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HomeMy WebLinkAbout2.c 2016 Allocations- Accounting Workbook rvsd 01-24-2017Invoice Requested Event:Proposed Location:2016 Dates:Start Date: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Big Beers, Belgians & Barleywines Festival Vail Cascade Resort, Atwater, Terra Bistro, January 7 – 9, 2016 7-Jan $10,000.00 10,000.00$ COMPLETE 03/02 10,000.00$ Post Event 87 3,200 1,076,772.95$ $107.68 86%$340.00 88%$342.00 82% CarniVail Vail Village, Eagle's Nest February 7 - 9, 2016* OR February 6 - 9, 2016 6-Feb $20,000.00 6,666.67$ 6,666.67$ 6,666.66$ COMPLETE 05/06 20,000.00$ Intercept 8 3,500 196,503.08$ $9.83 58%$56.00 65%$435.00 35% U16 Rocky/Central Junior Championships Golden Peak Mar 11-17, 2016 11-Mar $2,500.00 2,500.00$ COMPLETE 05/04 2,500.00$ No 187 Taste of Vail Vail Village, Lionshead, Gore Creek, Willow Bridge Rd., Four Seasons March 30- April 2 30-Mar 30,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ COMPLETE 06/02 30,000.00$ Intercept 93 3,500 739,890.57$ $24.66 47%$209.00 54%$607.00 63% Pink Vail Vail Mountain 4/2/2016 2-Apr 10,000.00$ 10,000.00$ COMPLETE 05/04 10,000.00$ Post Event 75 2,900 296,173.14$ $29.62 26%$101.00 43%$318.00 80% Vail Film Festival Cascade, Marriott, VMS April 7-10 7-Apr 45,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ COMPLETE 05/04 45,000.00$ Post Event + Intercept 47 4,800 1,372,699.65$ $30.50 65%$288.00 88%$239.00 48% Spring Back to Vail Golden Peak, Vail Village 4/10/2016 10-Apr 25,000.00$ 8,333.33$ 8,333.33$ $ 8,333.33 COMPLETE 07/06 24,999.99$ Intercept 72 7,000 669,716.16$ $5.36 51%$96.00 66%$333.00 69% Vail Whitewater Series Whitewater Park Tuesdays, May 10- June 7 10-May 6,000.00$ 6,000.00$ COMPLETE 07/06 6,000.00$ No GoPro Mountain Games Golden Peak, Vail Vallage, Mountain Plaza, and Homestake Creek in Red Cliff June 9 - 12, 2016 9-Jun 85,000.00$ 28,333.33$ 28,333.33$ recap sched 08/03 56,666.66$ Intercept 78 56,100 7,635,795.27$ $89.83 51%$136.00 55%$246.00 64% King of the Mountain Volleyball Vail Valley Fields June 17-19, 2016 17-Jun 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 09/07 15,000.00$ Post Event 59 5,100 684,996.96$ $45.67 82%$134.00 79%$304.00 92% Vail Farmers' Market & Art Show/Vail Farmers' Market Farm to table Series Meadow Drive June 19th- Oct 2 Sundays and June 26, July 22 and August 12 19-Jun 35,000.00$ 11,666.67$ 11,666.67$ 11,666.67$ recap sched 10/19 35,000.01$ Intercept 60 83,000 10,605,072.75$ $303.00 60%$128.00 54%$359.00 47% Vail Arts Festival Lionshead Mall, Arrabelle at Vail Square June 24-26, 2016 24-Jun 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ Intercept 23 12,000 1,083,921.43$ $108.39 52%$90.00 58%$233.00 55% Vail Lacrosse Shootout Ford Park, Vail Athletic Field, VMS, Donovan Park June 25- July 3, 2016 25-Jun 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ recap sched 10/19 15,000.00$ Post Event 74 12,800 2,690,882.53$ $179.39 93%$210.00 90%$413.00 44% Vail Family Fun Fest Lionshead June 25; July 2, 9I, 16, 23, & 30; August 8 25-Jun 20,000.00$ 6,666.67$ 6,666.67$ 6,666.67$ as of 02/05 20,000.01$ Intercept 58 4,400 802,182.98$ $40.11 80%$182.00 79%$309.00 35% Vail Summer Bluegrass Series Arrabelle at Vail Square Wednesdays, June 29-July 20 29-Jun 50,000.00$ 16,666.67$ 16,666.66$ 16,666.66$ recap sched 09/07 49,999.99$ Post Event 67 1,800 112,863.75$ $2.26 65%$63.00 69%$281.00 40% Vail America Days Vail Village, Lionshead 7/4/2016 4-Jul 65,000.00$ 21,666.66$ 21,666.66$ 21,666.66$ recap sched 09/07 64,999.98$ No Colorado Cup 2016 - Bundesliga Eagle Vail Field and Pavillion, Vail Mountain School Field, Vail Athletic Field and Ford Field July 15th - July 25th 2016 15-Jul 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ Post Event + Intercept 32 900 40,037.46$ $4.00 14%$46.00 50%$225.00 92% Kick It 3v3 National Soccer Championship Ford Fields, Vail Valley Fields July 29-31, 2016 29-Jul 40,000.00$ 13,333.33$ 13,333.33$ 13,333.33$ as of 02/05 39,999.99$ Post Event 21 15,100 2,912,273.32$ $72.81 90%$193.00 96%$242.00 83% Vail Kids Adventure Games Vail Village Aug 10-14, 2016 10-Aug 40,000.00$ 13,333.33$ 13,333.33$ 13,333.33$ as of 02/05 39,999.99$ Post Event 90 2,800 545,056.37$ $13.63 41%$198.00 67%$340.00 95% Gourmet on Gore Gore Drive September 2 -5, 2016 2-Sep 55,000.00$ 18,333.33$ 18,333.33$ 18,333.33$ as of 02/05 54,999.99$ Intercept 69 9,600 1,318,274.54$ $23.97 62%$137.00 73%$276.00 62% Vail Oktoberfest LH: Sept. 9-11/VV: Sept. 16-18 LH: Sept. 9-11/VV: Sept. 16- 18 9-Sep 55,000.00$ 18,333.33$ 18,333.33$ 18,333.33$ as of 02/05 54,999.99$ Intercept 52 10,900 1,201,441.99$ $21.84 50%$21.84 73%$252.00 74% Outlier Offroad Festival Gondola One, Lionshead Base September 9-11, 2016 9-Sep 25,000.00$ 8,333.33$ 8,333.33$ 8,333.33$ as of 02/18 24,999.99$ Post Event 43 1,900 569,060.56$ $22.76 62%$300.00 68%$178.00 94% Vail Automotive Classic/Vail Village Car Show & Evening Social Vail Village, Ford Park/Amphitheatre or Meadow Drive September 10-11, 2016 10-Sep 2,000.00$ 2,000.00$ as of 02/05 2,000.00$ No 36th FIPS Mouche World Fly Fishing Championship Evergreen Lodge, Vail Marriott, Dillon Reservoir, Sylvan Lake,Colorado River, Eagle River September 11-18, 2016 11-Sep 50,000.00$ 16,666.67$ 16,666.67$ 16,666.67$ as of 02/05 50,000.01$ Post Event 67 900 182,783.47$ $3.66 67%$215.00 72%$143.00 55% Colorado Grand Lionshead Mall Sept. 16-17, 2016 16-Sep 10,000.00$ 10,000.00$ as of 02/05 10,000.00$ Post Event + Intercept 100 400 409,477.41$ $40.95 98%$922.00 97%$274.00 29% Vail Beaver Creek Restaurant Week Vail/Beaver Creek Friday, September 30th - Sunday, October 9th, 2016 30-Sep 11,500.00$ 3,833.33$ 3,833.33$ as of 10/12 7,666.66$ No Vail Valley Cup: Cynthia Eskwith Memorial Cup Vail Valley Fields October 1-2, 2016 1-Oct 7,500.00$ 7,500.00$ as of 02/05 7,500.00$ No Vail's Top Shelf Harvest Arrabelle at Vail Square 10/1/2016 1-Oct 15,500.00$ 5,166.67$ 5,166.67$ 5,166.67$ as of 02/05 15,500.01$ No Vail Snow Daze Mountain Plaza, Solaris Plaza/Meadown Drive December 9 - 11, 2016 9-Dec 40,000.00$ 13,333.33$ 13,333.33$ as of 02/05 26,666.66$ Intercept 28 11,800 1,614,724.20$ $40.37 53%$136.00 57%$213.00 55% Vail Holidaze Vail Village Dec 16-18, 2016 16-Dec 24,000.00$ 8,000.00$ 8,000.00$ as of 02/12 16,000.00$ Intercept 37 300 109,599.08$ $4.57 42%$332.00 88%$493.00 53% TOTAL: $ 829,000.00 775,499.93$ AVE>58 10,620 1,603,052.16$ $53.25 61%$197.12 71%306.74$ 63% MEDIAN>60 3,950 739,890.57$ $29.62 60%$137.00 69%281.00$ 62% TOTAL>254,887 36,870,199.62$ 2016 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS Contract Status and Payment Tracking Survey ResultsCultural, Recreation & Community Event Category Funding: $829,000 2016 Allocations- Accounting Workbook rvsd 01-24-2017 1/24/2017 1 of 2 Event Name:Proposed Location:2016 Dates:Start Date: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Vail Centre Grandview Room, Donovan Pavilion 2016 1-Jan $56,000.00 $18,666.67 $18,666.66 $18,666.66 as of 03/04 $55,999.99 Post Event 46 400 30,320.00$ $0.54 12%87.00$ 100%205.00$ 97% Mountains of Hope Vail Village, Vail Mountain January 24-28, 2016 and March 6-11, 2016 24-Jan $18,000.00 $6,000.00 $6,000.00 $6,000.00 COMPLETE 06/02 $18,000.00 Post Event 81 700 160,671.00$ $8.93 100%230.00$ 100%0% Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens January 1 - December 31, 2016 1-Jan $15,000.00 $5,000.00 $5,000.00 $5,000.00 as of 02/05 $15,000.00 Post Event 85 8000 176,911.11$ $11.79 21%22.00$ 0%58% Global Solutions Forum Vail Mountain School and The Antlers of Vail October 20 – 23, 2016 20-Oct $15,000.00 $5,000.00 $5,000.00 $5,000.00 as of 10/12 $15,000.00 Post Event 74 500 59,237.25$ $3.95 47%121.00$ 69%442.00$ 65% Vail Symposium Winter 2016 The Donovan Pavilion, The Grand View, The Antlers at Vail, The Arrabelle at Vail Square, The Town of Vail Public Library, The Sonnenalp and Vail December 2015-April 2016 1-Jan $35,000.00 $11,666.67 $11,666.67 $11,666.66 COMPLETE 05/04 $35,000.00 Post Event 71 1,400 99,499.46$ $2.84 7%73.00$ 40%221.00$ 87% Valley Tastings: Food for Youth, and Healthy Kids Colorado Survey Donovan Pavilion summer 2016, early October 2016 Summer 2016 $1,000.00 $1,000.00 as of 02/05 $1,000.00 No Starting Hearts: All You Need Is Heart Event Donovan Pavilion 2/8/2016 8-Feb $6,000.00 $6,000.00 COMPLETE 05/04 $6,000.00 No Vertical Express Vail Village, Vail Mountain 2/27/2016 27-Feb $4,000.00 $4,000.00 COMPLETE 05/04 $4,000.00 No 145 17,800.00$ $4.45 55% TOTAL:$150,000.00 $76,000.00 AVE>71 1,858$ 90,739.80$ 32.50$ 37%106.60$ 62%289.33$ 60% MEDIAN>74 600 79,368.36$ 4.20$ 21%87.00$ 69%221.00$ 62% TOTAL>11,145 544,438.82$ Fireworks - Vail America Days- $33,500 Holidaze - $18,000 4-Jul $51,500.00 $33,500 18,000 as of 02/05 $51,500.00 $51,500.00 $137,500.00 Event Name:2016 Dates:Start Date: 2016 Funding Allocated Payment 1 Payment 2 Payment 3 Contract Status Total Paid Out RRC Survey NPS Attendance Estimate Total Direct Econ Impact Payback Ratio Overnight Visitor % Direct Econ Impact per Attendee Day % Staying in Paid Lodging Avg. ADR In-state visitation % Bravo! Vail Valley Music Festival 7/1-8/6 1-Jul $256,100.00 $85,336.33 $85,336.33 $85,336.33 as of 02/05 $256,008.99 Intercept 82 57,000 7,306,558.47$ $28.53 34%$128.00 $304.00 51% Vail International Dance Festival 7/30-8/13 30-Jul $47,380.00 $15,793.33 $15,793.33 $15,793.33 as of 02/05 $47,379.99 Intercept 70 20,900 2,687,497.53$ $56.72 59%$129.00 57%$287.00 48% Burton USO 2/29-3/5 Feb-29 $400,000.00 $266,666.66 $0.00 $133,333.34 COMPLETE 05/06 $400,000.00 Intercept 50 21,500 3,925,562.29$ $9.81 52%$183.00 59%$398.00 Hot Summer Nights 6/14-7/26, 8/16 & 8/23 Jun-16 $28,325.00 $9,441.67 $9,441.65 $9,441.65 as of 02/05 $28,324.97 Intercept 71 23,100 1,681,604.70$ $59.37 67%$73.00 24%$174.00 37% Vail Jazz Festival 6/26-9/5 Jun-16 $74,160.00 $24,720.00 $24,720.00 $24,720.00 as of 02/05 $74,160.00 Post Event 90 2,800 578,077.07$ $7.79 75%$206.00 81%$170.00 52% National Repertory Orchestra 13-Jul ?$1,030.00 $1,030.00 COMPLETE 05/06 $1,030.00 No Spring Back to Vail Solaris- additional concert for augmenting closing weekend activations 8-Apr $100,000.00 $50,000.00 $16,666.67 $33,333.33 COMPLETE 07/08 $100,000.00 confirm intercept Vail Film Festival: Virtual Reality Experience Closing weekend activation: Addition of Virtual Reality tent Apr 8-10 $16,700.00 $11,133.34 $5,566.66 COMPLETE 05/04 $16,700.00 No Spring Back Block Party Closing weekend activation Apr 8-10 $5,000.00 $5,000.00 COMPLETE 05/06 $5,000.00 No COUNCIL CONTRIBUTIONS TOTAL:$928,695.00 $923,603.95 MEAN>>73 25,060 3,235,860.01$ $162.22 57%$143.80 55%$257.25 47% MEDIAN>71 21,500 2,687,497.53$ $28.53 59%$129.00 58%$287.00 50% TOTAL>68,300 16,179,300.06$ 67 334,332 53,593,938.50$ $82.66 52%149.17$ 63%284.44$ 57% RRC Event Surveys ($52,000) for all events funded > $10,001 Incentives: pd. From Econ Dev. Budget 1-Jan $52,000.00 $26,000.00 $13,000.00 $39,000 Meeting & Miscellaneous Expenses spent as of 08/02 1-Jan $3,800.00 $2,876.37 $1,962,071.37 2016 CSE Administrative Budget: $55,800 Administrative Budget Remaining Contract Status and Payment Tracking Survey Results ALL EVENTS AVERAGE or TOTAL> CSE Cultural, Recreation and Community Event Funds: $829,000 CSE Education and Enrichment Event Funds: $150,000 RRC Event Surveys + incentives: $52,000 Fireworks Funding: $51,500 CSE Admin Budget: $3,800 CSE TOTAL BUDGET: $1,086,300 Education & Enrichment (EE) Event Category Funding: $150,000 TOV Council Designated: Funding for Fireworks: $51,500 Fireworks Budget Remaining: TOTAL Special Events Budget 2016 TOV Council Funded Events: $806,995 2016 Allocations- Accounting Workbook rvsd 01-24-2017 1/24/2017 2 of 2