HomeMy WebLinkAbout1.b. 2017 Allocations- Accounting Workbook _ 2.24.172017 Allocations- Accounting Workbook _ 2.21.17 2/24/2017 1 of 2
Invoice Requested Invoice Submitted
#Event:Producing Entity:2017 Dates:Start
Date:
2017 Funding
Allocated
Contract
Received
Attach B
Rec'd
Sponsor
Attach C
Rec'd
Mrktg
Invoice
Received Payment 1 Payment 2 Payment 3 Total Paid Out Amount Still Owed RRC Survey
1 Vail Yeti Hockey Club Vail Yeti Hockey
Jan 6,7,13 Feb 3,4,17,18,24,25 Mar
17,18,24,25Dec1,2,15,16 6-Jan 10,000.00$ X X X X $3,333.00 $3,333.00 $6,666.00 3,334.00$ Web w/card
2 U16 Rocky/Central Junior Championships
Ski and Snowboard Club
Vail March 11-17, 2017 11-Mar $4,790.00 X X X X $1,580.70 $1,580.70 3,209.30$
3 Pink Vail Vail Valley Medical Center Saturday, March 25, 2017 25-Mar 10,000.00$ X X X X $6,600.00 $6,600.00 3,400.00$ Web
4 Taste of Vail Taste of Vail April 5-8, 2017 5-Apr 40,000.00$ X X X X $13,200.00 $13,200.00 26,800.00$ Intercept
5 Spring Back to Vail Highline April 14-16, 2017 14-Apr 30,000.00$ $0.00 30,000.00$ Use 2016 data
6 Skate Vail's "Melee in the Mountains"The America Cup, Inc.Saturday, April 29, 2017 29-Apr 12,000.00$ X X X $0.00 12,000.00$ Web
7 Vail Whitewater Series Vail Recreation District May 9, 16, 23, 30, June 6 9-May 6,000.00$ X X X X $1,980.00 $1,980.00 4,020.00$
8 GoPro Mountain Games Vail Valley Foundation June 8 - 11, 2017 8-Jun 90,000.00$ X X X X $29,700.00 $29,700.00 60,300.00$
Data provided
by VVF
9 Vail Craft Beer Classic June 15-18, 2017 15-Jun 60,000.00$ X X X X $19,800.00 $19,800.00 40,200.00$ Intercept
10 King of the Mountain Volleyball
King of the Mountain
Volleyball June 16-18, 2017 16-Jun 15,000.00$ X X X X $4,950.00 $4,950.00 $9,900.00 5,100.00$ Web
11 Vail Farmers Market & Art Show
Vail Farmers' Market & Art
Show/Meadow Drive June 18 - October 1, 2017 18-Jun 35,000.00$ X X X X $11,550.00 $11,550.00 23,450.00$ Use 2016 data
12 Vail Arts Festival Eagle Valley Events, Inc.June 23 - 25, 2017 23-Jun 8,000.00$ $0.00 8,000.00$ Intercept
13 Vail Family Fun Fest Blue Creek Productions, Inc June 24, July 1, 8, 15, 22, 29 & Aug 5 24-Jun 20,000.00$ X X X X $6,600.00 $6,600.00 13,400.00$ Intercept
14 Vail Lacrosse Shootout
International Lacrosse
Promotions, Inc.June 25 - July 4, 2017 25-Jun 15,000.00$ X X X X $4,950.00 $4,950.00 10,050.00$ Web
15 Vail Summer Bluegrass Series Lakeside Stride June 28, July 5, July 12, & July 19 28-Jun 50,000.00$ X X X X $16,500.00 $16,500.00 33,500.00$ Intercept
16 Vail Farmers Market - Farm to Table Dinners JJRose Holdings Group LLC June 30, July 14, August 4 30-Jun 9,000.00$ X X X X $2,970.00 $2,970.00 6,030.00$ Web
17 Vail America Days Highline Monday, July 4, 2016 4-Jul 65,000.00$ $0.00 65,000.00$
18 Prep Baseball Reports West Championships Laura Lodge July 20-23, 2017 20-Jul $10,000.00 X X X X $3,300.00 $3,300.00 6,700.00$ Web
19 Kick It 3v3 National Soccer Championship
North American Sports
Group July 28-30, 2017 28-Jul 40,000.00$ X X X X $13,200.00 $13,200.00 26,800.00$ Web
20 Vail Kids Adventure Games Kids Adventure Games, LLC August 9-13, 2017 9-Aug 42,500.00$ X X X X $14,025.00 $14,025.00 28,475.00$ Web
21 Gourmet on Gore Highline September 1-4, 2017 1-Sep 60,000.00$ $0.00 60,000.00$ Intercept
22 Vail Oktoberfest Highline
LH: September 8-10 and VV:
September 15-17 8-Sep 60,000.00$ $0.00 60,000.00$ Use 2016 data
23
Vail Automotive Classic/Vail Village Car Show &
Evening Social Vail Valley Sunday, September 10, 2017 10-Sep 6,000.00$ X X X X $1,980.00 $1,980.00 4,020.00$
24 Taste of Vail: Southern Hemisphere Fall Tasting CO Grand and LHMA September 21-24, 2017 21-Sep 14,000.00$ X X X X $4,620.00 $4,620.00 9,380.00$ Web
25 Slow Fashion Vail Highline September 22-24, 2017 22-Sep $5,000.00 X X X X $1,650.00 $1,650.00 3,350.00$ Intercept
26 Vail Beaver Creek Restaurant Week GROUP970 Restaurant September 29 - October 8,2017 29-Sep 10,000.00$ X X X $3,333.33 $3,333.33 6,666.67$
27 Outlier Offroad Festival Greenspeed Project September 30 - Oct 1, 2017 30-Sep 25,000.00$ X X X X $0.00 25,000.00$ Web
28 Vail Valley Soccer Cup Vail Valley Soccer Club October 6-8, 2017 6-Oct 10,000.00$ X $0.00 10,000.00$ Web
29 Vail Snow Daze Highline December 8-10, 2017 8-Dec 40,000.00$ $0.00 40,000.00$ Use 2016 data
30 Vail Holidays Ren Productions December 10, 17-31, 2017 10-Dec 25,000.00$ X X X X $8,250.00 $8,250.00 16,750.00$
TOTAL: $ 827,290.00 $182,355.03 644,934.97$
2017 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS
Cultural, Recreation & Community Event Category Funding: $837,290
2017 Allocations- Accounting Workbook _ 2.21.17 2/24/2017 2 of 2
#Event Name:Producing Entity:2017 Dates:Start
Date:
2016 Funding
Allocated
Contract
Status
Attach B
Rec'd
Sponsor
Attach C
Rec'd
Mrktg
Invoice 1
submitted Total Paid Out Amount Still Owed RRC Survey
1 Vail Centre
Leadership Institute in
2015)2017 1-Jan $58,500.00 X X X X $19,305.00 $19,305.00 39,195.00$ Web
2 Vail Symposium Vail Symposium 2017 1-Jan $35,000.00 X X X X $23,000.00 $23,000.00 12,000.00$ Web
3 Community Art Events for the Town of Vail Eagle River Youth Coalition 2017 1-Jan $10,000.00 X X X X $3,300.00 $3,300.00 $6,600.00 3,400.00$ Web
4 Vail Veterans Program Vail Veterans Program January 22-26, March 5-10 22-Jan $18,000.00 X X NA X $5,940.00 $5,940.00 12,060.00$
5 Starting Hearts: All You Need Is Heart Event Starting Hearts February 1-Feb $6,000.00 $0.00 6,000.00$
6 Vertical Express Can Do Multiple Sclerosis 18-Feb 18-Feb $4,000.00 X X X X $1,320.00 $1,320.00 $2,640.00 1,360.00$
7 Betty Ford Alpine Gardens Programming Betty Ford Alpine Gardens April - October, 2017 1-Apr $15,000.00 X X X X $0.00 15,000.00$ Web
8 Global Solutions Forum
Shoulder: The
International School of October 1-Oct $5,000.00 X X X $0.00 5,000.00$ Use 2016 data
TOTAL:$151,500.00 $15,180.00 $136,320.00
1
Fireworks - Vail America Days- $33,810 & Holidaze -
$18,205 4-Jul $52,015.00 #REF!#REF!
$52,015.00 #REF!#REF!
#Event Name:Producing Entity:2017 Dates:Start
Date:
2016 Funding
Allocated
Contract
Status
Attach B
Rec'd
Sponsor
Attach C
Rec'd
Mrktg
Invoice 1
submitted Total Paid Out Amount Still Owed RRC Survey
1 Burton USO Highline February 27 - March 5, 2017 27-Feb $404,000.00 X X X X $266,640.00 $266,640.00 137,360.00$ Web & Intercept
2 Vail Jazz Festival Vail Jazz Foundation June 9 - September 4, 2017 9-Jun $74,902.00 X X X X $24,717.66 $24,717.66 50,184.34$ Use 2016 data
3 Hot Summer Nights Vail Valley Foundation
6/20, 6/27, 7/11, 7/18, 7/25, 8/15,
8/22 20-Jun $27,500.00 X X X X $0.00 27,500.00$ Use 2016 data
4 Bravo! Vail Valley Music Festival Bravo!June 22 - August 3, 2017 22-Jun $258,661.00 X X X X $85,358.13 $85,358.13 173,302.87$ Use 2016 data
5 National Repertory Orchestra National Repertory O.12-Jul 12-Jul $1,000.00 X X X X $1,000.00 $1,000.00 -$
6 Vail International Dance Festival Vail Valley Foundation July 29 - August 12, 2017 29-Jul $48,962.00 X X X X $0.00 48,962.00$ Use 2016 data
COUNCIL CONTRIBUTIONS TOTAL:$815,025.00 $377,715.79 $437,309.21
1 RRC Event Surveys ($53,328)1-Jan $53,328.00 $53,328.00
2 Meeting & Admin Expenses $923.63 1-Jan $3,030.00 $2,876.37
$3,030.00
$1,848,860.00
2017 CSE Administrative Budget: $56,358
Administrative Budget Remaining
CSE Cultural, Recreation and Community Event Funds: $837,290
CSE Education and Enrichment Event Funds: $151,500
RRC Event Surveys + incentives: $53,328
Fireworks Funding: $52,015
CSE Admin Budget: $3,030
CSE TOTAL BUDGET: $1,097,163
Education & Enrichment (EE) Event Category Funding: $150,000
TOV Council Designated: Funding for Fireworks: $51,500
Fireworks Budget Remaining:
TOTAL Special Events Budget
2017 TOV Council Funded Events: $815,025