HomeMy WebLinkAbout0. 2017-09-06 CSE Agenda FINAL
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, September 6, 2017 @ 8:30am
AGENDA:
Meeting materials can be accessed after 9/4 at the following link: http://bit.ly/2itYQQ0
1. @8:30a.m.: Administrative Items (20 minutes)
a. Approval of the Minutes of the CSE Regular Meeting on August 2, 2017
b. Review Survey Results
c. Meeting Reminders:
o September: RFP System Training for CSE, set up appt before 9/20
o September 25: RFP Due by 4:00pm MST
o September 29: RFP + information provided to CSE for scoring
o October 3: Work session with Town Council
o October 4: NO REGULAR CSE MEETING
o October 9: RFP Meeting #1 (The Antlers at Vail) – 7:30am-7:30pm
o October 11: RFP Scoring due by 4:00pm
o October 18: RFP Meeting #2 (The Antlers at Vail) – 8:00am-5:00pm
o November 7: Presentation to Council of 2018 funding decisions
o November 14: CSE 2018 Allocations to be presented to VEAC
o November 16: CSE 2018 Allocations to be presented to VLMDAC
o December 18: Last day for Council call-up for funding decisions
d. Application Deadlines and Interview Dates for CSE applicants: Interviews
at Town Council Work Session on Tuesday, December 19. Deadline for
letters of interest due to the Town Clerk, Patty McKenny, by Friday,
December 8.
o CSE members whose terms expire on December 31, 2017 are
Rayla Kundolf, Samantha Biszantz and Kim Newbury-Rediker.
2. @ 8:50a.m.: Event Recaps: (60 minutes)
a. Vail Summer Bluegrass Series* (Ariel Rosemberg) – cf 8/18
b. Vail Community Arts Program* (Lauren Merrill) – cf 8/24
c. Vail America Days* (James Deighan) - cf 8/2
d. Vail Family Fun Fest* (Brian Hall) – cf 8/24
e. Vail Lacrosse Shootout* (Jim Soran) – cf 8/10
*motion to release final funding disbursement required
3. @9:50.a.m.: Vail Resorts Event Strategy & Update: Brooke Skjonsby (30
minutes)
4. @10:20a.m.: 2018 Funding RFP Updates & Evaluation Process: Laura Waniuk
(15 minutes)
5. @ 10:35a.m.: Discuss Agenda & Topics for Council Work Session on
Tuesday, October 3: Laura Waniuk (20 minutes)
6. @10:55a.m.: New Business and Community Input (5 minutes)
Adjournment @11:00a.m.
Next CSE Meetings:
No regular October meeting.
Special Meetings:
Monday, Oct 9: RFP Producer Interviews - 7:30am-7:30pm – The Antlers
Wednesday, Oct 18: Funding Allocations - 8:00am-5:00pm – The Antlers
Regular Meeting:
Wednesday, November 1 – 8:30a.m., Town Council Chambers