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HomeMy WebLinkAbout0. 2017-09-06 CSE Agenda FINAL COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, September 6, 2017 @ 8:30am AGENDA: Meeting materials can be accessed after 9/4 at the following link: http://bit.ly/2itYQQ0 1. @8:30a.m.: Administrative Items (20 minutes) a. Approval of the Minutes of the CSE Regular Meeting on August 2, 2017 b. Review Survey Results c. Meeting Reminders: o September: RFP System Training for CSE, set up appt before 9/20 o September 25: RFP Due by 4:00pm MST o September 29: RFP + information provided to CSE for scoring o October 3: Work session with Town Council o October 4: NO REGULAR CSE MEETING o October 9: RFP Meeting #1 (The Antlers at Vail) – 7:30am-7:30pm o October 11: RFP Scoring due by 4:00pm o October 18: RFP Meeting #2 (The Antlers at Vail) – 8:00am-5:00pm o November 7: Presentation to Council of 2018 funding decisions o November 14: CSE 2018 Allocations to be presented to VEAC o November 16: CSE 2018 Allocations to be presented to VLMDAC o December 18: Last day for Council call-up for funding decisions d. Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, December 19. Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 8. o CSE members whose terms expire on December 31, 2017 are Rayla Kundolf, Samantha Biszantz and Kim Newbury-Rediker. 2. @ 8:50a.m.: Event Recaps: (60 minutes) a. Vail Summer Bluegrass Series* (Ariel Rosemberg) – cf 8/18 b. Vail Community Arts Program* (Lauren Merrill) – cf 8/24 c. Vail America Days* (James Deighan) - cf 8/2 d. Vail Family Fun Fest* (Brian Hall) – cf 8/24 e. Vail Lacrosse Shootout* (Jim Soran) – cf 8/10 *motion to release final funding disbursement required 3. @9:50.a.m.: Vail Resorts Event Strategy & Update: Brooke Skjonsby (30 minutes) 4. @10:20a.m.: 2018 Funding RFP Updates & Evaluation Process: Laura Waniuk (15 minutes) 5. @ 10:35a.m.: Discuss Agenda & Topics for Council Work Session on Tuesday, October 3: Laura Waniuk (20 minutes) 6. @10:55a.m.: New Business and Community Input (5 minutes) Adjournment @11:00a.m. Next CSE Meetings: No regular October meeting. Special Meetings: Monday, Oct 9: RFP Producer Interviews - 7:30am-7:30pm – The Antlers Wednesday, Oct 18: Funding Allocations - 8:00am-5:00pm – The Antlers Regular Meeting: Wednesday, November 1 – 8:30a.m., Town Council Chambers