HomeMy WebLinkAbout1.b. 2017 Allocations- Accounting Workbook _ 5.30.172017 Allocations- Accounting Workbook _ 5.30.17 5/30/2017 1 of 3
Invoice Requested Invoice Submitted
#Event:Producing Entity:Proposed Location:2017 Dates:Start
Date:
Total Grid
Score
(out of 700)
2017 Funding Allocated Account # Payment 1 Payment 2 Payment 3 Total Paid Out Amount Still Owed RRC Survey
1 Vail Yeti Hockey Club Vail Yeti Hockey Dobson Ice Arena
Jan 6,7,13 Feb 3,4,17,18,24,25 Mar
17,18,24,25Dec1,2,15,16 6-Jan 536 10,000.00$ 001-6210.74.04 $3,333.00 $3,333.00 $3,334.00 $10,000.00 -$ Web w/card
2 U16 Rocky/Central Junior Championships
Ski and Snowboard Club
Vail Golden Peak March 11-17, 2017 11-Mar 400 $4,790.00 001-6210.74.04 $1,580.70 $1,580.70 3,209.30$
3 Pink Vail Vail Valley Medical Center Vail Mountain Saturday, March 25, 2017 25-Mar 567 10,000.00$ 001-6210.74.04 $6,600.00 $6,600.00 3,400.00$ Web
4 Taste of Vail Taste of Vail
Vail Village, Lionshead, Gore Creek, Willow Bridge
Rd., Four Seasons April 5-8, 2017 5-Apr 557 40,000.00$ 001-6210.74.04 $13,200.00 $13,333.33 $26,533.33 13,466.67$ Intercept
5 Spring Back to Vail Highline Golden Peak, Vail Village April 14-16, 2017 14-Apr 509 30,000.00$ 001-6210.74.04 $9,900.00 $9,900.00 $10,200.00 $30,000.00 -$ Use 2016 data
6 Skate Vail's "Melee in the Mountains"The America Cup, Inc.Dobson Ice Arena Saturday, April 29, 2017 29-Apr 608 12,000.00$ 132-6300.71.01 $3,960.00 $3,960.00 $4,080.00 $12,000.00 -$ Web
7 Vail Whitewater Series Vail Recreation District Whitewater Park May 9, 16, 23, 30, June 6 9-May 420 6,000.00$ 001-6210.74.04 $1,980.00 $1,980.00 4,020.00$
8 GoPro Mountain Games Vail Valley Foundation
Golden Peak, Vail Vallage, Mountain Plaza, and
Homestake Creek in Red Cliff June 8 - 11, 2017 8-Jun 591 90,000.00$ 001-6210.74.04 $29,700.00 $29,700.00 60,300.00$
Data provided
by VVF
9 Vail Craft Beer Classic Vail Village June 15-18, 2017 15-Jun 60,000.00$ 001-6210.74.04 $19,800.00 $8,000.00 $27,800.00 32,200.00$ Intercept
10 King of the Mountain Volleyball
King of the Mountain
Volleyball Vail Valley Fields June 16-18, 2017 16-Jun 525 15,000.00$ 001-6210.74.04 $4,950.00 $4,950.00 $9,900.00 5,100.00$ Web
11 Vail Farmers Market & Art Show
Vail Farmers' Market & Art
Show/Meadow Drive Meadow Drive June 18 - October 1, 2017 18-Jun 531 35,000.00$ 001-6210.74.04 $11,550.00 $11,550.00 23,450.00$ Use 2016 data
12 Vail Arts Festival Eagle Valley Events, Inc.Lionshead Mall, Arrabelle at Vail Square June 23 - 25, 2017 23-Jun 392 8,000.00$ 001-6210.74.04 $0.00 8,000.00$ Intercept
13 Vail Family Fun Fest Blue Creek Productions, Inc Lionshead June 24, July 1, 8, 15, 22, 29 & Aug 5 24-Jun 374 20,000.00$ 132-6300.71.01 $6,600.00 $6,600.00 13,400.00$ Intercept
14 Vail Lacrosse Shootout
International Lacrosse
Promotions, Inc.Ford Park, Vail Athletic Field, VMS, Donovan Park June 25 - July 4, 2017 25-Jun 502 15,000.00$ 132-6300.71.01 $4,950.00 $5,000.00 $9,950.00 5,050.00$ Web
15 Vail Summer Bluegrass Series Lakeside Stride Arrabelle at Vail Square June 28, July 5, July 12, & July 19 28-Jun 515 50,000.00$ 001-6210.74.04 $16,500.00 $16,500.00 $33,000.00 17,000.00$ Intercept
16 Vail Farmers Market - Farm to Table Dinners JJRose Holdings Group LLC Meadow Drive June 30, July 14, August 4 30-Jun 506 9,000.00$ 001-6210.74.04 $2,970.00 $2,970.00 6,030.00$ Web
17 Vail America Days Highline Vail Village, Lionshead Monday, July 4, 2016 4-Jul 578 65,000.00$ 001-6210.74.04 $21,450.00 $21,450.00 43,550.00$
18 Prep Baseball Reports West Championships Laura Lodge Ford Fields July 20-23, 2017 20-Jul 475 $10,000.00 001-6210.74.04 $3,300.00 $3,300.00 6,700.00$ Web
19 Kick It 3v3 National Soccer Championship
North American Sports
Group Ford Fields, Vail Valley Fields July 28-30, 2017 28-Jul 508 40,000.00$ 001-6210.74.04 $13,200.00 $13,200.00 26,800.00$ Web
20 Vail Kids Adventure Games Kids Adventure Games, LLC Vail Village August 9-13, 2017 9-Aug 532 42,500.00$ 001-6210.74.04 $14,025.00 $14,025.00 28,475.00$ Web
21 Gourmet on Gore Highline Gore Drive September 1-4, 2017 1-Sep 572 60,000.00$ 132-6300.71.01 $19,800.00 $19,800.00 40,200.00$ Intercept
22 Vail Oktoberfest Highline LH: Sept. 9-11/VV: Sept. 16-18
LH: September 8-10 and VV:
September 15-17 8-Sep 554 60,000.00$ 132-6300.71.01 $19,800.00 $19,800.00 40,200.00$ Use 2016 data
23
Vail Automotive Classic/Vail Village Car Show &
Evening Social Vail Valley Vail Villaege, Mountain Plaza, Golf Clubhouse Sunday, September 10, 2017 10-Sep 456 6,000.00$ 132-6300.71.01 $1,980.00 $1,980.00 4,020.00$
24 Taste of Vail: Southern Hemisphere Fall Tasting CO Grand and LHMA Vail Village September 21-24, 2017 21-Sep 435 14,000.00$ 132-6300.71.01 $4,620.00 $4,620.00 9,380.00$ Web
25 Slow Fashion Vail Highline Vail Village September 22-24, 2017 22-Sep 532 $5,000.00 132-6300.71.01 $1,650.00 $1,650.00 3,350.00$ Intercept
26 Vail Beaver Creek Restaurant Week GROUP970 Restaurant Vail/Beaver Creek September 29 - October 8,2017 29-Sep 533 10,000.00$ 132-6300.71.01 $3,333.33 $3,333.33 6,666.67$
27 Outlier Offroad Festival Greenspeed Project Gondola One, Lionshead Base September 30 - Oct 1, 2017 30-Sep 509 25,000.00$ 132-6300.71.01 $8,333.33 $8,333.33 16,666.67$ Web
28 Vail Valley Soccer Cup Vail Valley Soccer Club Vail Valley Fields October 6-8, 2017 6-Oct 455 10,000.00$ 132-6300.71.01 $3,300.00 $3,300.00 6,700.00$ Web
29 Vail Snow Daze Highline Mountain Plaza, Solaris Plaza/Meadown Drive December 8-10, 2017 8-Dec 521 40,000.00$ 132-6300.71.01 $13,200.00 $13,200.00 26,800.00$ Use 2016 data
30 Vail Holidays Ren Productions Vail Village December 10, 17-31, 2017 10-Dec 489 25,000.00$ 132-6300.71.01 $8,250.00 $8,250.00 16,750.00$
TOTAL: $ 827,290.00 $356,405.69 470,884.31$
2017 TOWN OF VAIL ALLOCATIONS FOR SPECIAL EVENTS
Cultural, Recreation & Community Event Category Funding: $837,290
2017 Allocations- Accounting Workbook _ 5.30.17 5/30/2017 2 of 3
#Event Name:Producing Entity:Proposed Location:2017 Dates:Start
Date:
Total Grid
Score 2016 Funding Allocated Account # Total Paid Out Amount Still Owed RRC Survey
1 Vail Centre
Leadership Institute in
2015)Grandview Room, Donovan Pavilion 2017 1-Jan 638 $58,500.00 001-6210.74.05 $19,305.00 $19,305.00 $38,610.00 19,890.00$ Web
2 Vail Symposium Vail Symposium Donovan, Antlers, Grand View, VMS 2017 1-Jan 519 $35,000.00 001-6210.74.05 $23,000.00 $23,000.00 12,000.00$ Web
3 Community Art Events for the Town of Vail Alpine Arts Center Various TOV Facilities 2017 1-Jan 481 $10,000.00 001-6210.74.05 $3,300.00 $3,300.00 $6,600.00 3,400.00$ Web
4 Vail Veterans Program Vail Veterans Program Vail January 22-26, March 5-10 22-Jan 579 $18,000.00 001-6210.74.05 $5,940.00 $12,060.00 $18,000.00 -$
5 Starting Hearts: All You Need Is Heart Event Starting Hearts Donovan Pavilion February 1-Feb 441 $6,000.00 001-6210.74.05 $6,000.00 $6,000.00 -$
6 Vertical Express Can Do Multiple Sclerosis Vail Village, Vail Mountain 18-Feb 18-Feb 419 $4,000.00 001-6210.74.05 $1,320.00 $1,360.00 $1,320.00 $4,000.00 -$
7 Betty Ford Alpine Gardens Programming Betty Ford Alpine Gardens Betty Ford Alpine Gardens April - October, 2017 1-Apr 558 $15,000.00 001-6210.74.05 $4,950.00 $4,950.00 10,050.00$ Web
8 Global Solutions Forum
Shoulder: The
International School of Vail Mountain School and The Antlers of Vail October 1-Oct 538 $5,000.00 001-6210.74.05 $1,650.00 $1,650.00 3,350.00$ Use 2016 data
TOTAL:$151,500.00 $41,200.00 $110,300.00
1
Fireworks - Vail America Days- $33,810 & Holidaze -
$18,205 4-Jul $52,015.00 001-6210.74.06 $33,810.00 $18,205.00 #REF!#REF!
$52,015.00 #REF!#REF!
#Event Name:Producing Entity:2017 Dates:Start
Date:
Total Grid
Score 2016 Funding Allocated Account # Total Paid Out Amount Still Owed RRC Survey
1 Burton USO Highline February 27 - March 5, 2017 27-Feb $404,000.00 001-6210.74.01 $266,640.00 $137,360.00 $404,000.00 -$ Web & Intercept
2 Vail Jazz Festival Vail Jazz Foundation June 9 - September 4, 2017 9-Jun $74,902.00 001-6210.74.01 $24,717.66 $24,717.66 $49,435.32 25,466.68$ Use 2016 data
3 Hot Summer Nights Vail Valley Foundation
6/20, 6/27, 7/11, 7/18, 7/25, 8/15,
8/22 20-Jun $27,500.00 001-6210.74.01 $9,075.00 $9,075.00 18,425.00$ Use 2016 data
4 Bravo! Vail Valley Music Festival Bravo!June 22 - August 3, 2017 22-Jun $258,661.00 001-6210.74.01 $85,358.13 $85,358.13 173,302.87$ Use 2016 data
5 National Repertory Orchestra National Repertory O.12-Jul 12-Jul $1,000.00 001-6210.74.01 $1,000.00 $1,000.00 -$
6 Vail International Dance Festival Vail Valley Foundation July 29 - August 12, 2017 29-Jul $48,962.00 001-6210.74.01 $16,157.46 $16,157.46 32,804.54$ Use 2016 data
COUNCIL CONTRIBUTIONS TOTAL:$815,025.00 $565,025.91 $249,999.09
1 RRC Event Surveys ($53,328)Econ Dev. Budget 1-Jan $53,328.00 001-6210.74.01 $53,328.00
2 Meeting & Admin Expenses $923.63 As of 1/1/2017 1-Jan $3,030.00 $2,876.37
$3,030.00
$1,848,860.00
2017 CSE Administrative Budget: $56,358
Administrative Budget Remaining
CSE Cultural, Recreation and Community Event Funds: $837,290
CSE Education and Enrichment Event Funds: $151,500
RRC Event Surveys + incentives: $53,328
Fireworks Funding: $52,015
CSE Admin Budget: $3,030
CSE TOTAL BUDGET: $1,097,163
Education & Enrichment (EE) Event Category Funding: $150,000
TOV Council Designated: Funding for Fireworks: $51,500
Fireworks Budget Remaining:
TOTAL Special Events Budget
2017 TOV Council Funded Events: $815,025
2017 Allocations- Accounting Workbook _ 5.30.17 5/30/2017
Event:2017 Dates:Start Date: 2017 Funding
Allocated RRC Survey NPS Attendance
Estimate
Total Direct Econ
Impact
Payback
Ratio
Overnight
Visitor %
Direct Econ Impact
per Attendee Day
% Staying in Paid
Lodging Avg. ADR In-state
visitation %
1 Vail Yeti Hockey Club
Jan 6,7,13 Feb 3,4,17,18,24,25 Mar
17,18,24,25Dec1,2,15,16 6-Jan 10,000.00$ Intercept 39%10,400 1,386,169.29$ $138.62 32%$133.00 67%$388.00 58%
2
U16 Rocky/Central Junior
Championships March 11-17, 2017 11-Mar 4,790.00$
3 Pink Vail Saturday, March 25, 2017 25-Mar 10,000.00$ Web 79%2,800 360,559.25$ $36.06 22%$130.00 36%$471.00 77%
4 Taste of Vail April 5-8, 2017 5-Apr 40,000.00$
Intercept -
Lamb Cookoff 27%4,000 308,315.06$ $2.37 32%$77.00 45%$306.00 70%
5 Spring Back to Vail April 14-16, 2017 14-Apr 30,000.00$
Intercept
(concert only)27%4,000 308,315.06$ $2.37 32%$77.00 45%$306.00 70%
6
Skate Vail's "Melee in the
Mountains"Saturday, April 29, 2017 29-Apr 12,000.00$ Web 71%600 70,415.33$ $5.87 50%$120.00 84%$119.00 96%
7 Vail Whitewater Series May 9, 16, 23, 30, June 6 9-May 6,000.00$
8 GoPro Mountain Games June 8 - 11, 2017 8-Jun 90,000.00$
Data provided
by VVF
9 Vail Craft Beer Classic June 15-18, 2017 15-Jun 60,000.00$ Intercept
10
King of the Mountain
Volleyball June 16-18, 2017 16-Jun 15,000.00$ Web
11
Vail Farmers Market & Art
Show June 18 - October 1, 2017 18-Jun 35,000.00$ Use 2016 data
12 Vail Arts Festival June 23 - 25, 2017 23-Jun 8,000.00$ Intercept
13 Vail Family Fun Fest June 24, July 1, 8, 15, 22, 29 & Aug 5 24-Jun 20,000.00$ Intercept
14 Vail Lacrosse Shootout June 25 - July 4, 2017 25-Jun 15,000.00$ Web
15
Vail Summer Bluegrass
Series June 28, July 5, July 12, & July 19 28-Jun 50,000.00$ Intercept
16
Vail Farmers Market - Farm
to Table Dinners June 30, July 14, August 4 30-Jun 9,000.00$ Web
17 Vail America Days Monday, July 4, 2016 4-Jul 65,000.00$
18
Prep Baseball Reports West
Championships July 20-23, 2017 20-Jul 10,000.00$ Web
19
Kick It 3v3 National Soccer
Championship July 28-30, 2017 28-Jul 40,000.00$ Web
20 Vail Kids Adventure Games August 9-13, 2017 9-Aug 42,500.00$ Web
21 Gourmet on Gore September 1-4, 2017 1-Sep 60,000.00$ Intercept
22 Vail Oktoberfest
LH: September 8-10 and VV:
September 15-17 8-Sep 60,000.00$ Use 2016 data
23
Vail Automotive Classic/Vail
Village Car Show & Evening
Social Sunday, September 10, 2017 10-Sep 6,000.00$
24
Taste of Vail: Southern
Hemisphere Fall Tasting September 21-24, 2017 21-Sep 14,000.00$ Web
25 Slow Fashion Vail September 22-24, 2017 22-Sep 5,000.00$ Intercept
26
Vail Beaver Creek Restaurant
Week September 29 - October 8,2017 29-Sep 10,000.00$
27 Outlier Offroad Festival September 30 - Oct 1, 2017 30-Sep 25,000.00$ Web
28 Vail Valley Soccer Cup October 6-8, 2017 6-Oct 10,000.00$ Web
29 Vail Snow Daze December 8-10, 2017 8-Dec 40,000.00$ Use 2016 data
30 Vail Holidays December 10, 17-31, 2017 10-Dec 25,000.00$
AVE>49%4,360 486,754.80$ 37.06$ 34%107.40$ 55%318.00$ 74%
MEDIAN>39%4,000 308,315.06$ 5.87$ 32%120.00$ 45%306.00$ 70%
TOTAL>21,800 2,433,773.99$
Event:2017 Dates:Start Date: 2017 Funding
Allocated RRC Survey NPS Attendance
Estimate
Total Direct Econ
Impact
Payback
Ratio
Overnight
Visitor %
Direct Econ Impact
per Attendee Day
% Staying in Paid
Lodging Avg. ADR In-state
visitation %
1 Vail Centre 2017 1-Jan $58,500.00 Web
2 Vail Symposium 2017 1-Jan $35,000.00 Web 65 1400 59,330.27$ $1.70 3%44.00$ 50%268.00$ 86%
3
Community Art Events for
the Town of Vail 2017 1-Jan $10,000.00 Web
4 Vail Veterans Program January 22-26, March 5-10 22-Jan $18,000.00
5
Starting Hearts: All You Need
Is Heart Event February 1-Feb $6,000.00
6 Vertical Express 2/18/2017 18-Feb $4,000.00
7
Betty Ford Alpine Gardens
Programming April - October, 2017 1-Apr $15,000.00 Web
8 Global Solutions Forum October 1-Oct $5,000.00 Use 2016 data
AVE>6500%1,400$ 59,330.27$ 1.70$ 3%44.00$ 50%268.00$ 86%
MEDIAN>65 1,400 59,330.27$ 1.70$ 3%44.00$ 50%268.00$ 86%
TOTAL>1,400 59,330.27$
Event:2017 Dates:Start Date: 2017 Funding
Allocated RRC Survey NPS Attendance
Estimate
Total Direct Econ
Impact
Payback
Ratio
Overnight
Visitor %
Direct Econ Impact per
Attendee Day
% Staying in Paid
Lodging Avg. ADR In-state
visitation %
1 Burton USO February 27 - March 5, 2017 27-Feb $0.00
Web &
Intercept 66%22,200 3,929,764.53$ $9.73 47%$177.00 64%$395.00 59%
2 Vail Jazz Festival June 9 - September 4, 2017 9-Jun $25,466.68 Use 2016 data
3 Hot Summer Nights
6/20, 6/27, 7/11, 7/18, 7/25, 8/15,
8/22 20-Jun $18,425.00 Use 2016 data
4
Bravo! Vail Valley Music
Festival June 22 - August 3, 2017 22-Jun $173,302.87 Use 2016 data
5
National Repertory
Orchestra 12-Jul 12-Jul $0.00
6
Vail International Dance
Festival July 29 - August 12, 2017 29-Jul $32,804.54 Use 2016 data
MEAN>>66%22,200 3,929,764.53$ 9.73$ 47%177.00$ 64%395.00$ 59%
MEDIAN>66%22,200 3,929,764.53$ 9.73$ 47%177.00$ 64%395.00$ 59%
TOTAL>22,200 3,929,764.53$
ALL EVENTS
AVERAGE or
TOTAL>22 9,320.00 1,491,949.87$ 16.16$ 28%109.47$ 56%327.00$ 73%
2017 Survey Results - Education & Enrichment Events
2017 Survey Results - Community, Recreation & Cultural Events
2017 Survey Results - Council Funded