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Home My WebLink About6. 2017 Special Events Funding RFP DRAFT 06-30-2016 August 5, 2016 To: Special Event Producers Subject: Funding Requests for Special Events in 2017 The Town of Vail has consistently been a leader in the promotion and execution of events that grow partner brands, generate revenues, and support causes both locally and globally. The Commission on Special Events is seeking innovative and exciting proposals for Special Events throughout 2017 beyond that support the collective vision of Vail as the world’s “Premier International Mountain Community”. “Special Event Rating Criteria” (Attachment A: Event Definitions and Evaluation Criteria) will be used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well m atched to the “Vail” brand and will exceed the expectations of a sophisticated and international clientele. Producers will self-select one of two categories when they submit their RFP. These categories have different criteria and scorecards tailored to the type of event. 1. Recreational, Cultural and Community events are measured primarily with respect to how well they will drive destination visitation. 2. Educational and Enrichment events are evaluated by how they contribute to life long learning, a sense of well being and enhanced quality of life. Producers should submit all of the required information electronically in PDF format, utilizing the attached “2017 RFP Application” form to the Commission on Special Events by 4:00 p.m. on Monday, October 3, 2016. • Please limit your files to 2MB or less. • Producers should submit the required information electronically in PDF format, plus 1 hard copy (unbound on 8 ½ x 11 size, minimum 30% PCW paper), to the Commission on Special Events no later than 4:00 p.m. on Monday, October 3, 2015. • Questions about the RFP will ONLY be accepted over email to: lwaniuk@vailgov.com • Monday, August 29: Questions about the RFP are due via email. • Friday, September 2: Submitted questions with answers will be posted on website. • Qualifying applications will be reviewed by the CSE at a special meeting on Weds, October 19, 2016. • Final funding allocations will be determined by the CSE at a special meeting on Weds, October 26, 2016. • Applicants will be notified of their status following the Vail Town Council’s review of the CSE’s decisions after Wednesday, December 7, 2016. Please mail one hard copy to: Vail Commission on Special Events C/O Laura Waniuk, Event Liaison Specialist Town of Vail, 75 S. Frontage Rd. Vail, CO 81657 Submit PDF via email to: lwaniuk@vailgov.com CSE 2017 RFP: 8/5/2016 RFP Information & Guidelines Page 2 Town of Vail: Commission on Special Events 2017 Special Event Funding Guidelines Mission Statement: The Vail Commission on Special Events (CSE) is accountable to deliver an annual Special Events Plan which ensures world class events that are fully aligned with Vail’s brand. The CSE shall effectively and efficiently allocate available budget behind this objective. The Events Plan will deliver measureable results in terms of specific goals: economic impact, optimization of the seasonal calendar, positive community experience and integration, as well as positive guest-centric results that lead to future loyalty. To qualify for funding review , events must support the CSE’s strategic priorities and meet the follow ing requirements: • The event(s) must take place predominately within the Town of Vail. • Applications must be complete, providing all information and attachments requested on the application form. Incomplete applications will not be reviewed. • Applicants must request a specific dollar amount and an explanation of how the requested funds will be utilized. • Funding allocations will be disbursed only to the entity whose name appears on the application. • All Town of Vail permits and documentation required for the production of the event must be filed under the name of the event producer as it appears on the funding application. “Special Event Rating Criteria” (Attachm ent A: Event Categories and Evaluation Criteria) will be used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well matched to the “Vail” brand and will exceed the expectations of a sophisticated and international clientele. Producers will self-select one of two categories when they submit their RFP. While all submittals are reviewed with a strong eye as to how well they support the “Vail Brand,” the Recreational, Cultural and Community events are measured primarily with respect to how well they will drive destination visitation. Educational and Enrichment events are evaluated by how they contribute to life long learning, a sense of well being and enhanced quality of life. If you are requesting in-kind use of specific facilities and/or Town of Vail services, please complete the “In-Kind Service Request Form,” which will be reviewed by the Town Manager’s office. This form is included in the RFP Application Form. In consideration of the receipt of funds from the CSE, the Event Promoter shall agree to: • Ensure that the event is listed on online community event calendars. • Comply in a complete and timely manner with all Special Event Permit requirements of the Town of Vail. • Meet with the CSE Event Liaison Specialist: o To ensure compliance with the “Vail Brand” on all promotional materials associated with the event. Please be advised that penalties may be assessed against allocated funding for incorrect use of either the “Vail Brand” and/or the Town of Vail logo. o Agree to comply with the all marketing gates on the Marketing Checklist. See “Attachment C: Marketing Checklist” for more information. • Provide “activation” that will cross-promote your event throughout the community, create guest awareness of your event and stimulate business in local restaurants/bars and retail establishments. • Agree to the placement of the Town of Vail logo on marketing and promotional materials associated with the event. CSE 2017 RFP: 8/5/2016 RFP Information & Guidelines Page 3 • Provide any event specific benefits as appropriate to the level of sponsorship. • Provide the Event Liaison Specialist with copies of any video or photography from the event for the purpose of promoting the Town of Vail. Accountability: All event producers receiving funding will be expected to schedule a post-event recap to the Commission on Special Events on the template provided with your funding agreement within 60 days of the close of the event. For a more detailed explanation and information to be included, please review Attachment D: Guidelines for Post-event Recaps for All Events Receiving Public Funding. Events receiving allocations $10,000 and greater will be included as part of the CSE’s independent event survey program, and are required to make their event or attendee email list accessible to the survey team . Funding Disbursements: • Funding allocations are distributed in three parts: 1/3 upon the return of the signed Letter Agreement, 1/3 following the completion of the Marketing Checklist and the submittal of a completed Special Event Permit application (if required) and 1/3 following the approval of the event recap. Attachment List: • Attachment A – CSE Special Events Rating Criteria • Attachment B – Vail Brand Guidelines • Attachment C - Marketing Checklist • Attachment D – CSE Event Recap Guidelines • Attachment E – Community Contact Info • Application Form CSE 2017 RFP: 8/5/2016 Application Form Page 1 of 13 VAIL COMMISSION ON SPECI AL EVENTS 2017 EVENT FUNDING APPLICATION  Complete form below and attach documents if more space is needed.  Handwritten applications will NOT be accepted.  Please email application as the original PDF file, scans will NOT be accepted. PLEASE SELECT ONE EVENT CATEGORY: Cultural, Recreational and Community OR Educational and Enrichment NAME OF EVENT: _____________________________________________________ PROPOSED DATE(S): __________________________________________________ AMOUNT OF CASH FUNDING REQUESTED: ________________________________ PRODUCING ENTITY: __________________________________________________ 1. Name and Title of Person Completing the Application: __________________________________________________________________ 2. Business Address: Physical Address: _________________________________________________ Mailing Address: __________________________________________________ 3. Contact Info: Telephone - Main: ____________________ CSE 2017 RFP: 8/5/2016 Application Form Page 2 of 13 Telephone - Cell: ______________________ E-Mail Address: ___________________________________________________ 5. Event and/or Organization Website: __________________________________ 6. Number of years your organization has been in business: ___________________ 7. Mission Statement: 8. Organization's tax status: For Profit or Non-Profit*/Not-for-Profit* Non-Profit (501C-3) or Not-for-Profit (501C-6) organization If applicable, please attach current State Department of Revenue Certificate with this application. Does the Event benefit a charity? If yes, please name the beneficiary: CSE 2017 RFP: 8/5/2016 Application Form Page 3 of 13 EVENT DESCRIPTION: 1. Is this a new or existing event? If existing, please describe the location(s) of the event in previous years and the number of years it has been produced. 2. Detailed description of the event and its activities. If the event will have a culinary component, please include feedback from the Vail restaurant community. CSE 2017 RFP: 8/5/2016 Application Form Page 4 of 13 3. W here will the event be located within the Town of Vail? Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. 4. Will any portion of the event take place outside of the Town of Vail? If yes, please explain. CSE 2017 RFP: 8/5/2016 Application Form Page 5 of 13 5. Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable event practices. 6. People: • Number of participants (athletes, artists, exhibitors, etc.) anticipated: _____________________ • Number of volunteers needed: __________________ • Number of event staff: _________________________ • Total Number of spectators/attendees anticipated and estimate: • % Local: _______ • % In-state (non-local): _______ • % out of state: _______ • % International: _______ CSE 2017 RFP: 8/5/2016 Application Form Page 6 of 13 7. Description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. W hat return on investment (ROI) should the Town of Vail expect? CSE 2017 RFP: 8/5/2016 Application Form Page 7 of 13  BUDGET: 1. Provide a complete and detailed event budget proposal, including anticipated revenues and expenses. a. Explain how you intend to allocate funds to marketing efforts. b. Be sure that you factor in any expenses that may be incurred as requirements of the Town of Vail’s Special Event Permit. c. Please attach to RFP if it doesn’t fit in box below. (Link to the online Special Event Permit: www.vailpermits.com) 2. W hat % of the total event budget is the CSE being asked to fund? _____________ 3. Describe briefly how you will use the funds you are requesting from the CSE. CSE 2017 RFP: 8/5/2016 Application Form Page 8 of 13 4. Should the CSE decide not to support this event, will it still occur? If yes, what would be the difference in the event if it is not funded at your full request? 5. What is the $ amount of sponsorships from alternative sources reflected in the event budget? 6. What % of the total event budget do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) CSE 2017 RFP: 8/5/2016 Application Form Page 9 of 13 7. If possible, would you intend to host the event in Vail beyond 2017? If yes, for how many years beyond 2017? 8. Do you anticipate requesting funding from the CSE next year? Yes: If yes, given that the CSE encourages the development of additional sponsors in order to leverage their own investments, and anticipates that as events become established they will become less reliant on public funds. Please explain how you intend to grow the event and indicate what %, if any, of the total event budget you anticipate requesting next year. CSE 2017 RFP: 8/5/2016 Application Form Page 10 of 13  MARKETING: 1. Please provide a detailed description of your marketing plan and indicate how the budget will support the plan, include strategy and execution details. If needed, please attach additional sheets with detail. 2. Please explain the potential for sponsorships and media exposure. Please attach your sponsorship presentation to the RFP. CSE 2017 RFP: 8/5/2016 Application Form Page 11 of 13 3. Detail “activation” opportunities to promote your event in the community. 4. Please list name, telephone number and email addresses of your PR and marketing contacts: CSE 2017 RFP: 8/5/2016 Application Form Page 12 of 13 2017 Request for In-Kind Services and/or Relief from Facility Rental Fees from the Town of Vail Name of Event: Producer: *This form does not guarantee approval of requested listed facilities or services. *This is your ONLY opportunity to apply for 2017 In-Kind, no other requests will be accepted. Town of Vail Facility Requested 2017 Date(s) Description of proposed use Town of Vail Services Requested 2017 Date(s) TOV Department Providing Services Athletic Fields or Dobson Arena Requested 2017 Date(s) Vail Recreation District CSE 2017 RFP: 8/5/2016 Application Form Page 13 of 13 REQUIRED ATTACHMENTS: 1. References and/or referrals from other communities are required if you do not have a prior history of producing events in Vail. 2. Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. 3. Previous year's event recap, including P&L statement (if an existing event). 4. Organization rosters naming: • All officers and respective positions • Board of Directors and positions Please limit attached files to a total of 2MB or less, larger size files may be rejected by the Town of Vail email server. Keep in mind that .zip files cannot be accepted. You can also submit via dropbox or other file transfer service. Please address any questions via email to Laura Waniuk: • Questions will ONLY be accepted over email to: lwaniuk@vailgov.com • Monday, August 29: Questions about the RFP are due via email. • Friday, September 2: Submitted questions and answers will be posted on website. Producers should submit the required information electronically in PDF format, plus one hard copy (unbound on 8 ½ x 11 size, minimum 30% PCW paper), to the Commission on Special Events by 4:00 p.m. on Monday, October 3, 2015. • Qualifying applications will be reviewed by the CSE at a special meeting on Wednesday, October 19, 2016. • Final funding allocations will be determined by the CSE at a special meeting on Wednesday, October 26, 2016. • Applicants will be notified of their status following the Vail Town Council’s review of the CSE’s decisions after Wednesday, December 7, 2016. Please mail one hard copy to: Vail Commission on Special Events C/O Laura Waniuk, Event Liaison Specialist Town of Vail, 75 S. Frontage Rd. Vail, CO 81657 Submit PDF via email to: lwaniuk@vailgov.com CSE 2017 RFP: 8/5/2015 Attachment A: Event Categories & Evaluation Criteria Page 1 of 3 Attachment A: CSE Event Categories and Evaluation Criteria Events receiving public funding will be categorized as follows:  Recreational, Cultural and Community Events: Goal: Deliver a diverse calendar of events in the Town of Vail that promote economic vitality and community enrichment Signature Events: • Established events that take place over multiple days and/or weeks • Strong Vail Brand identity • Drive overnight visitation • Promotion and marketing reach through local, regional, national and international media exposure • Several of these events receive their funding from the Town Council. Post event review and evaluation will be overseen by the CSE Destination Events: • Newer events, participatory sporting events and large scale ambient events which support the CSE’s criteria for promoting economic vitality and driving destination visitation • Supports the Vail Brand • Primarily local and regional media exposure, may attract some national exposure or sponsorships Ambient Community Events: • Ambient events which contribute to a sense of community, vitality and fun; enhance the guest experience and promote high NPS (Net Promoter Score) • Primarily local media exposure • Community celebrations: i.e. Vail America Days, Vail Holidaze, Vail Family Fun Fest  Educational and Enrichment Events Goal: Promote leadership development, intellectual opportunities and health and well-being • Shall be part of the CSE RFP process • Potential to build the Vail Brand as an educational and well-being destination • Local, regional, (and when appropriate) national and international media exposure • Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups within their spheres of influence PLEASE SEE SCORECARDS ON FOLLOWING PAGES CSE 2017 RFP: 8/5/2015 Attachment A: Event Categories & Evaluation Criteria Page 2 of 3 SCORECARD: RECREATIONAL, CULTURAL & COMMUNITY EVENTS Rating 0-10 0-5 0-5 0-5 0-10 Brand Fit 0-10 Timing 0-5 Demographic Fit 0-10 Community Enrichment 0-5 Producer Qualifications 0-10 100Maximum Score Proven quality, knowledge and resources to sustain and grow the event Criteria Drive Group Business Leverage media exposure and sponsorship support Out of Region Guests (Current mix 50%) Regional Destination Guests (Current mix 32%) International Guests (Current mix 3%) Increase Sales Tax Revenue Supports the Vail Brand Optimize calendar - "the right events at the right time" Optimize visitor mix (age, income, demographic targets per research data) Promotes an atmosphere of vitality, fun and celebration 0-15 0-10 Potential to Increase Room Nights and Revenues: Continues to evolve by delivering fresh content, enhanced experiences Marketing Strength Extent and quality of promotional and marketing "reach" Growth Potential What is the community involvement opportunity and/or lasting community benefit? CSE 2017 RFP: 8/5/2015 Attachment A: Event Categories & Evaluation Criteria Page 3 of 3 SCORECARD: EDUCATIONAL AND ENRICHMENT EVENTS Rating Brand Opportunity 0-15 Timing 0-5 Demographic Fit: Audience 0-10 Community Enrichment 0-10 Producer Qualifications 0-10 100 Potential to achieve one or more of the following: Continues to evolve by delivering fresh content, enhanced experiences Achieves national/global recognition and participation Growth Potential Marketing Strength Extent and quality of promotional and marketing "reach" Criteria Create a lasting impact on the community Leverage media exposure and sponsorship support Enhance Leadership Skills: locally, nationally, internationally Foster a Health and Well Being reputation for Vail Provide opportunities for intellectual dialogues and problem solving Deliver an educational component Optimize calendar - "the right events at the right time" What is the community involvement opportunity and/or lasting community benefit? Builds the Vail Brand Optimize quality of participants to improve future economic opportunity 0-25 0-15 0-10 Maximum Score Proven quality, knowledge and resources to sustain and grow the event CSE 2017 RFP: 8/5/2015 Attachment B: Vail Brand Background Page 1 of 2 Attachment B: Vail Brand Information The Vail Local Marketing District Advisory Council (VLMDAC) welcomes and encourages the inclusion of the Vail Brand and logo in our events and partners’ marketing efforts. Below you will find information on the Vail Brand. Use of the Vail Brand is subject to approval by Vail Mountain Marketing team and the VLMDAC. What does this mean to you as an event producer? Please keep the brand character, promise and positioning statement in mind when developing and marketing your event. Dropbox link to Vail and Town of Vail Brand Documents & Photos: https://www.dropbox.com/sh/cvsvvc8vso1qsy7/AADIEBGLi4UZguSIIdgLRiU1a?dl=0 Boilerplate for Press Releases and Websites: About Vail Under blue skies more than 300 days each year, Vail is an extraordinary mountain resort destination. The vacation experience is exceptional, from the awe-inspiring terrain and natural beauty of the surrounding Gore and Sawatch Ranges to world-class events, activities and festivals, shops and spas, and the abundant culinary experiences and luxurious accommodations that line the pedestrian-friendly streets of Vail Village and Lionshead. Vail is where outdoor pursuits meet village sophistication. Offering more than 5,200 acres of developed ski and snowboard terrain including seven legendary Back Bowls in winter, and flourishing with new summer activities in preparation for the debut of Epic Discovery in 2016, the options for year-round adventure are endless. Coupled with the vision inherent in the spirit of Vail’s founders, and a modern day commitment to excellence in all aspects of guest service and operations, Vail is a mountain resort like nothing on earth. Brand Essence: Like nothing on earth Brand promise: There’s something about being in Vail that just can’t be put into words. Something that makes us surrender to being fully present in this place. Something that immediately disconnects us from our everyday, while simultaneously reconnecting us with family, friends and to parts of ourselves long forgotten. Something that reminds us of what we live for, what we work for, and what it’s like to forget everything else but the moment we’re in. Being in Vail puts us back in touch with our sense of awe and fills us with appreciation for being amazed, for being a part of something majestic, and for just simply being. From expansive and exhilarating mountain adventures by day, to lively and luxurious village experiences by night, being in Vail resurrects within us a childlike sense of joy, awe and wonder that turns even the simplest moments into treasured memories. Vail is like nothing on earth. CSE 2017 RFP: 8/5/2015 Attachment B: Vail Brand Background Page 2 of 2 Positioning statement: To discerning individuals who desire premium experiences, Vail is the pinnacle mountain destination That inspires awe and wonder at every turn So you can create and share exhilarating and luxurious experiences with family and friends Because only Vail delivers the best of mountain recreation and village sophistication in a unique cultural atmosphere CSE 2017 RFP: 08/5/2015 Attachment C Marketing Checklist Event Name: Event Category as designated in your agreement: Education & Enrichment (EE) or Cultural, Recreation & Community (CRC) 0 Item Marketing Action Item # of Days to Event Deadline Notes 1 Event Producer and/or Marketing Coordinator agrees to attend the Vail Brand Summit Date TBD- Spring 2017 2 Producer to provide marketing liaison representative contact infomation for CSE/ VLMDAC contacts (Name, Email, Phone)agreement signing 01/00/00 3 TOV CSE Event Liaison provides producer brand briefing/mtg and producer demonstrates an understanding of Vail Brand Guidelines 90 #NUM! 4 Producer to provide event brand creative strategy - basic look and feel of creative materials 90 #NUM! 5 Producer provides event synopsis, communications plan and press release for approval.45 #NUM! 6 Producer provides detailed event marketing budget, event marketing strategies for target market and channels, marketing goals and creative strategies 30 #NUM! 7 Appropriate calendar communication and integration, includes welcome center, bus shelters, vail.com, vaildaily.com, vail- calendar.com, vailgov.com, etc, ToV, Vail Mountain ticket sales, create FAQ sheet 30 #NUM! 8 Producer to provide community engagement plan and integration, may include merchant meetings and promotions, welcome center briefing, rack cards and other outreach 21 #NUM! Please complete cells in yellow to auto-populate dates. Agreement Signed Date: MM/DD/YYYY Event Start Date: MM/DD/YYYY Number of days between agreement signing & event: Marketing Checklist: 2017 Special Events - Attachment C Submit to Town of Vail Event Liaison Specialist - Laura Waniuk - lwaniuk@vailgov.com, 970-477-3417 The Marketing Checklist is designed to track dates and execution. ● Completion of the action items is *REQUIRED* as part of your CSE funding agreement. ● *ALL* marketing materials containing the Town of Vail logo or Vail logo MUST BE SUBMITTED FOR REVIEW PRIOR TO RELEASE OR PRINT. ● This includes, but is not limited to: advertisements, banners, websites, facebook pages, posters, program guides or email newsletters. ● If event materials are released or printed without TOV approval, your final funding payment may be impacted. ● Deadline dates have been designated so as to insure adequate time for review and production of your materials, should any changes be requested. Please complete all cells colored yellow to autofill the deadline dates. CSE 2017 RFP: 8/5/2015 Attachment D: Event Recap & Guidelines Page 1 of 1 Attachment D: Guidelines for Post-event Recaps for All Events Receiving Public Funding: A post-event recap is required from all events receiving Town of Vail funding. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. Some events receiving an allocation $10,000 and greater will be provided with independent survey data contracted by the CSE. A PowerPoint recap template will be provided to you for this purpose and shall include:  A description of how the event is compatible with the Vail Brand.  An overview outlining the event’s successes and opportunities: specifically, what went well and what measures could be taken to improve the event. For repeat events, please provide a comparison to past years.  A detailed event budget showing actual profit and loss numbers and how the funding was utilized. Please separate the in-kind support from cash revenues and sponsorships.  Estimated results including the following information, per the CSE Criteria as described in the RFP: o Attendance numbers and demographic profile:  Estimated attendance. If your event is non-ticketed, please describe what method you used to estimate the numbers of attendees.  What percentage of people came to Vail specifically for your event? What percentage of people has attended the event in previous years?  Where did attendees come from: local, regional, out of state, international destinations?  Average age and income bracket of attendees. o Estimated spending by event attendees:  Lodging: Please include an explanation as to how participants and/or attendees were directed to book lodging. • What percent of attendees stayed in the Town of Vail? • Average amount spent on lodging per day? • Estimated number of room nights booked in association with your event.  Dining  Shopping  Other Activities o Visitor Intent to Return and Satisfaction Ratings: Would you come back? Was if fun? Please provide the NPS (Net Promoter Score) number determined from survey results. o Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales and lodging tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%. Vail Local Marketing District lodging tax is an additional 1.4%).  A detailed overview of the marketing that was implemented to promote the event.  Potential for growth and the development of sponsorships and media exposure.  Did the event impact Vail’s “Sense of Community”?  In light of the Vail Town Council’s commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as “green” and environmentally friendly manner as possible. Submit your event re-cap electronically on the PowerPoint template provided in your funding packet to Laura Waniuk – lwaniuk@vailgov.com not later than noon on the Wednesday prior to your presentation. CSE 2017 RFP: 8/5/2015 Attachment E: Community Contacts Page 1 of 2 Community Contact List – Attachment E Town of Vail Contact Name Phone Email Town of Vail Special Event Permitting Ernest Saeger, Special Events Coordinator 970-477-3551 esaeger@vailgov.com Town of Vail (CSE) Special Event Marketing & Commission on Special Events (CSE) Laura Waniuk, TOV CSE Event Liaison Specialist 970-477-3417 lwaniuk@vailgov.com Vail Local Marketing District Advisory Council (VLMDAC) Kelli McDonald, TOV Economic Development Department 970-477-2454 KMcDonald@vailgov.com Special Events Liquor Licensing (LLA) Tammy Nagel 970-477-2460 TNagel@vailgov.com Vail Fire Department Mike Vaughan, Fire Marshal 970 479-2252 MVaughan@vailgov.com Vail Police Department Justin Dill 970-477-3409 Jdill@vailgov.com Venues Contact Name Phone Email Arrabelle Terri Hanley 970-754-7769 thanley@vailresorts.com Betty Ford Alpine Gardens Lorrie Cardwell 970-476-0103 Lorrie@bettyfordalpinegardens.org Dobson Ice Arena Jared Biniecki, VRD, Dobson Arena Manager 970-479-2271 jbiniecki@vailrec.com Donovan Pavilion Laurie Asmussen, Donovan Pavilion Mgmt. Inc. 970-376-3756 pavilion@vailgov.com Ford Park Athletic Fields Joel Rabinowitz 970-479-2280 jrabinowitz@vailrec.com Gerald R. Ford Amphitheater Vail Valley Foundation (VVF) - Jen Mason 970-470-0001 jmason@vvf.org The Grand View Laurie Asmussen, Donovan Pavilion Mgmt. Inc. 970-376-3756 pavilion@vailgov.com Solaris Plaza TOV - Sybill Navas, CSE Coordinator 970-477-3551 SNavas@vailgov.com Vail Golf Course Alice Plain, Director of Golf 970-479-2260 aplain@vailrec.com Vail Mountain School General Use – Jennifer Bill Theater Use – Greg Jones Athletic Facilities – Ted O’Reilly 970-476-3850 jbill@vms.edu gjones@vms.edu toreilly@vms.edu Vail Mountain Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com Golden Peak Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com Mountain Plaza Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com Lionshead Ski Yard Vail Resorts - Jeff Babb 970-331-5959 jeffb@vailresorts.com Vail Nordic Center Mia Stockdale and Shane Slouter 970 476-8366 mia@vail.net shane@vail.net CSE 2017 RFP: 8/5/2015 Attachment E: Community Contacts Page 2 of 2 Hotels - Contact establishment directly Contact Name Phone Email Sandra Perrig-Holst, Vail Valley Partnership (VVP) for assistance w/ lodging questions and group sales 970-477-4003 Sperrig-holst@visitvailvalley.com Restaurants - Contact establishment directly Contact Name Phone Email Matt Morgan, Chairman; Vail Restaurant Association & Owner, Sweet Basil 970-476-0125 matt@sweetbasil-vail.com Brian Nolan, Group 970 970-845-0545 brian@group970.com Other Contact Name Phone Email Ambulance District Pete Brandes 970-926-5270 PBrandes@echsd.org CDOT- Colorado Dept. of Transportation Michael Goolsby 970-683-6306 Michael.Goolsby@DOT.STATE.CO.US US Forest Service Kerry Pitt, Minturn Special Permits; Paula Peterson, Minturn Supervisor Kerry 970-827- 5154 Paula 970-827- 5159 kpitt@fs.fed.us pkpeterson@fs.fed.us Vail Chamber & Business Association Alison Wadey 970-477-0075 info@vailchamber.org Vail Valley Partnership (VVP) Sandra Perrig-Holst 970-477-4003 SPerrig-Holst@visitvailvalley.com Welcome Center Manager Bobby Bank 970-476-6171 bbank@vailinfo.org Welcome Center Vail Village 970-476-4790 Vail@vailinfo.org Welcome Center Lionshead 970-479-5181 lionshead@vailinfo.org Vail Daily - Business Editor Scott Miller 970-748-2930 smiller@vaildaily.com Banner Printing - Great Big Color, Inc. Suzie Grant 303-404-9900 suzieg@greatbigcolor.com