC
Eagle Vail Field and Pavillion, Vail Mountain School
Field, Vail Athletic Field and Ford Field July 15th - July 25th 2016 $10,000.00 submitted 01/28 $0.00 $10,000.00
Post Event
+ Intercept
Kick It 3v3 National Soccer Championship
North American Sports
Group Ford Fields, Vail Valley Fields July 29-31, 2016 $40,000.00 submitted #1 01/28 $0.00 $40,000.00 Post Event
Vail Kids Adventure Games Kids Adventure Games, LLC Vail Village Aug 10-14, 2016 $40,000.00 submitted #1 01/28 $0.00 $40,000.00 Post Event
Gourmet on Gore Highline Gore Drive September 2 -5, 2016 $55,000.00 submitted #1 01/28 $0.00 $55,000.00 Intercept
Vail Oktoberfest Highline LH: Sept. 9-11/VV: Sept. 16-18
LH: Sept. 9-11/VV: Sept. 16-
18 $55,000.00 submitted #1 01/28 $0.00 $55,000.00 Intercept
Outlier Offroad Festival
Communications /
Greenspeed Project Gondola One, Lionshead Base September 9-11, 2016 $25,000.00 $0.00 $25,000.00 Post Event
Vail Automotive Classic/Vail Village Car Show &
Evening Social Vail Valley
Vail Village, Ford Park/Amphitheatre or Meadow
Drive September 10-11, 2016 $2,000.00 submitted 01/28 $0.00 $2,000.00 No
36th FIPS Mouche World Fly Fishing
Championship The America Cup, Inc.
Evergreen Lodge, Vail Marriott, Dillon Reservoir,
Sylvan Lake,Colorado River, Eagle River September 11-18, 2016 $50,000.00 submitted #1 01/28 $0.00 $50,000.00 Post Event
Colorado Grand CO Grand and LHMA Lionshead Mall Sept. 16-17, 2016 $10,000.00 submitted #1 01/28 $0.00 $10,000.00
Post Event +
Intercept
Vail Beaver Creek Restaurant Week GROUP970 Restaurant Vail/Beaver Creek
Friday, September 30th -
Sunday, October 9th, 2016 $11,500.00 submitted #1 01/28 $0.00 $11,500.00 Post Event
Vail Valley Cup: Cynthia Eskwith Memorial Cup Vail Valley Soccer Club Vail Valley Fields October 1-2, 2016 $7,500.00 submitted 01/28 $0.00 $7,500.00 No
Vail's Top Shelf Harvest Eagle Valley Events, Inc.Arrabelle at Vail Square 10/1/2016 $15,500.00 $0.00 $15,500.00 Post Event
Vail Snow Daze Highline Mountain Plaza, Solaris Plaza/Meadown Drive December 9 - 11, 2016 $40,000.00 submitted #1 01/28 $0.00 $40,000.00 Intercept
Vail Holidaze Ren Productions Vail Village Dec 16-18, 2016 $24,000.00 $0.00 $24,000.00 Intercept
TOTAL:$829,000.00 $0.00 $829,000.00
2016 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS
Contract Status and Payment Tracking Survey ResultsCultural, Recreation & Community Event Category Funding: $829,000
Event Name:Producing Entity:Proposed Location:2016 Dates: 2016 Funding
Allocated Contract Status Total Paid Out Amount Still Owed RRC
Survey NPS Attendance
Estimate
Total Direct Econ
Impact
Payback
Ratio
Overnight
Visitor %
Direct Econ Impact
per attendee dat
% Staying in
Paid Lodging Avg. ADR In-state
visitation %
Vail Centre
Vail Centre (Vail Leadership
Institute in 2015)Grandview Room, Donovan Pavilion 2016 $56,000.00 submitted #1 01/28 $0.00 $56,000.00 Post Event
Mountains of Hope Vail Veterans Program Vail Village, Vail Mountain
January 24-28, 2016 and
March 6-11, 2016 $18,000.00 submitted #1 01/28 $0.00 $18,000.00 Post Event
Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens Betty Ford Alpine Gardens
January 1 - December 31,
2016 $15,000.00 submitted #1 01/28 $0.00 $15,000.00 Post Event
Global Solutions Forum
Shoulder: The
International School of
Global Citizenship Vail Mountain School and The Antlers of Vail October 20 – 23, 2016 $15,000.00 submitted #1 01/28 $0.00 $15,000.00 Post Event
Vail Symposium Winter 2016 Vail Symposium
at Vail, The Arrabelle at Vail Square, The Town of
Vail Public Library, The Sonnenalp and Vail December 2015-April 2016 $35,000.00 $0.00 $35,000.00 Post Event
Valley Tastings: Food for Youth, and Healthy
Kids Colorado Survey Eagle River Youth Coalition Donovan Pavilion
summer 2016, early
October 2016 $1,000.00 submitted 01/28 $0.00 $1,000.00 No
Starting Hearts: All You Need Is Heart Event Starting Hearts Donovan Pavilion 2/8/2016 $6,000.00 submitted 01/28 $0.00 $6,000.00 No
Vertical Express Can Do Multiple Sclerosis Vail Village, Vail Mountain 2/27/2016 $4,000.00 submitted 01/28 $0.00 $4,000.00 No
TOTAL:$150,000.00 $0.00 $150,000.00
Fireworks - Vail America Days- $33,500
Holidaze - $18,000 $51,500.00 $0.00 $51,500.00
$51,500.00 $0.00 $51,500.00
Event Name:Producing Entity:2016 Dates: 2016 Funding
Allocated Contract Status Total Paid Out Amount Still Owed RRC
Survey NPS Attendance
Estimate
Total Direct Econ
Impact
Payback
Ratio
Overnight
Visitor %
Direct Econ Impact
per attendee dat
% Staying in
Paid Lodging Avg. ADR In-state
visitation %
Bravo! Vail Valley Music Festival Bravo!7/1-8/6 $256,100.00 submitted #1 01/28 $256,100.00 Intercept
Vail International Dance Festival Vail Valley Foundation 7/30-8/13 $47,380.00 submitted #1 01/28 $47,380.00 Intercept
Burton USO Highline 2/29-3/5 $400,000.00 as of 01/13 $266,666.66 $133,333.34 Intercept
Hot Summer Nights Vail Valley Foundation 6/14-7/26, 8/16 & 8/23 $28,325.00 submitted #1 01/28 $28,325.00 Intercept
Vail Jazz Festival Vail Jazz Foundation 6/26-9/5 $74,160.00 submitted #1 01/28 $74,160.00 Post Event
National Repertory Orchestra National Repertory O.?$1,030.00 submitted 01/28 $1,030.00 No
COUNCIL CONTRIBUTIONS TOTAL:$806,995.00 $266,666.66 $540,328.34
RRC Event Surveys ($52,000) for all events
funded > $10,000 + incentives for participation
($800)$52,800.00
Meeting & Miscellaneous Expenses $336.00 spent as of 01/31 $2,664.00
$55,464.00
$1,892,959.00
2016 TOV Council Funded Events: $806,995
2016 CSE Administrative Budget: $55,800
Administrative Budget Remaining
TOTAL Special Events Budget
Contract Status and Payment Tracking Survey Results
CSE Cultural, Recreation and Community Event Funds: $829,000
CSE Education and Enrichment Event Funds: $150,000
RRC Event Surveys + incentives: $52,800
Fireworks Funding: $51,500
CSE Admin Budget: $3,000
CSE TOTAL BUDGET: $1,086,300
Education & Enrichment (EE) Event Category Funding: $150,000
TOV Council Designated: Funding for Fireworks: $51,500
Fireworks Budget Remaining: