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HomeMy WebLinkAbout3b. 2017 RFP Event Funding Applications List_2017 RFP Combined and Individual Scorecards 10/6/2016 Page 1 of 5 CULTURAL, RECREATION & COMMUNITY EVENTS: Funding Available: $837,290 Event:Producing Entity:Contact Name Website 2017 Dates:2017 Start Date:Proposed Location:2017 Funds Requested: 2016 Funds Allocated Request as % of Total Budget Will the Event Occur w/o CSE $ Sponsorship $$ from other sources 2017 In-kind Support Requested from Town of Vail New or Existing Event:NOTES: 1 Vail Yeti Hockey Club Vail Yeti Hockey Club Chris Huntington www.vailyetihockey.com Jan 6,7,13 Feb 3,4,17,18,24,25 Mar 17,18,24,25Dec1,2,15,16 6-Jan Dobson Arena $ 15,000.00 $ - 19.0%Yes $ 10,000.00 New 2 U16 Rocky/Central Junior Championships Ski and Snowboard Club Vail Euginnia Manseau www.skiclubvail.org March 11-17 11-Mar Golden Peak $ 5,000.00 $ 2,500.00 7.0%Yes $ 22,000.00 Dobson Use - for Ski Swap Event Existing (6 of last 11 years) 3 World Pro Ski Tour WPST, Inc.Craig Marshall www.worldproskitour.com March 24-26 24-Mar Golden Peak $ 15,000.00 $ - 10.0% Yes, but less marketing, hospitality, activation $ 135,000.00 None New 4 Pink Vail Vail Valley Medical Center Christine Albertson www.pinkvail.com 25-Mar-17 25-Mar Golden Peak $ 15,000.00 $ 10,000.00 12.0% Yes, but decreased marketing $ 85,000.00 Banner Hanging - March 2017 Existing, this is the 6th year 5 Vail Film Festival Colorado Film Institute Sean Cross www.vailfilmfestival.com March 30 - April 2 30-Mar Four Seasons Cinebistro $ 90,000.00 $ 45,000.00 22.0%Yes, but smaller scale 80%Existing event, will be 14th year. 6 Taste of Vail Taste of Vail Angela Mueller www.tasteofvail.com April 5-8 5-Apr Vail Mountain, Gore Creek Drive, Meadow Drive, Lionshead, Marriott, hotels and restaurants $ 55,000.00 $ 30,000.00 15.1%Yes, but smaller scale $ 68,000.00 Gore Creek Drive/Willow Bridge Rd Work with Walking Mountains to ensure all compostable items are brought to correct Police: Patrol event to ensure all goes smoothly Barricades for entrances to all exits Sandwich boards: brought to front of Parking Garage- to use to instruct people with calendar of events Existing, this will be 28th year. 7 Spring Back to Vail HIGHLINE Missy Johnson vail.com/springback APRIL 14 - 16 14-Apr Gondola One, Solaris Plaza, Golden Peak $ 35,000.00 $ 25,000.00 30.0%Yes, at some capacity $ 75,000.00 Existing will be in 15th year. Funding: $35,000, $135,000 or $235,000 % of budget: 30/57/66 8 Skate Vail's "Melee in the Mountains"The 10th Mountain Roller Dolls Krista DeHerrera www.10thmountainrollerdolls.com 29-Apr 29-Apr Dobson Arena $ 12,000.00 $ - 48.0% Yes, but marketing would decline $ 1,000.00 Dobson Arena New to Vail, started in 2013 9 Vail College Soccer Showcase with Vail Select ID Soccer Camp The Vail Valley Soccer Club Kerri Thelen www.vailsoccer.com May 3-June 4 3-May Athletic/Rugby Field, Ford Field $ 50,000.00 $ - 31.0%No $ 5,000.00 Lionshead Welcome Center Photos, logos, signs New 10 Vail Whitewater Race Series Vail Recreation District Rob Crawford/Beth Pappas www.vailrec.com May 9,16, 23, 30, June 6 9-May Covered Bridge to International Bridge $ 6,000.00 $ 6,000.00 66.0%No $750 Cash | $7,500 in-kind International Bridge, 5 parking Existing this will be the 5th year 11 GoPro Mountain Games Vail Valley Foundation Dave Dressman vvf.org June 8-11 8-Jun Vail Village, Mtn Plaza, Golden Peak $ 100,000.00 $ 85,000.00 3.3%Yes $ 1,900,000.00 Donovan Pavilion Road Safety & Liquor Boundary - Police Concerts - Police Bus Reroute & Vail Rd. crossing Waste Services - incl sand bags Water & Power Usage Ford Park, Rugby Fields, Dobson Arena Existing this will be 17th year. 12 King of the Mountain Volleyball King of the Mountain Volleyball Leon Fell www.KingoftheMountainVolleyball.co m June 16-18 16-Jun Vail Ahtletic Field, Ford Park, Red Sandstone Park, Donovan Park $ 15,000.00 $ 15,000.00 17.0%Possibly $ 20,750.00 Vail Athletic Field Ford Park Existing event, 45th year. CSE Funding Applications for 2017 Special Events _2017 RFP Combined and Individual Scorecards 10/6/2016 Page 2 of 5 Event:Producing Entity:Contact Name Website 2017 Dates:2017 Start Date:Proposed Location:2017 Funds Requested: 2016 Funds Allocated Request as % of Total Budget Will the Event Occur w/o CSE $ Sponsorship $$ from other sources 2017 In-kind Support Requested from Town of Vail New or Existing Event:NOTES: 13 Vail Farmers' Market & Art Show Vail Farmers' Market & Art Show Angela Mueller www.vailfarmersmarket.com June 18- October 1 18-Jun Meadow Drive $ 45,000.00 $ 35,000.00 14.9% Yes, with smaller footprint, fewer days $ 17,500.00 Meadow Drive Closed for buses, using the Market route on Sundays Walking Mountains coverage to ensure we stay at our Sustainability level and all goes smoothly Public Works walking the streets to help with keeping streets clean Sandwich boards: brought to front of Parking Garage- to use to instruct people with calendar of events Existing this will be the 17th year 14 Vail Arts Festival EAGLE VALLEY EVENTS, INC.Laurie Asmussen www.vailartsfestival.com JUNE 23 - 25 23-Jun Lionshead Mall Arrabelle at Vail Square $ 10,000.00 $ 10,000.00 24.0%Yes, but no free entertainment $ 2,500.00 Event load-in/load-out Barricades/A-Frames/remove bollard from Arrabelle site Approve site map and layout General trash removal Vendor licensing/sales tax Existing will be 33rd year 15 Vail Family Fun Fest Blue Creek Productions, Inc.Brian Hall vailfamilyfunfest.com June 24, July 1, 8, 15, 22, 29 & Aug. 5 24-Jun Arrabelle at Vail Square $22,400.00 $ 20,000.00 66.0%Probably not $ 115,000.00 Existing, will be 10th year. 16 Vail Lacrosse Shootout Colorado Lacrosse Promotions, Inc. dba International Lacrosse Promotions Connie Streich www.vaillacrosse.com June 25-July 4 25-Jun Ford Park, the Vail Athletic Field, Vail Mountain School and Donovan Park $ 20,000.00 $ 15,000.00 10.0%Yes $ 29,500.00 Reserved parking for at least 50 parking spaces in the parking area known as "the nest" immediately adjacent to the east of Ford Field from 7:00 to 5:30 daily during the tournament Reserved parking for at least 15 people at Vail Athletic Field daily from 7:00 A.M. to 5:30 P.M. during the tournament 44 years for this event 17 Vail Summer Bluegrass Concert Series Lakeside Stride Ariel Rosemberg www.vailbluegrass.com June 28, July 5, July 12 & July 19 28-Jun Arrabelle at Vail Square $ 50,000.00 $ 50,000.00 80.0%Maybe $ 10,000.00 Existing, this will be year 4 18 Vail Farmers' Market Farm to Table Dinners Vail Farmers' Market & Art Show Angela Mueller www.vailfarmersmarket.com June 30th, July 14, August 4th 30-Jun Meadow Drive $ 14,500.00 $ - 32.5%Yes, but fewer days $ 7,500.00 Meadow Drive Closed for buses, using the Market route on these dates starting at 5 pm- 8:15 pm Eco trash bins- 2 for event Public Works pick up trash from event after 8:30 pm Sandwich boards: brought to front of Parking Garage- to use to instruct people with calendar of events Existing this will be the 3rd year 19 Divide Music Festival Team Player Productions Kristen Horpedahl Tppevents.com July 1-Jul Ford Park or Athletic Fields $ 396,000.00 $ - 40.0%No $ 100,000.00 Ford Park or Athletic Field Police EMT New in Vail, 1 year in Winter Park 20 Vail on Tap Team Player Productions Kristen Horpedahl Tppevents.com Summer 1-Jul Gore Creek Dr to Willow Bridge Road, GRFA $ 107,575.00 $ - 55.0%No $ 10,000.00 Gore Creek Dr to Willow Bridge Rd. Police EMT New 21 Vail America Days™Highline Missy Johnson WWW.VAILAMERICADAYS.COM 4-Jul-17 4-Jul Vail $ 71,500.00 $ 65,000.00 85.0%No $ 10,000.00 Banner Fees Barricade Rentals Police/CEO/Extra Duty Special Event Permit Fee Amplified Sound Permit Fee 5th year produced by Highline $71,500 plus $33,500 for fireworks 22 Prep Baseball Reports West Championships PBR Colorado and 5280 Tournaments Chris Harguth www.prepbaseballreport.com/colora do July 20-23 20-Jul Ford Park $ 42,000.00 $ - 50.0% Yes, but scaled back, no temp fencing. $500 plus In Kind in 2016 Ford Park 2nd Year in Vail 23 Kick It 3v3 World Championships North American Sports Group Bryce Thornburg www.KickIt3v3.com July 28-30 28-Jul Ford Field Rugby/Athletic Field Solaris Plaza $ 40,000.00 $ 40,000.00 40.0%No $ 3,000.00 Ford Fields Athletic Fields Solaris Plaza Existing event, will be 18th year. _2017 RFP Combined and Individual Scorecards 10/6/2016 Page 3 of 5 Event:Producing Entity:Contact Name Website 2017 Dates:2017 Start Date:Proposed Location:2017 Funds Requested: 2016 Funds Allocated Request as % of Total Budget Will the Event Occur w/o CSE $ Sponsorship $$ from other sources 2017 In-kind Support Requested from Town of Vail New or Existing Event:NOTES: 24 Vail Kids Adventure Games Kids Adventure Games, LLC Helene Mattison www.kidsadventuregames.com August 9-13 9-Aug Vail Mtn, Mtn Plaza, Gondola One, Vail Village, Gore Creek, Golden Peak, Solaris $ 42,500.00 $ 40,000.00 28.0% Yes, but scale back and eliminate Expo 22% Barrier Fencing Turn off Fountains for Mud Run Flagger at Sonnenalp Bus reroute during expo hours Installation of Banners Existing this will be year 7. 25 International Folk Art Market/Festival Highline Sports & Entertainment James Deighan www.gohighline.com August 16-20 16-Aug VRD Fields $ 500,000.00 $ - 18.0%No $ 250,000.00 Grandview Room Extra bus services Barricades VRD Fields New in Vail, 13 years in Santa Fe 26 Crazy Mountain Brewery's Edfest Crazy Mountain Brewing Company, LLC Kevin Selvy www.edfestbeer.com 8/19/2017 19-Aug Gerald R Ford Amphitheatre $ 100,000.00 $ - 43.0%Yes $ 25,000.00 Police Services Existing, 2nd year in Vail 27 Zoppe Italian Family Circus Get Connected Events Gina Hallisey http://www.zoppecolorado.com/August 25-27 25-Aug Rugby/Athletic Field $ 39,000.00 $ - 60.0%No Water Dumpster Assistance with wildlife mitigation Soccer Field with parking lot New in Vail, 8 years in Colorado. 28 Vail Oktoberfest™ (LH & VV)Highline Missy Johnson WWW.VAILOKTOBERFEST.COM Sept. 8 - Sept. 10 Sept. 15 - Sept. 17 8-Sep LH & VV $ 75,000.00 $ 55,000.00 30.0%No $ 65,000.00 Banner Fee Barricade Rentals 12th year produced by Highline 29 Gourmet on Gore Highline Missy Johnson WWW.GOURMETONGORE.COM Sept. 1 - Sept. 4 8-Sep VV/Gore Creek Drive $ 75,000.00 $ 55,000.00 43.0%No $ 75,000.00 None 12th year produced by Highline 30 Vail Automotive Classic | Vail Village Car Show Vail Valley Concours, LLC Taylor Slaugh Rich tenBraak www.vailautomotiveclassic.com 10-Sep 10-Sep Gore Creek Dr. Bridge St, Mtn Plaza, Golf Clubhouse $ 7,500.00 $ 2,000.00 15.0%Yes $ 35,500.00 Bridge St & Gore Creek Drive, Mtn Plaza, Zero Waste Trash Program Existing this will be 8th year 31 Colorado Grand Finish Line & Concours CO Grand and LH Merchants Angie Getchel www.co1000.com Sept. 15-16 15-Sep Lionshead Mall $ 10,000.00 $ 10,000.00 100.0%Yes, but less impact $ 85,000.00 Banner - LH Mall Entry Bollard removed LH Ford Parking for semi trucks Existing - Plans to be in Vail until 2020 at least 32 Taste of Vail South America Fall Tasting Taste of Vail Angela Mueller www.tasteofvail.com September 21-24 21-Sep Pop up locations throughout Vail $ 14,000.00 $ - 15.1%Yes, with a smaller presence $ 35,000.00 Gore Creek Drive/Willow Bridge Rd Work with Walking Mountains to ensure all compostable items are brought to correct Police: Patrol event to ensure all goes smoothly Barricades for entrances to all exits Sandwich boards: brought to front of Parking Garage- to use to instruct people with calendar of events New 33 Slow Fashion Vail Baily Rose & Blair Law Baily Rose Charles Blair Law III www.SlowFashionVail.com September 22, 23, 24 22-Sep $ 38,000.00 $ - 100.0%No Gore Creek Drive New 34 Vail Beaver Creek Restaurant Week GROUP970 Restaurants Sarah Franke diningataltitude.com September 29 October 8 29-Sep Restaurants $ 10,500.00 $ 11,500.00 50.0%Yes $ 10,500.00 Existing - this will be year 5 35 Top Shelf Harvest EAGLE VALLEY EVENTS, INC.Laurie Asmussen www.vailartsfestival.com 30-Sep 30-Sep Arrabelle at Vail Square $ 15,500.00 $ 15,500.00 37.0%No $ 3,500.00 Event police services Barricades/A-Frames/remove bollard from Arrabelle site Approve site map and layout General trash removal Existing event, will be 4th year. 36 Vail Outlier Offroad Festival - presented by SRAM The Greenspeed Project Inc Michael McCormack www.outlier.bike Sep 30 - Oct 1 30-Sep Mountain Plaza/Gondola One $ 25,000.00 $ 25,000.00 31.0%No $ 15,000.00 paved area @ Mtn Plaza Existing event, will be 3rd year. 37 Vail Valley Soccer Cup The Vail Valley Soccer Club Kerri Thelen www.vailsoccer.com October 6-8 6-Oct Athletic/Rugby Field, Ford Field, Donovan Field $ 10,000.00 $ 7,500.00 7.4%Yes $ 8,000.00 Lionshead Welcome Center Photos, logos, signs Existing event, will be 19th year. _2017 RFP Combined and Individual Scorecards 10/6/2016 Page 4 of 5 Event:Producing Entity:Contact Name Website 2017 Dates:2017 Start Date:Proposed Location:2017 Funds Requested: 2016 Funds Allocated Request as % of Total Budget Will the Event Occur w/o CSE $ Sponsorship $$ from other sources 2017 In-kind Support Requested from Town of Vail New or Existing Event:NOTES: 38 Vail Beer Week Townsquare Live Events / Townsquare Media Ashly Emerson- Keating Townsquaremedia.com October 12th- October 14 12-Oct TBD $ 50,000.00 $ - 32.0%No $ 7,500.00 New 39 America's Winter Opening Vail Valley Foundation Mike Imhof vvf.org November 30-December 4 30-Nov Vail Village, Checkpoint, I-Bridge, Solaris, Ford Park, Vail Golf Course, Mtn Plaza $ 50,000.00 $ - 1.0%Yes, in Beaver Creek Only 75% Road Safety & Liquor Boundary - Police Concerts - Police Bus Reroute & Vail Rd. crossing Waste Services - incl sand bags Water & Power Usage New in Vail, 20 years in BC 40 Vail Snowdaze Highline Missy Johnson http://www.vail.com/events/snowda ze.aspx DECEMBER 8 - 10 8-Dec Mountain Plaza Solaris Plaza $ 45,000.00 $ 40,000.00 11.0%No $ 325,000.00 Existing - this will be year 12 41 Vail Holidaze Ren Productions Angela Mueller http://reneventproductions.com/eve nt/holidaze/December 10th, Dec 17-31 10-Dec Willow Bridge Rd Slifer Square Arrabelle Bridge St $ 26,000.00 $ 24,000.00 44.5%No $ 1,000.00 Lights for parade Garbage/compostable containers Barricades for Slifer square with pictures on them Sandwich boards: brought to front of Parking Garage- to use to instruct people with calendar of events Existing this will be the year 10, this will be year 3 for Ren Productions $26,000 Town Council Fireworks TOTAL CSE Funds Requested: $ 2,364,975.00 $ 739,000.00 $ 3,567,751.77 CSE Funds Remaining: $ (1,527,685.00) _2017 RFP Combined and Individual Scorecards 10/6/2016 Page 5 of 5 Event:Producing Entity:Contact Name Website 2017 Dates:2017 Start Date:Proposed Location:2017 Funds Requested: 2016 Funds Allocated Request as % of Total Budget Will the Event Occur w/o CSE $ Sponsorship $$ from other sources 2017 In-kind Support Requested from Town of Vail New or Existing Event:NOTES: EDUCATION & ENRICHMENT EVENTS Funding Available:$151,500 Producing Entity:Contact Name Website 2017 Dates:2017 Start Date:Proposed Location: 2017 Funds Requested: 2016 Funds Allocated: Request as % of Total Budget Will the Event Occur without CSE Funding? Sponsorship $$ from other sources 2016 In-kind Support Requested New or Existing Event:NOTES: 1 Community Art Events for the Town of Vail Alpine Arts Center Lauren Merrill www.alpineartscenter.org Jan. 1-Dec 31 1-Jan Various Town of Vail facilities, VRD, GRFA locations $ 20,800.00 $ - 50%yes, but at full price Planning sponsors for Year 2 Facilities - TBD, Cleaning of said facilities New 2 Vail Veterans Program Vail Veterans Foundation, Inc. (DBA Vail Veterans Program) Becca Aliber www.vailveteransprogram.org January 22 - 26; March 5 - 10 22-Jan Vail Village/On Mountain $ 20,000.00 $ 18,000.00 5%yes $ 403,377.00 13 years 3 Betty Ford Alpine Gardens Programming Betty Ford Alpine Gardens Liz Campbell bettyfordalpinegardens.org April - October 1-Apr Betty Ford Alpine Gardens Education Center $ 20,000.00 $ 15,000.00 56%yes $ 5,500.00 2nd year of funding 4 Vertical Express for MS - A Jimmie Heuga Memorial Event Can Do Multiple Sclerosis Morgan Landers http://www.mscando.org/verticalexp ress 18-Feb-17 18-Feb VV/On Mountain $ 4,000.00 $ 4,000.00 8.00%yes, but less marketing $ 11,000.00 Existing, this will be year 3 5 Starting Hearts: All You Need is Heart Starting Hearts Alan Himelfarb www.StartingHearts.org TBD February 1-Feb Donovan Pavilion $ 12,000.00 $ 6,000.00 22.80%Yes In Kind/auction 70% Donovan Pavilion Existing, this will be year 2. 6 Campfire Games Vail Roundup River Ranch Shawn Kirschner www.RoundupRiverRanch.org 17-Jun-17 17-Jun Ford Park Mountain Plaza $ 5,000.00 $ - 67.00%Not in Vail $ 10,000.00 Ford Park Mountain Plaza New 7 Vail Centre Programming Vail Centre Colleen B. Davis http://www.vailcentre.org/2017 2017 Donovan Pavilion Grandview Room Hotels, Restaurants 90,000.00$ $ 56,000.00 11.20%Yes $ 210,000.00 Donovan Pavilion Grandview Room Existing, this will be year 3. 8 Starting Hearts: Heart Health Challenge Starting Hearts Alan Himelfarb www.StartingHearts.org July-August 1-Jul Eagle Countywide $ 25,000.00 $ - 8.50%Yes, marketing will be reduced In Kind/Vail Daily/Vail Resorts/ Revlon/Omrom Donovan Pavilion Pitched last year 9 Vail Symposium Vail Symposium Kris Sabel www.vailsymposium.org January 1 - December 31 1-Jan Donovan, Antlers, Grand View, VMS, Library, Sonnenalp $ 60,000.00 $ 35,000.00 19.40%Yes, but will make cuts in programs $ 302,000.00 Donovan/Grand View Vail Golf Club Vail Golf Course Existing, 46th year 10 Global Solutions Forum Students Shoulder-to- Shoulder Bob Bandoni www.shouldertoshoulder.com October October VMS, Antlers $ 15,000.00 $ 15,000.00 30.00%Yes $ 50,000.00 Existing, will be 6th year. 11 Valley Tastings: Food for Youth, & Healthy Kids Colorado Survey Eagle River Youth Coalition (ERYC)Mikayla Curtis www.eagleyouth.org October-November October Donovan Pavilion $ 2,500.00 $ 1,000.00 34.00%Yes $ 6,000.00 Donovan Paviliion Existing, will be 11th year VT:34%HK:6% Total E & E Funds Requested: $ 274,300.00 $ 150,000.00 E & E Funds Remaining: $ (122,800.00)