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HomeMy WebLinkAbout0. 2016-11-02 CSE Agenda Meeting FINAL COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, November 2, 2016 @ 8:30am AGENDA: Meeting materials can be accessed after October 28 at the following link: http://65.38.144.10/WebLink/0/fol/346305/Row1.aspx 1. @8:30am: Administrative Items (15 minutes) a. Approval of the Minutes of the CSE Special Meeting on October 26, 2016 b. Review Financials c. Report on 1st/2nd reading of TOV Budget d. CSE Deadlines & Meeting Reminders: • CSE 2017 Allocations to be presented to VLMDAC on Thursday, November 17, powerpoint presentation for review. • CSE 2017 Allocations to be presented to Town Council on Tuesday, December 6 • Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, Dec. 20. Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 9. o CSE members whose terms expire on December 31, 2016 are Barry Davis, Mark Gordon, Marco Valenti and Alison Wadey. Shenna Richardson and Mark Christie will not finish out their terms (through 2017). 2. @8:45am: Motion to approve 2017 fireworks funding allocation. (5 minutes) Total budget $52,015 a. Vail America Days™ - 65% of funding = $33,810 b. Vail Holidaze – 35% of funding = $18,205 3. @8:50am: Motion to approve event name change for 2017 “Vail Holidaze” to “Vail Holidays” (5 minutes) 4. @8:55am: Discussion on Vail International Folk Art Market - James Deighan (20 minutes) • The CSE will provide a letter to the VRD board recommend utilization of the fields for this event. All items below needed by November 22. a. Required approval letter from Vail Recreation District Board (present on November 10 at VRD board meeting) b. Present a plan for working with Farmers’ Market for Sunday, August 20 c. Present a plan for Solaris activation for music/entertainment d. Refine existing budget, detail charitable contribution 5. @9:15am: Event Recaps: (60 minutes) Materials due: October 31 a. FIPS Mouche Fly Fishing World Championships* cf: John Knight 10/5 b. Hot Summer Nights Concert Series* cf: Jennifer Mason 10/12 c. Vail Centre* cf: Ross Iverson 10/6 d. Gourmet on Gore* cf: Missy Johnson 9/21 e. Oktoberfest* cf: Missy Johnson 9/21 f. Vail Kids Adventure Games* cf: Helene Mattison Via Email/In Meeting Packet: g. Vail Beaver Creek Restaurant Week h. Valley Tastings i. Vail Valley Cup Soccer *motion to release final funding disbursement required 6. @10:15am: New Business and Community Input (10 minutes) Adjournment @ 10:25am Next CSE Meetings: Present CSE Funding Decisions @ Joint Meeting w/ VLMDAC Thursday, November 17 @ 8:30-9:00am Antlers at Vail Present CSE Funding Decisions to Town Council Tuesday, December 6 @ TBD Regular Meeting: Wednesday, December 7, 2016 @ 8:30am Vail Town Council Chambers