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Home My WebLink About1.b. 2016 Allocations- Accounting Workbook rvsd 11.30.162016 Allocations- Accounting Workbook rvsd 11.30.16 12/1/2016 1 of 2 Invoice Requested Event:Proposed Location:2016 Dates:Start Date: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Big Beers, Belgians & Barleywines Festival Vail Cascade Resort, Atwater, Terra Bistro, January 7 – 9, 2016 7-Jan $10,000.00 10,000.00$ COMPLETE 03/02 10,000.00$ Post Event 87 3,200 1,076,772.95$ $107.68 86%$340.00 88%$342.00 82% CarniVail Vail Village, Eagle's Nest February 7 - 9, 2016* OR February 6 - 9, 2016 6-Feb $20,000.00 6,666.67$ 6,666.67$ 6,666.66$ COMPLETE 05/06 20,000.00$ Intercept 8 3,500 196,503.08$ $9.83 58%$56.00 65%$435.00 35% U16 Rocky/Central Junior Championships Golden Peak Mar 11-17, 2016 11-Mar $2,500.00 2,500.00$ COMPLETE 05/04 2,500.00$ No 187 Taste of Vail Vail Village, Lionshead, Gore Creek, Willow Bridge Rd., Four Seasons March 30- April 2 30-Mar 30,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ COMPLETE 06/02 30,000.00$ Intercept 93 3,500 739,890.57$ $24.66 47%$209.00 54%$607.00 63% Pink Vail Vail Mountain 4/2/2016 2-Apr 10,000.00$ 10,000.00$ COMPLETE 05/04 10,000.00$ Post Event 75 2,900 296,173.14$ $29.62 26%$101.00 43%$318.00 80% Vail Film Festival Cascade, Marriott, VMS April 7-10 7-Apr 45,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ COMPLETE 05/04 45,000.00$ Post Event + Intercept 47 4,800 1,372,699.65$ $30.50 65%$288.00 88%$239.00 48% Spring Back to Vail Golden Peak, Vail Village 4/10/2016 10-Apr 25,000.00$ 8,333.33$ 8,333.33$ $ 8,333.33 COMPLETE 07/06 24,999.99$ Intercept 72 7,000 669,716.16$ $5.36 51%$96.00 66%$333.00 69% Vail Whitewater Series Whitewater Park Tuesdays, May 10- June 7 10-May 6,000.00$ 6,000.00$ COMPLETE 07/06 6,000.00$ No GoPro Mountain Games Golden Peak, Vail Vallage, Mountain Plaza, and Homestake Creek in Red Cliff June 9 - 12, 2016 9-Jun 85,000.00$ 28,333.33$ 28,333.33$ recap sched 08/03 56,666.66$ Intercept 78 56,100 7,635,795.27$ $89.83 51%$136.00 55%$246.00 64% King of the Mountain Volleyball Vail Valley Fields June 17-19, 2016 17-Jun 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 09/07 15,000.00$ Post Event 59 5,100 684,996.96$ $45.67 82%$134.00 79%$304.00 92% Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Meadow Drive June 19th- Oct 2 Sundays and June 26, July 22 and August 12 19-Jun 35,000.00$ 11,666.67$ 11,666.67$ 11,666.67$ recap sched 10/19 35,000.01$ Intercept 60 83,000 10,605,072.75$ $303.00 60%$128.00 54%$359.00 47% Vail Arts Festival Lionshead Mall, Arrabelle at Vail Square June 24-26, 2016 24-Jun 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ Intercept 23 12,000 1,083,921.43$ $108.39 52%$90.00 58%$233.00 55% Vail Lacrosse Shootout Ford Park, Vail Athletic Field, VMS, Donovan Park June 25- July 3, 2016 25-Jun 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 10/19 15,000.00$ Post Event 74 12,800 2,690,882.53$ $179.39 93%$210.00 90%$413.00 44% Vail Family Fun Fest Lionshead June 25; July 2, 9I, 16, 23, & 30; August 8 25-Jun 20,000.00$ 6,666.67$ 6,666.67$ 6,666.67$ as of 02/05 20,000.01$ Intercept 58 4,400 802,182.98$ $40.11 80%$182.00 79%$309.00 35% Vail Summer Bluegrass Series Arrabelle at Vail Square Wednesdays, June 29-July 20 29-Jun 50,000.00$ 16,666.67$ 16,666.66$ 16,666.66$ recap sched 09/07 49,999.99$ Post Event 67 1,800 112,863.75$ $2.26 65%$63.00 69%$281.00 40% Vail America Days Vail Village, Lionshead 7/4/2016 4-Jul 65,000.00$ 21,666.66$ 21,666.66$ 21,666.66$ recap sched 09/07 64,999.98$ No Colorado Cup 2016 - Bundesliga Eagle Vail Field and Pavillion, Vail Mountain School Field, Vail Athletic Field and Ford Field July 15th - July 25th 2016 15-Jul 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ Post Event + Intercept 32 900 40,037.46$ $4.00 14%$46.00 50%$225.00 92% Kick It 3v3 National Soccer Championship Ford Fields, Vail Valley Fields July 29-31, 2016 29-Jul 40,000.00$ 13,333.33$ 13,333.33$ 13,333.33$ as of 02/05 39,999.99$ Post Event 21 15,100 2,912,273.32$ $72.81 90%$193.00 96%$242.00 83% Vail Kids Adventure Games Vail Village Aug 10-14, 2016 10-Aug 40,000.00$ 13,333.33$ 13,333.33$ 13,333.33$ as of 02/05 39,999.99$ Post Event 90 2,800 545,056.37$ $13.63 41%$198.00 67%$340.00 95% Gourmet on Gore Gore Drive September 2 -5, 2016 2-Sep 55,000.00$ 18,333.33$ 18,333.33$ 18,333.33$ as of 02/05 54,999.99$ Intercept 69 9,600 1,318,274.54$ $23.97 62%$137.00 73%$276.00 62% Vail Oktoberfest LH: Sept. 9-11/VV: Sept. 16-18 LH: Sept. 9-11/VV: Sept. 16- 18 9-Sep 55,000.00$ 18,333.33$ 18,333.33$ 18,333.33$ as of 02/05 54,999.99$ Intercept 52 10,900 1,201,441.99$ $21.84 50%$21.84 73%$252.00 74% Outlier Offroad Festival Gondola One, Lionshead Base September 9-11, 2016 9-Sep 25,000.00$ 8,333.33$ 8,333.33$ 8,333.33$ as of 02/18 24,999.99$ Post Event 43 1,900 569,060.56$ $22.76 62%$300.00 68%$178.00 94% Vail Automotive Classic/Vail Village Car Show & Evening Social Vail Village, Ford Park/Amphitheatre or Meadow Drive September 10-11, 2016 10-Sep 2,000.00$ 2,000.00$ as of 02/05 2,000.00$ No 36th FIPS Mouche World Fly Fishing Championship Evergreen Lodge, Vail Marriott, Dillon Reservoir, Sylvan Lake,Colorado River, Eagle River September 11-18, 2016 11-Sep 50,000.00$ 16,666.67$ 16,666.67$ 16,666.67$ as of 02/05 50,000.01$ Post Event 67 900 182,783.47$ $3.66 67%$215.00 72%$143.00 55% Colorado Grand Lionshead Mall Sept. 16-17, 2016 16-Sep 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ Post Event + Intercept 100 400 409,477.41$ $40.95 98%$922.00 97%$274.00 29% Vail Beaver Creek Restaurant Week Vail/Beaver Creek Friday, September 30th - Sunday, October 9th, 2016 30-Sep 11,500.00$ 3,833.33$ 3,833.33$ as of 10/12 7,666.66$ No Vail Valley Cup: Cynthia Eskwith Memorial Cup Vail Valley Fields October 1-2, 2016 1-Oct 7,500.00$ 7,500.00$ as of 02/05 7,500.00$ No Vail's Top Shelf Harvest Arrabelle at Vail Square 10/1/2016 1-Oct 15,500.00$ 5,166.67$ 5,166.67$ 5,166.67$ as of 02/05 15,500.01$ No Vail Snow Daze Mountain Plaza, Solaris Plaza/Meadown Drive December 9 - 11, 2016 9-Dec 40,000.00$ 13,333.33$ 13,333.33$ as of 02/05 26,666.66$ Intercept Vail Holidaze Vail Village Dec 16-18, 2016 16-Dec 24,000.00$ 8,000.00$ 8,000.00$ as of 02/12 16,000.00$ Intercept TOTAL: $ 829,000.00 775,499.93$ AVE>61 11,036 1,673,613.16$ $56.19 62%$193.61 71%302.33$ 64% MEDIAN>67 3,950 739,890.57$ $29.62 62%$137.00 69%281.00$ 63% TOTAL>242,787 35,145,876.34$ Cultural, Recreation & Community Event Category Funding: $829,000 2016 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS Contract Status and Payment Tracking Survey Results 2016 Allocations- Accounting Workbook rvsd 11.30.16 12/1/2016 2 of 2 Event Name:Proposed Location:2016 Dates:Start Date: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Vail Centre Grandview Room, Donovan Pavilion 2016 1-Jan $56,000.00 $18,666.67 $18,666.66 $18,666.66 as of 03/04 $55,999.99 Post Event 46 400 30,320.00$ $0.54 12%87.00$ 100%205.00$ 97% Mountains of Hope Vail Village, Vail Mountain January 24-28, 2016 and March 6-11, 2016 24-Jan $18,000.00 $6,000.00 $6,000.00 $6,000.00 COMPLETE 06/02 $18,000.00 Post Event 81 700 160,671.00$ $8.93 100%230.00$ 100%0% Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens January 1 - December 31, 2016 1-Jan $15,000.00 $5,000.00 $5,000.00 $5,000.00 as of 02/05 $15,000.00 Post Event 85 8000 176,911.11$ $11.79 21%22.00$ 0%58% Global Solutions Forum Vail Mountain School and The Antlers of Vail October 20 – 23, 2016 20-Oct $15,000.00 $5,000.00 $5,000.00 $5,000.00 as of 10/12 $15,000.00 Post Event 74 500 59,237.25$ $3.95 47%121.00$ 69%442.00$ 65% Vail Symposium Winter 2016 at Vail, The Arrabelle at Vail Square, The Town of Vail Public Library, The Sonnenalp and Vail December 2015-April 2016 1-Jan $35,000.00 $11,666.67 $11,666.67 $11,666.66 COMPLETE 05/04 $35,000.00 Post Event 71 1,400 99,499.46$ $2.84 7%73.00$ 40%221.00$ 87% Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Donovan Pavilion summer 2016, early October 2016 Summer 2016 $1,000.00 $1,000.00 as of 02/05 $1,000.00 No Starting Hearts: All You Need Is Heart Event Donovan Pavilion 2/8/2016 8-Feb $6,000.00 $6,000.00 COMPLETE 05/04 $6,000.00 No Vertical Express Vail Village, Vail Mountain 2/27/2016 27-Feb $4,000.00 $4,000.00 COMPLETE 05/04 $4,000.00 No 145 17,800.00$ $4.45 55% TOTAL:$150,000.00 $76,000.00 AVE>71 1,858$ 90,739.80$ 32.50$ 37%106.60$ 62%289.33$ 60% MEDIAN>74 600 79,368.36$ 4.20$ 21%87.00$ 69%221.00$ 62% TOTAL>11,145 544,438.82$ Fireworks - Vail America Days- $33,500 Holidaze - $18,000 4-Jul $51,500.00 $33,500 18,000 as of 02/05 $51,500.00 $51,500.00 $137,500.00 Event Name:2016 Dates:Start Date: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Bravo! Vail Valley Music Festival 7/1-8/6 1-Jul $256,100.00 $85,336.33 $85,336.33 $85,336.33 as of 02/05 $256,008.99 Intercept 82 57,000 7,306,558.47$ $28.53 34%$128.00 $304.00 51% Vail International Dance Festival 7/30-8/13 30-Jul $47,380.00 $15,793.33 $15,793.33 $15,793.33 as of 02/05 $47,379.99 Intercept 70 20,900 2,687,497.53$ $56.72 59%$129.00 57%$287.00 48% Burton USO 2/29-3/5 Feb-29 $400,000.00 $266,666.66 $0.00 $133,333.34 COMPLETE 05/06 $400,000.00 Intercept 50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 Hot Summer Nights 6/14-7/26, 8/16 & 8/23 Jun-16 $28,325.00 $9,441.67 $9,441.65 $9,441.65 as of 02/05 $28,324.97 Intercept 71 23,100 1,681,604.70$ $59.37 67%$73.00 24%$174.00 37% Vail Jazz Festival 6/26-9/5 Jun-16 $74,160.00 $24,720.00 $24,720.00 $24,720.00 as of 02/05 $74,160.00 Post Event 90 2,800 578,077.07$ $7.79 75%$206.00 81%$170.00 52% National Repertory Orchestra 13-Jul ?$1,030.00 $1,030.00 COMPLETE 05/06 $1,030.00 No Spring Back to Vail Solaris- additional concert for augmenting closing weekend activations 8-Apr $100,000.00 $50,000.00 $16,666.67 $33,333.33 COMPLETE 07/08 $100,000.00 confirm intercept Vail Film Festival: Virtual Reality Experience Closing weekend activation: Addition of Virtual Reality tent Apr 8-10 $16,700.00 $11,133.34 $5,566.66 COMPLETE 05/04 $16,700.00 No Spring Back Block Party Closing weekend activation Apr 8-10 $5,000.00 $5,000.00 COMPLETE 05/06 $5,000.00 No COUNCIL CONTRIBUTIONS TOTAL:$928,695.00 $923,603.95 MEAN>>73 25,060 3,235,860.01$ $162.22 57%$143.80 55%$257.25 47% MEDIAN>71 21,500 2,687,497.53$ $28.53 59%$129.00 58%$287.00 50% TOTAL>68,300 16,179,300.06$ 68 322,232 51,869,615.22$ $83.64 52%148.00$ 63%282.97$ 57% RRC Event Surveys ($52,000) for all events funded > $10,001 Incentives: pd. From Econ Dev. Budget 1-Jan $52,000.00 $26,000.00 $13,000.00 $39,000 Meeting & Miscellaneous Expenses spent as of 08/02 1-Jan $3,800.00 $2,876.37 $1,962,071.37 CSE Cultural, Recreation and Community Event Funds: $829,000 CSE Education and Enrichment Event Funds: $150,000 RRC Event Surveys + incentives: $52,000 Fireworks Funding: $51,500 CSE Admin Budget: $3,800 CSE TOTAL BUDGET: $1,086,300 Education & Enrichment (EE) Event Category Funding: $150,000 TOV Council Designated: Funding for Fireworks: $51,500 Fireworks Budget Remaining: TOTAL Special Events Budget 2016 TOV Council Funded Events: $806,995 2016 CSE Administrative Budget: $55,800 Administrative Budget Remaining Contract Status and Payment Tracking Survey Results ALL EVENTS AVERAGE or TOTAL>