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Home My WebLink About5. 2018 RFP Application v07.03.20173496272 VAIL COMMISSION ON SPECIAL EVENTS - 2018 EVENT/PROGRAM FUNDING APPLICATION : *PLEASE NOTE: Call or email Laura Waniuk before you begin filling out application to ensure proper completion. lwaniuk@vailgov.com or 970-477-3417 Complete form below and attach documents as required. Only applications submitted through this website will be accepted. DEADLINE: September 25 Please select the event category for your RFP : Education & Enrichment Are you a first time submitter for the Town of Vail Commission on Special Events funding program? : Yes Amount of 2018 event funding requested : $25,000 Name of Event : LAura Proposed Event Start Date : 2017-07-19 Proposed Event End Date : 2017-07-26 If you have more than a single date range, please list all your event/program dates here in this format MM/DD: : 05/06 Are your event dates set or could they changed? : Event dates cannot be changed Name of person completing the application : Laura Title of person completing the application : Waniuk Mailing Address Street : PO City : wolcott State : US-CO Zip Code : 81655 Telephone number : 7602163085 Email address : lwaniuk@live.com Event and/or Organization Website : vailgov.com Number of years organization has been in business : 5 Organization's Mission Statement : asdfsdfs Organization's Tax Status : For Profit If applicable, please attach current State Department of Revenue Certificate with this application. : Vail (1).png Does the event or program benefit a charity? : Yes Please name the beneficiary : eagle county EVENT DESCRIPTION : EVENT DESCRIPTION : Is this a new or existing event in Vail? : New Please provide a detailed description of the event and its activities. : asdfsdfsd Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. : asdfsdfa Do you plan to use Vail Recreation District Facilities? : Yes If any of the event takes place outside of the Town of Vail, please explain where the event will take place and why. : asdfsdfsdf ENVIRONMENTAL PRACTICES : Which of these environmental practices will you commit to executing at your event? : Recycle Eco Friendly serving Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable event best practices. : hyelp EVENT PARTICIPANTS : Number of participants (athletes, artists, exhibitors, etc.) anticipated : 3 Number of volunteers needed : 3 Number of event staff : 3 Estimate of total number of spectators/attendees anticipated : 3 SCORECARD CRITERIA QUESTIONS : Estimate the number of Colorado destination guests your event/program will bring to Vail : 3 Estimate the number of destination guests from outside Colorado your event/program will bring to Vail : 3 Estimate the number of international guests your event/program will bring to Vail : 3 How will your event/program drive group business? : help How will your event increase sales tax in Vail? : help EE - How will the event or program enhance Leadership Skills: locally, nationally and internationally? : EE - How will the event or program foster a health and well being reputation for Vail? : EE - How will the event or program provide opportunities for intellectual dialogues and problem solving : EE - How will the event or program deliver an educational component? : EE - Please upload course syllabus or class descriptions : EE - How will the event or program create a lasting impact on the community? : EE: How will the event or program build the Vail Brand? : EE - Event Timing: How is it the right event or program at the right time? : EE - Demographic Fit: How will the event or program optimize the quality of participants to improve future economic opportunity? : EE - Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? : EE - Growth Potential: How will the event or program deliver fresh content and enhanced experiences? : EE - Growth Potential: How will the event or program achieve national/global recognition and participation? : EE - Marketing Strength: What is the marketing reach for the event or program? (Reach refers to the total number of different people or households exposed, at least once, to a medium during a given period.) : EE - Marketing Strength: How will the event or program leverage media exposure and sponsorship? : EE - Producer Qualifications: Explain the event or program producer ’s quality, knowledge and resources to sustain and grow the event. : EVENT ECONOMIC IMPACT : Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. : 343,434 Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. : $12,000 Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? : $123,123 Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. : website BUDGET : Provide a complete and detailed event budget proposal, including anticipated revenues and expenses. Explain how you intend to allocate funds to marketing efforts. Be sure that you factor in any expenses that may be incurred as requirements of the Town of Vail’s Special Event Permit. Please upload the completed event budget worksheet here. : What percentage % of the total event budget is the CSE being asked to fund? : 45 Describe how you will use the funds requested from the CSE. : marekting If the event/program is not funded at full request, how will the event change with a lower funding allocation? : no dogs Should the CSE decide not to support this event at all, will it still occur? : No What percentage % of the total event revenue do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) : 4 Do you intend to host the event or program in Vail beyond 2018? : Yes How many years beyond 2018? : 3 Do you anticipate requesting funding from the CSE for 2019? : Yes MARKETING : Please upload your event marketing plan and indicate how the budget will support the plan, include strategy and execution details. : Detail activation opportunities to promote your event or program. (Definition of Activation: Create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants and bars, and lodges.) : dfsdgdsfg Please list name, telephone number and email addresses of your PR and marketing contacts below Name : sdgf Telephone Number : sdfgdfg Email Address : sdfgdfg SPONSORSHIP : What is the dollar $ amount of sponsorships from other sources reflected in the event budget? : $4,545 Please list your confirmed sponsors. : sdfgdfg Please explain the potential for additional sponsorships. : sdfgdfg Please attach your sponsorship presentation or sponsorship pitch deck. : REQUEST FOR FACILITY RENTAL FEE RELIEF FROM THE TOWN OF VAIL : This form does not guarantee approval of requested listed facilities. This is your ONLY opportunity to apply for 2018 rental relief for facilities, no other requests will be accepted. Please note that certain town services are not available as in-kind, such as permit fees, barricade rental, banner fees, extra duty police officers, Zero Hero,etc. Do you need facility rental relief? : No ADDITIONAL INFORMATION : Are there any questions you have for the CSE or other things you'd like to share with the board that are not included in the application? : asdfsdf REQUIRED ATTACHMENTS : Letter or email confirmation from Vail Recreation District if using VRD facilities. : References and/or referrals from other communities are required if you do not have a prior history of producing events in Vail. : Organization rosters naming all officers, board of directors and respective positions as relevant : OPTIONAL ATTACHMENTS : OPTIONAL ATTACHMENTS : Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : QUESTIONS AND KEY MEETING DATES : Please address any questions via email to Laura Waniuk. Questions will ONLY be accepted over email to: lwaniuk@vailgov.com. Monday, August 28: Questions about the RFP are due via email. Friday, September 1: Submitted questions and answers will be emailed to applicants. Qualifying applications will be reviewed by the CSE at a special meeting on Monday, October 9, 2017. Final funding allocations will be determined by the CSE at a special meeting on Wednesday, October 18, 2017. Applicants will be notified of their status following the Vail Town Council’s review of the CSE’s decisions after Wednesday, November 7, 2017. Linked Contact : Laura Created by : integrations+2326@zenginehq.com Record ID # : 3496272 Last change : 2017-07-03T21:58:35+0000