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HomeMy WebLinkAbout1.b. 2016 Allocations- Accounting Workbook rvsd 11.12016 Allocations- Accounting Workbook rvsd 10.31 11/1/2016 1 of 2 Invoice Requested Invoice Submitted Event:Producing Entity:Proposed Location:2016 Dates:Start Date: 2016 Funds Requested 2015 Funds Received 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade Resort, Atwater, Terra Bistro, January 7 – 9, 2016 7-Jan $ 30,000.00 $ 9,500.00 $10,000.00 10,000.00$ COMPLETE 03/02 10,000.00$ -$ Post Event 87 3,200 1,076,772.95$ $107.68 86%$340.00 88%$342.00 82% CarniVail Highline Vail Village, Eagle's Nest February 7 - 9, 2016* OR February 6 - 9, 2016 6-Feb $ 45,000.00 $ - $20,000.00 6,666.67$ 6,666.67$ 6,666.66$ COMPLETE 05/06 20,000.00$ -$ Intercept 8*3,500 196,503.08$ $9.83 58%$56.00 65%$435.00 35% U16 Rocky/Central Junior Championships Ski and Snowboard Club Vail Golden Peak Mar 11-17, 2016 11-Mar $ 2,500.00 $ - $2,500.00 2,500.00$ COMPLETE 05/04 2,500.00$ -$ No 187 Taste of Vail Taste of Vail Vail Village, Lionshead, Gore Creek, Willow Bridge Rd., Four Seasons March 30- April 2 30-Mar $ 55,000.00 $ 35,000.00 30,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ COMPLETE 06/02 30,000.00$ -$ Intercept 93 3,500 739,890.57$ $24.66 47%$209.00 54%$607.00 63% Pink Vail Vail Valley Medical Center Vail Mountain 4/2/2016 2-Apr $ 25,000.00 $ 5,000.00 10,000.00$ 10,000.00$ COMPLETE 05/04 10,000.00$ -$ Post Event 75 2,900 296,173.14$ $29.62 26%$101.00 43%$318.00 80% Vail Film Festival Colorado Film Institute Cascade, Marriott, VMS April 7-10 7-Apr $ 90,000.00 $ 50,000.00 45,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ COMPLETE 05/04 45,000.00$ -$ Post Event + Intercept 47 4,800 1,372,699.65$ $30.50 65%$288.00 88%$239.00 48% Spring Back to Vail Highline Golden Peak, Vail Village 4/10/2016 10-Apr $ 30,000.00 $ 40,000.00 25,000.00$ 8,333.33$ 8,333.33$ $ 8,333.33 COMPLETE 07/06 24,999.99$ 0.01$ Intercept 72 7,000 669,716.16$ $5.36 51%$96.00 66%$333.00 69% Vail Whitewater Series Vail Recreation District Whitewater Park Tuesdays, May 10- June 7 10-May $ 6,000.00 $ 5,000.00 6,000.00$ 6,000.00$ COMPLETE 07/06 6,000.00$ -$ No GoPro Mountain Games Vail Valley Foundation Golden Peak, Vail Vallage, Mountain Plaza, and Homestake Creek in Red Cliff June 9 - 12, 2016 9-Jun $ 100,000.00 $ 85,000.00 85,000.00$ 28,333.33$ 28,333.33$ recap sched 08/03 56,666.66$ 28,333.34$ Intercept 78 56,100 7,635,795.27$ $89.83 51%$136.00 55%$246.00 64% King of the Mountain Volleyball King of the Mountain Volleyball Vail Valley Fields June 17-19, 2016 17-Jun $ 15,000.00 $ 15,000.00 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 09/07 15,000.00$ -$ Post Event 59 5,100 684,996.96$ $45.67 82%$134.00 79%$304.00 92% Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Vail Farmers' Market & Art Show/Meadow Drive Partnership Meadow Drive June 19th- Oct 2 Sundays and June 26, July 22 and August 12 19-Jun $ 68,000.00 $ 35,000.00 35,000.00$ 11,666.67$ 11,666.67$ recap sched 10/19 23,333.34$ 11,666.66$ Intercept Vail Arts Festival Eagle Valley Events, Inc.Lionshead Mall, Arrabelle at Vail Square June 24-26, 2016 24-Jun $ 10,000.00 $ 10,000.00 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ -$ Intercept 23 12,000 1,083,921.43$ $108.39 52%$90.00 58%$233.00 55% Vail Lacrosse Shootout International Lacrosse Promotions, Inc.Ford Park, Vail Athletic Field, VMS, Donovan Park June 25- July 3, 2016 25-Jun $ 20,000.00 $ 15,000.00 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 10/19 15,000.00$ -$ Post Event 74 12,800 2,690,882.53$ $179.39 93%$210.00 90%$413.00 44% Vail Family Fun Fest Blue Creek Productions, Inc Lionshead June 25; July 2, 9I, 16, 23, & 30; August 8 25-Jun $ 23,800.00 $ 20,000.00 20,000.00$ 6,666.67$ 6,666.67$ 6,666.67$ as of 02/05 20,000.01$ (0.01)$ Intercept 58 4,400 802,182.98$ $40.11 80%$182.00 79%$309.00 35% Vail Summer Bluegrass Series Lakeside Stride Arrabelle at Vail Square Wednesdays, June 29-July 20 29-Jun $ 50,000.00 $ 50,000.00 50,000.00$ 16,666.67$ 16,666.66$ 16,666.66$ recap sched 09/07 49,999.99$ 0.01$ Post Event 67 1,800 112,863.75$ $2.26 65%$63.00 69%$281.00 40% Vail America Days Highline Vail Village, Lionshead 7/4/2016 4-Jul $ 70,000.00 $ 65,000.00 65,000.00$ 21,666.66$ 21,666.66$ 21,666.66$ recap sched 09/07 64,999.98$ 0.02$ No Colorado Cup 2016 - Bundesliga JJRose Holdings Group LLC Eagle Vail Field and Pavillion, Vail Mountain School Field, Vail Athletic Field and Ford Field July 15th - July 25th 2016 15-Jul $ 75,000.00 $ - 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ -$ Post Event + Intercept 32 900 40,037.46$ $4.00 14%$46.00 50%$225.00 92% Kick It 3v3 National Soccer Championship North American Sports Group Ford Fields, Vail Valley Fields July 29-31, 2016 29-Jul $ 55,000.00 $ 55,000.00 40,000.00$ 13,333.33$ 13,333.33$ 13,333.33$ as of 02/05 39,999.99$ 0.01$ Post Event 21 15,100 2,912,273.32$ $72.81 90%$193.00 96%$242.00 83% Vail Kids Adventure Games Kids Adventure Games, LLC Vail Village Aug 10-14, 2016 10-Aug $ 44,500.00 $ 44,500.00 40,000.00$ 13,333.33$ 13,333.33$ 13,333.33$ as of 02/05 39,999.99$ 0.01$ Post Event 90 2,800 545,056.37$ $13.63 41%$198.00 67%$340.00 95% Gourmet on Gore Highline Gore Drive September 2 -5, 2016 2-Sep $ 75,000.00 $ 45,000.00 55,000.00$ 18,333.33$ 18,333.33$ 18,333.33$ as of 02/05 54,999.99$ 0.01$ Intercept 69 9,600 1,318,274.54$ $23.97 62%$137.00 73%$276.00 62% Vail Oktoberfest Highline LH: Sept. 9-11/VV: Sept. 16-18 LH: Sept. 9-11/VV: Sept. 16- 18 9-Sep $ 85,000.00 $ 45,000.00 55,000.00$ 18,333.33$ 18,333.33$ 18,333.33$ as of 02/05 54,999.99$ 0.01$ Intercept 52 10,900 1,201,441.99$ $21.84 50%$21.84 73%$252.00 74% Outlier Offroad Festival Greenspeed Project Gondola One, Lionshead Base September 9-11, 2016 9-Sep $ 25,000.00 $ 25,000.00 25,000.00$ 8,333.33$ 8,333.33$ 8,333.33$ as of 02/18 24,999.99$ 0.01$ Post Event 43 1,900 569,060.56$ $22.76 62%$300.00 68%$178.00 94% Vail Automotive Classic/Vail Village Car Show & Evening Social Vail Valley Vail Village, Ford Park/Amphitheatre or Meadow Drive September 10-11, 2016 10-Sep $ 9,000.00 $ 2,000.00 2,000.00$ 2,000.00$ as of 02/05 2,000.00$ -$ No 36th FIPS Mouche World Fly Fishing Championship The America Cup, Inc. Evergreen Lodge, Vail Marriott, Dillon Reservoir, Sylvan Lake,Colorado River, Eagle River September 11-18, 2016 11-Sep $ 50,000.00 $ - 50,000.00$ 16,666.67$ 16,666.67$ 16,666.67$ as of 02/05 50,000.01$ (0.01)$ Post Event 67 900 182,783.47$ $3.66 67%$215.00 72%$143.00 55% Colorado Grand CO Grand and LHMA Lionshead Mall Sept. 16-17, 2016 16-Sep $ 10,000.00 $ 10,000.00 10,000.00$ as of 02/05 10,000.00$ -$ Post Event + Intercept Vail Beaver Creek Restaurant Week GROUP970 Restaurant Vail/Beaver Creek Friday, September 30th - Sunday, October 9th, 2016 30-Sep $ 11,500.00 $ 14,000.00 11,500.00$ 3,833.33$ 3,833.33$ as of 10/12 7,666.66$ 3,833.34$ No Vail Valley Cup: Cynthia Eskwith Memorial Cup Vail Valley Soccer Club Vail Valley Fields October 1-2, 2016 1-Oct $ 15,000.00 $ 5,000.00 7,500.00$ 7,500.00$ as of 02/05 7,500.00$ -$ No Vail's Top Shelf Harvest Eagle Valley Events, Inc.Arrabelle at Vail Square 10/1/2016 1-Oct $ 20,000.00 $ 20,000.00 15,500.00$ 5,166.67$ 5,166.67$ 5,166.67$ as of 02/05 15,500.01$ (0.01)$ Post Event Vail Snow Daze Highline Mountain Plaza, Solaris Plaza/Meadown Drive December 9 - 11, 2016 9-Dec $ 45,000.00 $ 40,000.00 40,000.00$ 13,333.33$ as of 02/05 13,333.33$ 26,666.67$ Intercept Vail Holidaze Ren Productions Vail Village Dec 16-18, 2016 16-Dec $ 24,000.00 $ 36,000.00 24,000.00$ 8,000.00$ as of 02/12 8,000.00$ 16,000.00$ Intercept TOTAL: $ 1,184,300.00 $ 829,000.00 742,499.93$ 86,500.07$ AVE>62 7,969 1,270,069.80$ $44.00 60%$158.73 70%300.84$ 66% MEDIAN>67 3,950 739,890.57$ $24.66 62%$137.00 69%281.00$ 64% TOTAL>159,387 24,131,326.18$ 2016 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS Contract Status and Payment Tracking Survey ResultsCultural, Recreation & Community Event Category Funding: $829,000 2016 Allocations- Accounting Workbook rvsd 10.31 11/1/2016 2 of 2 Event Name:Producing Entity:Proposed Location:2016 Dates:Start Date: 2016 Funds Requested: 2015 Funds Allocated: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Vail Centre Vail Centre (Vail Leadership Institute in 2015)Grandview Room, Donovan Pavilion 2016 1-Jan $ 125,000.00 $ 21,000.00 $56,000.00 $18,666.67 $18,666.66 $18,666.66 as of 03/04 $55,999.99 $0.01 Post Event 46 400 30,320.00$ $0.54 12%87.00$ 100%205.00$ 97% Mountains of Hope Vail Veterans Program Vail Village, Vail Mountain January 24-28, 2016 and March 6-11, 2016 24-Jan $ 20,000.00 $ 13,800.00 $18,000.00 $6,000.00 $6,000.00 $6,000.00 COMPLETE 06/02 $18,000.00 $0.00 Post Event 81 700 160,671.00$ $8.93 100%230.00$ 100%0% Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens Betty Ford Alpine Gardens January 1 - December 31, 2016 1-Jan $ 20,000.00 $ - $15,000.00 $5,000.00 $5,000.00 as of 02/05 $10,000.00 $5,000.00 Post Event Global Solutions Forum Students Shoulder-to- Shoulder: The International School of Global Citizenship Vail Mountain School and The Antlers of Vail October 20 – 23, 2016 20-Oct $ 25,000.00 $ - $15,000.00 $5,000.00 $5,000.00 as of 10/12 $10,000.00 $5,000.00 Post Event Vail Symposium Winter 2016 Vail Symposium The Donovan Pavilion, The Grand View, The Antlers at Vail, The Arrabelle at Vail Square, The Town of December 2015-April 2016 1-Jan $ 45,000.00 $ 35,000.00 $35,000.00 $11,666.67 $11,666.67 $11,666.66 COMPLETE 05/04 $35,000.00 $0.00 Post Event 71 1,400 99,499.46$ $2.84 7%73.00$ 40%221.00$ 87% Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Eagle River Youth Coalition Donovan Pavilion summer 2016, early October 2016 Summer 2016 $ 1,000.00 $ - $1,000.00 $1,000.00 as of 02/05 $1,000.00 $0.00 No Starting Hearts: All You Need Is Heart Event Starting Hearts Donovan Pavilion 2/8/2016 8-Feb $ 20,000.00 $ 6,000.00 $6,000.00 $6,000.00 COMPLETE 05/04 $6,000.00 $0.00 No Vertical Express Can Do Multiple Sclerosis Vail Village, Vail Mountain 2/27/2016 27-Feb $ 5,000.00 $ 1,000.00 $4,000.00 $4,000.00 COMPLETE 05/04 $4,000.00 $0.00 No 145 17,800.00$ $4.45 55% TOTAL: $ 261,000.00 $150,000.00 $66,000.00 $84,000.00 AVE>66 661$ 77,072.62$ 16.76$ 40%130.00$ 80%426.00$ 60% MEDIAN>71 550 64,909.73$ 3.65$ 12%87.00$ 100%213.00$ 71% TOTAL>2,645 308,290.46$ Fireworks - Vail America Days- $33,500 Holidaze - $18,000 4-Jul $51,500.00 $33,500 as of 02/05 $33,500.00 $18,000.00 $51,500.00 $109,500.00 -$58,000.00 Event Name:Producing Entity:2016 Dates:Start Date: $ - $ - 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out Amount Still Owed RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Bravo! Vail Valley Music Festival Bravo!7/1-8/6 1-Jul $256,100.00 $85,336.33 $85,336.33 $85,336.33 as of 02/05 $256,008.99 $91.01 Intercept Vail International Dance Festival Vail Valley Foundation 7/30-8/13 30-Jul $47,380.00 $15,793.33 $15,793.33 $15,793.33 as of 02/05 $47,379.99 $0.01 Intercept Burton USO Highline 2/29-3/5 Feb-29 $400,000.00 $266,666.66 $0.00 $133,333.34 COMPLETE 05/06 $400,000.00 $0.00 Intercept 50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 49% Hot Summer Nights Vail Valley Foundation 6/14-7/26, 8/16 & 8/23 Jun-16 $28,325.00 $9,441.67 $9,441.65 $9,441.65 as of 02/05 $28,324.97 $0.03 Intercept Vail Jazz Festival Vail Jazz Foundation 6/26-9/5 Jun-16 $74,160.00 $24,720.00 $24,720.00 as of 02/05 $49,440.00 $24,720.00 Post Event 90 2800 578,077.07$ $7.79 75 $206.00 81%$170.00 52% National Repertory Orchestra National Repertory O.13-Jul ?$1,030.00 $1,030.00 COMPLETE 05/06 $1,030.00 $0.00 No Spring Back to Vail Highline Solaris- additional concert for augmenting closing weekend activations 8-Apr $100,000.00 $50,000.00 $16,666.67 $33,333.33 COMPLETE 07/08 $100,000.00 $0.00 confirm intercept Vail Film Festival: Virtual Reality Experience Colorado Film Institute Closing weekend activation: Addition of Virtual Reality tent Apr 8-10 $16,700.00 $11,133.34 $5,566.66 COMPLETE 05/04 $16,700.00 $0.00 Spring Back Block Party Vail Chamber and Business Association Closing weekend activation Apr 8-10 $5,000.00 $5,000.00 COMPLETE 05/06 $5,000.00 $0.00 COUNCIL CONTRIBUTIONS TOTAL:$928,695.00 $898,883.95 $29,811.05 MEAN>>70 12,150 2,251,819.68$ $17.60 7552%$389.00 140%$568.00 101% MEDIAN>70 12,150 2,251,819.68$ $8.80 3776%$194.50 70%$284.00 51% TOTAL>24,300 4,503,639.36$ 186,332 28,943,256.00$ RRC Event Surveys ($52,000) for all events funded > $10,001 Incentives: pd. From Econ Dev. Budget 1-Jan $52,000.00 $26,000.00 $13,000.00 $39,000 $13,000.00 Meeting & Miscellaneous Expenses $923.63 spent as of 08/02 1-Jan $3,800.00 $2,876.37 $2,876.37 $1,962,071.37 2016 CSE Administrative Budget: $55,800 Administrative Budget Remaining Contract Status and Payment Tracking Survey Results ALL EVENTS TOTAL> CSE Cultural, Recreation and Community Event Funds: $829,000 CSE Education and Enrichment Event Funds: $150,000 RRC Event Surveys + incentives: $52,000 Fireworks Funding: $51,500 CSE Admin Budget: $3,800 CSE TOTAL BUDGET: $1,086,300 Education & Enrichment (EE) Event Category Funding: $150,000 TOV Council Designated: Funding for Fireworks: $51,500 Fireworks Budget Remaining: TOTAL Special Events Budget 2016 TOV Council Funded Events: $806,995