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Home My WebLink About1.b 2016 Allocations- Accounting Workbook rvsd 08.262016 Allocations- Accounting Workbook rvsd 08.26 8/31/2016 1 of 2 Invoice Requested Invoice Submitted Event:Producing Entity:2016 Dates: 2016 Funds Requested 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Big Beers, Belgians & Barleywines Festival Laura Lodge January 7 – 9, 2016 $ 30,000.00 $10,000.00 10,000.00$ COMPLETE 03/02 10,000.00$ -$ Post Event 87 3,200 1,076,772.95$ $107.68 86%$340.00 88%$342.00 82% CarniVail Highline February 7 - 9, 2016* OR February 6 - 9, 2016 $ 45,000.00 $20,000.00 6,666.67$ 6,666.67$ 6,666.66$ COMPLETE 05/06 20,000.00$ -$ Intercept 8*3,500 196,503.08$ $9.83 58%$56.00 65%$435.00 35% U16 Rocky/Central Junior Championships Ski and Snowboard Club Vail Mar 11-17, 2016 $ 2,500.00 $2,500.00 2,500.00$ COMPLETE 05/04 2,500.00$ -$ No 187 Taste of Vail Taste of Vail March 30- April 2 $ 55,000.00 30,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ COMPLETE 06/02 30,000.00$ -$ Intercept 93 3,500 739,890.57$ $24.66 47%$209.00 54%$607.00 63% Pink Vail Vail Valley Medical Center 4/2/2016 $ 25,000.00 10,000.00$ 10,000.00$ COMPLETE 05/04 10,000.00$ -$ Post Event 75 2,900 296,173.14$ $29.62 26%$101.00 43%$318.00 80% Vail Film Festival Colorado Film Institute April 7-10 $ 90,000.00 45,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ COMPLETE 05/04 45,000.00$ -$ Post Event + Intercept 47 4,800 1,372,699.65$ $30.50 65%$288.00 88%$239.00 48% Spring Back to Vail Highline 4/10/2016 $ 30,000.00 25,000.00$ 8,333.33$ 8,333.33$ $ 8,333.33 COMPLETE 07/06 24,999.99$ 0.01$ Intercept 72 7,000 669,716.16$ $5.36 51%$96.00 66%$333.00 69% Vail Whitewater Series Vail Recreation District Tuesdays, May 10- June 7 $ 6,000.00 6,000.00$ 6,000.00$ COMPLETE 07/06 6,000.00$ -$ No GoPro Mountain Games Vail Valley Foundation June 9 - 12, 2016 $ 100,000.00 85,000.00$ 28,333.33$ 28,333.33$ recap sched 08/03 56,666.66$ 28,333.34$ Intercept 78 56,100 7,635,795.27$ $89.83 51%$136.00 55%$246.00 64% King of the Mountain Volleyball King of the Mountain Volleyball June 17-19, 2016 $ 15,000.00 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 09/07 15,000.00$ -$ Post Event 59 5,100 684,996.96$ $45.67 82%$134.00 79%$304.00 92% Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Vail Farmers' Market & Art Show/Meadow Drive Partnership June 19th- Oct 2 Sundays and June 26, July 22 and August 12 $ 68,000.00 35,000.00$ 11,666.67$ 11,666.67$ recap sched 10/19 23,333.34$ 11,666.66$ Intercept Vail Arts Festival Eagle Valley Events, Inc.June 24-26, 2016 $ 10,000.00 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ -$ Intercept 23 12,000 1,083,921.43$ $108.39 52%$90.00 58%$233.00 55% Vail Lacrosse Shootout International Lacrosse Promotions, Inc.June 25- July 3, 2016 $ 20,000.00 15,000.00$ 5,000.00$ 5,000.00$ recap sched 10/19 10,000.00$ 5,000.00$ Post Event 74 12,800 2,690,882.53$ $179.39 93%$210.00 90%$413.00 44% Vail Family Fun Fest Blue Creek Productions, Inc June 25; July 2, 9I, 16, 23, & 30; August 8 $ 23,800.00 20,000.00$ 6,666.67$ 6,666.67$ 6,666.67$ as of 02/05 20,000.01$ (0.01)$ Intercept 58 4,400 802,182.98$ $40.11 80%$182.00 79%$309.00 35% Vail Summer Bluegrass Series Lakeside Stride Wednesdays, June 29-July 20 $ 50,000.00 50,000.00$ 16,666.67$ 16,666.66$ 16,666.66$ recap sched 09/07 49,999.99$ 0.01$ Post Event 67 1,800 112,863.75$ $2.26 65%$63.00 69%$281.00 40% Vail America Days Highline 7/4/2016 $ 70,000.00 65,000.00$ 21,666.66$ 21,666.66$ 21,666.66$ recap sched 09/07 64,999.98$ 0.02$ No Colorado Cup 2016 - Bundesliga JJRose Holdings Group LLC July 15th - July 25th 2016 $ 75,000.00 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ -$ Post Event + Intercept Kick It 3v3 National Soccer Championship North American Sports Group July 29-31, 2016 $ 55,000.00 40,000.00$ 13,333.33$ 13,333.33$ as of 02/05 26,666.66$ 13,333.34$ Post Event Vail Kids Adventure Games Kids Adventure Games, LLC Aug 10-14, 2016 $ 44,500.00 40,000.00$ 13,333.33$ 13,333.33$ as of 02/05 26,666.66$ 13,333.34$ Post Event Gourmet on Gore Highline September 2 -5, 2016 $ 75,000.00 55,000.00$ 18,333.33$ 18,333.33$ as of 02/05 36,666.66$ 18,333.34$ Intercept Vail Oktoberfest Highline LH: Sept. 9-11/VV: Sept. 16-18 $ 85,000.00 55,000.00$ 18,333.33$ 18,333.33$ as of 02/05 36,666.66$ 18,333.34$ Intercept Outlier Offroad Festival Greenspeed Project September 9-11, 2016 $ 25,000.00 25,000.00$ 8,333.33$ 8,333.33$ as of 02/18 16,666.66$ 8,333.34$ Post Event Vail Automotive Classic/Vail Village Car Show & Evening Social Vail Valley September 10-11, 2016 $ 9,000.00 2,000.00$ 2,000.00$ as of 02/05 2,000.00$ -$ No 36th FIPS Mouche World Fly Fishing Championship The America Cup, Inc.September 11-18, 2016 $ 50,000.00 50,000.00$ 16,666.67$ 16,666.67$ as of 02/05 33,333.34$ 16,666.66$ Post Event Colorado Grand CO Grand and LHMA Sept. 16-17, 2016 $ 10,000.00 10,000.00$ as of 02/05 10,000.00$ -$ Post Event + Intercept Vail Beaver Creek Restaurant Week GROUP970 Restaurant Friday, September 30th - Sunday, October 9th, 2016 $ 11,500.00 11,500.00$ 3,833.33$ as of 02/05 3,833.33$ 7,666.67$ Post Event Vail Valley Cup: Cynthia Eskwith Memorial Cup Vail Valley Soccer Club October 1-2, 2016 $ 15,000.00 7,500.00$ 7,500.00$ as of 02/05 7,500.00$ -$ No Vail's Top Shelf Harvest Eagle Valley Events, Inc.10/1/2016 $ 20,000.00 15,500.00$ 5,166.67$ as of 02/05 5,166.67$ 10,333.33$ Post Event Vail Snow Daze Highline December 9 - 11, 2016 $ 45,000.00 40,000.00$ 13,333.33$ as of 02/05 13,333.33$ 26,666.67$ Intercept Vail Holidaze Ren Productions Dec 16-18, 2016 $ 24,000.00 24,000.00$ 8,000.00$ as of 02/12 8,000.00$ 16,000.00$ Intercept TOTAL: $ 1,184,300.00 $ 829,000.00 634,999.94$ 194,000.06$ AVE>67 9,022 1,446,866.54$ $56.11 63%$158.75 70%338.33$ 59% MEDIAN>72 4,400 771,036.78$ $35.31 62%$135.00 68%313.50$ 59% TOTAL>117,287 17,362,398.47$ 2016 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS Contract Status and Payment Tracking Survey ResultsCultural, Recreation & Community Event Category Funding: $829,000 2016 Allocations- Accounting Workbook rvsd 08.26 8/31/2016 2 of 2 Event Name:Producing Entity:2016 Dates: 2016 Funds Requested: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Vail Centre Leadership Institute in 2015)2016 $ 125,000.00 $56,000.00 $18,666.67 $18,666.66 as of 03/04 $37,333.33 $18,666.67 Post Event Mountains of Hope Vail Veterans Program January 24-28, 2016 and March 6-11, 2016 $ 20,000.00 $18,000.00 $6,000.00 $6,000.00 $6,000.00 COMPLETE 06/02 $18,000.00 $0.00 Post Event 81 700 160,671.00$ $8.93 100%230.00$ 100%0% Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens January 1 - December 31, 2016 $ 20,000.00 $15,000.00 $5,000.00 $5,000.00 as of 02/05 $10,000.00 $5,000.00 Post Event Global Solutions Forum Students Shoulder-to- Shoulder: The International School of Global Citizenship October 20 – 23, 2016 $ 25,000.00 $15,000.00 $5,000.00 as of 02/05 $5,000.00 $10,000.00 Post Event Vail Symposium Winter 2016 Vail Symposium December 2015-April 2016 $ 45,000.00 $35,000.00 $11,666.67 $11,666.67 $11,666.66 COMPLETE 05/04 $35,000.00 $0.00 Post Event 71 1,400 99,499.46$ $2.84 7%73.00$ 40%221.00$ 87% Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Eagle River Youth Coalition summer 2016, early October 2016 $ 1,000.00 $1,000.00 $1,000.00 as of 02/05 $1,000.00 $0.00 No Starting Hearts: All You Need Is Heart Event Starting Hearts 2/8/2016 $ 20,000.00 $6,000.00 $6,000.00 COMPLETE 05/04 $6,000.00 $0.00 No Vertical Express Can Do Multiple Sclerosis 2/27/2016 $ 5,000.00 $4,000.00 $4,000.00 COMPLETE 05/04 $4,000.00 $0.00 No 145 17,800.00$ $4.45 55% TOTAL: $ 261,000.00 $150,000.00 $61,000.00 $89,000.00 AVE>76 748$ 92,656.82$ 16.22$ 54%151.50$ 70%221.00$ 47% MEDIAN>76 700 99,499.46$ 4.45$ 54%151.50$ 70%221.00$ 55% TOTAL>2,245 277,970.46$ Fireworks - Vail America Days- $33,500 Holidaze - $18,000 $51,500.00 $33,500 as of 02/05 $33,500.00 $18,000.00 $51,500.00 $104,500.00 -$53,000.00 Event Name:Producing Entity:2016 Dates: $ - 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Bravo! Vail Valley Music Festival Bravo!7/1-8/6 $256,100.00 $85,336.33 $85,336.33 as of 02/05 $170,672.66 $85,427.34 Intercept Vail International Dance Festival Vail Valley Foundation 7/30-8/13 $47,380.00 $15,793.33 $15,793.33 as of 02/05 $31,586.66 $15,793.34 Intercept Burton USO Highline 2/29-3/5 $400,000.00 $266,666.66 $0.00 $133,333.34 COMPLETE 05/06 $400,000.00 $0.00 Intercept 50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 49% Hot Summer Nights Vail Valley Foundation 6/14-7/26, 8/16 & 8/23 $28,325.00 $9,441.67 $9,441.65 as of 02/05 $18,883.32 $9,441.68 Intercept Vail Jazz Festival Vail Jazz Foundation 6/26-9/5 $74,160.00 $24,720.00 $24,720.00 as of 02/05 $49,440.00 $24,720.00 Post Event National Repertory Orchestra National Repertory O.13-Jul $1,030.00 $1,030.00 COMPLETE 05/06 $1,030.00 $0.00 No Spring Back to Vail Highline 8-Apr $100,000.00 $50,000.00 $16,666.67 $33,333.33 COMPLETE 07/08 $100,000.00 $0.00 confirm intercept Vail Film Festival: Virtual Reality Experience Colorado Film Institute Apr 8-10 $16,700.00 $11,133.34 $5,566.66 COMPLETE 05/04 $16,700.00 $0.00 Spring Back Block Party Vail Chamber and Business Association Apr 8-10 $5,000.00 $5,000.00 COMPLETE 05/06 $5,000.00 $0.00 COUNCIL CONTRIBUTIONS TOTAL:$928,695.00 $788,312.64 $140,382.36 MEAN>>50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 49% MEDIAN>50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 49% TOTAL>21,500 3,925,562.29$ 141,032 21,565,931.22$ RRC Event Surveys ($52,000) for all events funded > $10,001 $52,000.00 $26,000.00 $13,000.00 $39,000 $13,000.00 Meeting & Miscellaneous Expenses $923.63 $3,800.00 $2,876.37 $2,876.37 $1,962,071.37 2016 CSE Administrative Budget: $55,800 Administrative Budget Remaining Contract Status and Payment Tracking Survey Results ALL EVENTS TOTAL> CSE Cultural, Recreation and Community Event Funds: $829,000 CSE Education and Enrichment Event Funds: $150,000 RRC Event Surveys + incentives: $52,000 Fireworks Funding: $51,500 CSE Admin Budget: $3,800 CSE TOTAL BUDGET: $1,086,300 Education & Enrichment (EE) Event Category Funding: $150,000 TOV Council Designated: Funding for Fireworks: $51,500 Fireworks Budget Remaining: TOTAL Special Events Budget 2016 TOV Council Funded Events: $806,995