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Home My WebLink About1.b. 2016 Allocations- Accounting Workbook rvsd 06.28Event:Producing Entity:Proposed Location:2016 Dates: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade Resort, Atwater, Terra Bistro, January 7 – 9, 2016 $10,000.00 $10,000.00 COMPLETE 03/02 $10,000.00 $0.00 Post Event 87 3,200 1,076,772.95$ $107.68 86%$340.00 88%$342.00 82% CarniVail Highline Vail Village, Eagle's Nest February 7 - 9, 2016* OR February 6 - 9, 2016 $20,000.00 $6,666.67 $6,666.67 $6,666.66 COMPLETE 05/06 $20,000.00 $0.00 Intercept 8 3,500 196,503.08$ $9.83 58%$56.00 65%$435.00 35% U16 Rocky/Central Junior Championships Ski and Snowboard Club Vail Golden Peak Mar 11-17, 2016 $2,500.00 $2,500.00 COMPLETE 05/04 $2,500.00 $0.00 No 187 Taste of Vail Taste of Vail Vail Village, Lionshead, Gore Creek, Willow Bridge Rd., Four Seasons March 30- April 2 $30,000.00 $10,000.00 $10,000.00 $10,000.00 COMPLETE 06/02 $30,000.00 $0.00 Intercept 93 3,500 739,890.57$ $24.66 47%$209.00 54%$607.00 63% Pink Vail Vail Valley Medical Center Vail Mountain 4/2/2016 $10,000.00 $10,000.00 COMPLETE 05/04 $10,000.00 $0.00 Post Event 75 2,900 296,173.14$ $29.62 26%$101.00 43%$318.00 80% Vail Film Festival Colorado Film Institute Cascade, Marriott, VMS April 7-10 $45,000.00 $15,000.00 $15,000.00 $15,000.00 COMPLETE 05/04 $45,000.00 $0.00 Post Event + Intercept 47 4,800 1,372,699.65$ $30.50 65%$288.00 88%$239.00 48% Spring Back to Vail Highline Golden Peak, Vail Village 4/10/2016 $25,000.00 $8,333.33 $8,333.33 invoice in file pending recap recap sched 07/06 $16,666.66 $8,333.34 Intercept 72 7,000 669,716.16$ $5.36 51%$96.00 66%$333.00 69% Vail Whitewater Series Vail Recreation District Whitewater Park Tuesdays, May 10- June 7 $6,000.00 $6,000.00 recap sched 07/06 $6,000.00 $0.00 No GoPro Mountain Games Vail Valley Foundation Golden Peak, Vail Vallage, Mountain Plaza, and Homestake Creek in Red Cliff June 9 - 12, 2016 $85,000.00 $28,333.33 as of 02/05 $28,333.33 $56,666.67 Intercept King of the Mountain Volleyball King of the Mountain Volleyball Vail Valley Fields June 17-19, 2016 $15,000.00 $5,000.00 $5,000.00 recap sched 07/06?$10,000.00 $5,000.00 Post Event Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Vail Farmers' Market & Art Show/Meadow Drive Partnership Meadow Drive June 19th- Oct 2 Sundays and June 26, July 22 and August 12 $35,000.00 $11,666.67 as of 02/05 $11,666.67 $23,333.33 Intercept Vail Arts Festival Eagle Valley Events, Inc.Lionshead Mall, Arrabelle at Vail Square June 24-26, 2016 $10,000.00 $10,000.00 as of 02/05 $10,000.00 $0.00 Intercept Vail Lacrosse Shootout International Lacrosse Promotions, Inc.Ford Park, Vail Athletic Field, VMS, Donovan Park June 25- July 3, 2016 $15,000.00 $5,000.00 as of 02/05 $5,000.00 $10,000.00 Post Event Vail Family Fun Fest Blue Creek Productions, Inc Lionshead June 25; July 2, 9I, 16, 23, & 30; August 8 $20,000.00 $6,666.67 as of 02/05 $6,666.67 $13,333.33 Intercept Vail Summer Bluegrass Series Lakeside Stride Arrabelle at Vail Square Wednesdays, June 29-July 20 $50,000.00 $16,666.67 $16,666.66 as of 05/17 $33,333.33 $16,666.67 Post Event Vail America Days Highline Vail Village, Lionshead 7/4/2016 $65,000.00 $21,666.66 $21,666.66 as of 06/10 $43,333.32 $21,666.68 No Colorado Cup 2016 - Bundesliga JJRose Holdings Group LLC Eagle Vail Field and Pavillion, Vail Mountain School Field, Vail Athletic Field and Ford Field July 15th - July 25th 2016 $10,000.00 $10,000.00 as of 02/05 $10,000.00 $0.00 Post Event + Intercept Kick It 3v3 National Soccer Championship North American Sports Group Ford Fields, Vail Valley Fields July 29-31, 2016 $40,000.00 $13,333.33 as of 02/05 $13,333.33 $26,666.67 Post Event Vail Kids Adventure Games Kids Adventure Games, LLC Vail Village Aug 10-14, 2016 $40,000.00 $13,333.33 as of 02/05 $13,333.33 $26,666.67 Post Event Gourmet on Gore Highline Gore Drive September 2 -5, 2016 $55,000.00 $18,333.33 as of 02/05 $18,333.33 $36,666.67 Intercept Vail Oktoberfest Highline LH: Sept. 9-11/VV: Sept. 16-18 LH: Sept. 9-11/VV: Sept. 16-18 $55,000.00 $18,333.33 as of 02/05 $18,333.33 $36,666.67 Intercept Outlier Offroad Festival Greenspeed Project Gondola One, Lionshead Base September 9-11, 2016 $25,000.00 $8,333.33 as of 02/18 $8,333.33 $16,666.67 Post Event Vail Automotive Classic/Vail Village Car Show & Evening Social Vail Valley Vail Village, Ford Park/Amphitheatre or Meadow Drive September 10-11, 2016 $2,000.00 $2,000.00 as of 02/05 $2,000.00 $0.00 No 36th FIPS Mouche World Fly Fishing Championship The America Cup, Inc. Evergreen Lodge, Vail Marriott, Dillon Reservoir, Sylvan Lake,Colorado River, Eagle River September 11-18, 2016 $50,000.00 $16,666.67 as of 02/05 $16,666.67 $33,333.33 Post Event Colorado Grand CO Grand and LHMA Lionshead Mall Sept. 16-17, 2016 $10,000.00 as of 02/05 $10,000.00 $0.00 Post Event + Intercept Vail Beaver Creek Restaurant Week GROUP970 Restaurant Vail/Beaver Creek Friday, September 30th - Sunday, October 9th, 2016 $11,500.00 $3,833.33 as of 02/05 $3,833.33 $7,666.67 Post Event Vail Valley Cup: Cynthia Eskwith Memorial Cup Vail Valley Soccer Club Vail Valley Fields October 1-2, 2016 $7,500.00 $7,500.00 as of 02/05 $7,500.00 $0.00 No Vail's Top Shelf Harvest Eagle Valley Events, Inc.Arrabelle at Vail Square 10/1/2016 $15,500.00 $5,166.67 as of 02/05 $5,166.67 $10,333.33 Post Event Vail Snow Daze Highline Mountain Plaza, Solaris Plaza/Meadown Drive December 9 - 11, 2016 $40,000.00 $13,333.33 as of 02/05 $13,333.33 $26,666.67 Intercept Vail Holidaze Ren Productions Vail Village Dec 16-18, 2016 $24,000.00 $8,000.00 as of 02/12 $8,000.00 $16,000.00 Intercept TOTAL:$829,000.00 $436,666.63 $392,333.37 MEAN>>64 25,087 4,351,755.55$ $34.61 56%$181.67 67%379.00$ 63% MEDIAN>74 $27.14 55%$155.00 66%337.50$ 66% 2016 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS Contract Status and Payment Tracking Survey ResultsCultural, Recreation & Community Event Category Funding: $829,000 Event Name:Producing Entity:Proposed Location:2016 Dates: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Vail Centre Leadership Institute in 2015)Grandview Room, Donovan Pavilion 2016 $56,000.00 $18,666.67 $18,666.66 as of 03/04 $37,333.33 $18,666.67 Post Event Mountains of Hope Vail Veterans Program Vail Village, Vail Mountain January 24-28, 2016 and March 6-11, 2016 $18,000.00 $6,000.00 $6,000.00 $6,000.00 COMPLETE 06/02 $18,000.00 $0.00 Post Event 81 700 160,671.00$ $8.93 100%230.00$ 100%0% Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens Betty Ford Alpine Gardens January 1 - December 31, 2016 $15,000.00 $5,000.00 as of 02/05 $5,000.00 $10,000.00 Post Event Global Solutions Forum Shoulder: The International School of Global Citizenship Vail Mountain School and The Antlers of Vail October 20 – 23, 2016 $15,000.00 $5,000.00 as of 02/05 $5,000.00 $10,000.00 Post Event Vail Symposium Winter 2016 Vail Symposium Antlers at Vail, The Arrabelle at Vail Square, The Town of Vail Public Library, The Sonnenalp and December 2015-April 2016 $35,000.00 $11,666.67 $11,666.67 $11,666.66 COMPLETE 05/04 $35,000.00 $0.00 Post Event 71 1,400 99,499.46$ $2.84 7%73.00$ 40%221.00$ 87% Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Eagle River Youth Coalition Donovan Pavilion summer 2016, early October 2016 $1,000.00 $1,000.00 as of 02/05 $1,000.00 $0.00 No Starting Hearts: All You Need Is Heart Event Starting Hearts Donovan Pavilion 2/8/2016 $6,000.00 $6,000.00 COMPLETE 05/04 $6,000.00 $0.00 No Vertical Express Can Do Multiple Sclerosis Vail Village, Vail Mountain 2/27/2016 $4,000.00 $4,000.00 COMPLETE 05/04 $4,000.00 $0.00 No 145 17,800.00$ $4.45 55% TOTAL:$150,000.00 $56,000.00 $94,000.00 MEAN>>76 2,245 277,970.46$ 16.22$ 54%151.50$ 70%221.00$ 47% MEDIAN>76 4.45$ 54%151.50$ 70%221.00$ 55% Fireworks - Vail America Days- $33,500 Holidaze - $18,000 $51,500.00 $33,500 as of 06/10 $33,500.00 $18,000.00 $51,500.00 $99,500.00 -$48,000.00 Event Name:Producing Entity:2016 Dates: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Bravo! Vail Valley Music Festival Bravo!7/1-8/6 $256,100.00 $85,336.33 as of 02/05 $85,336.33 $170,763.67 Intercept Vail International Dance Festival Vail Valley Foundation 7/30-8/13 $47,380.00 $15,793.33 as of 02/05 $15,793.33 $31,586.67 Intercept Burton USO Highline 2/29-3/5 $400,000.00 $266,666.66 $0.00 $133,333.34 COMPLETE 05/06 $400,000.00 $0.00 Intercept 50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 49% Hot Summer Nights Vail Valley Foundation 6/14-7/26, 8/16 & 8/23 $28,325.00 $9,441.67 as of 02/05 $9,441.67 $18,883.33 Intercept Vail Jazz Festival Vail Jazz Foundation 6/26-9/5 $74,160.00 $24,720.00 as of 02/05 $24,720.00 $49,440.00 Post Event National Repertory Orchestra National Repertory O.13-Jul $1,030.00 $1,030.00 as of 02/05 $1,030.00 $0.00 No Spring Back to Vail Highline Solaris- additional concert for augmenting closing weekend activations 8-Apr $100,000.00 $50,000.00 $16,666.67 invoice in file pending recap 06/01 Recap sched 07/06 $66,666.67 $33,333.33 confirm intercept Vail Film Festival: Virtual Reality Experience Colorado Film Institute Closing weekend activation: Addition of Virtual Reality tent Apr 8-10 $16,700.00 $11,133.34 $5,566.66 COMPLETE 05/04 $0.00 Spring Back Block Party Vail Chamber and Business Association Closing weekend activation Apr 8-10 $5,000.00 $5,000.00 Recap 06/01?Recap sched 07/06?$5,000.00 $0.00 COUNCIL CONTRIBUTIONS TOTAL:$928,695.00 $602,988.00 $325,707.00 MEAN>>50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 49% MEDIAN>50 $9.81 52%$183.00 59%$398.00 49% RRC Event Surveys ($52,000) for all events funded > $10,000 Incentives: pd. From Econ Dev. Budget $52,000.00 $26,000.00 $13,000.00 $39,000 $13,000.00 48,832.00 8,555,288.30$ $20.21 Meeting & Miscellaneous Expenses $769.33 spent as of 05/04 $3,800.00 $3,030.67 $3,030.67 $1,962,225.67 2016 CSE Administrative Budget: $55,800 Administrative Budget Remaining Contract Status and Payment Tracking Survey Results ALL EVENTS TOTAL> CSE Cultural, Recreation and Community Event Funds: $829,000 CSE Education and Enrichment Event Funds: $150,000 RRC Event Surveys + incentives: $52,000 Fireworks Funding: $51,500 CSE Admin Budget: $3,800 CSE TOTAL BUDGET: $1,086,300 Education & Enrichment (EE) Event Category Funding: $150,000 TOV Council Designated: Funding for Fireworks: $51,500 Fireworks Budget Remaining: TOTAL Special Events Budget 2016 TOV Council Funded Events: $806,995