HomeMy WebLinkAbout0. 2017-10-09 CSE Agenda Special Meeting FINAL
COMMISSION ON SPECIAL EVENTS MEETING
Antlers at Vail, Lionshead
Monday, October 9, 2017 @ 7:30am
AGENDA:
Meeting materials can be accessed after Thursday, October 5 at the following link:
http://bit.ly/2xbkgU0
1. @ 7:30am: Administrative Items (10 minutes)
a. Approval of the Minutes of the CSE Regular Meeting on September 6, 2017
b. Review Survey Results
c. Final 2018 CSE Budget
d. CSE Deadlines & Meeting Reminders:
October 9: RFP Meeting #1 (The Antlers at Vail) – 7:30am-7:30pm
October 11: RFP Scoring due by 8:00pm
October 18: RFP Meeting #2 (The Antlers at Vail) – 8:30am-5:30pm
November 7: Presentation to Council of 2018 funding decisions – Time TBD
November 14: CSE 2018 Allocations to be presented to VEAC- 8:00am
November 16: CSE 2018 Allocations to be presented to VLMDAC – 8:30am
December 18: Last day for Council call-up for funding decisions
Application Deadlines and Interview Dates for CSE applicants: Interviews at Town
Council Work Session on Tuesday, December 19. Deadline f or letters of interest due
to the Town Clerk, Patty McKenny, by Friday, December 8.
o CSE members whose terms expire on December 31, 2017 are Rayla Kundolf,
Samantha Biszantz and Kim Newbury-Rediker.
2. @ 7:40am: Online Scoring and Process (5 minutes)
All completed scoring must be submitted via online portal no later than 8:00pm on
Wednesday, October 11.
3. @ 7:45am–6:35pm: Review of 2017 RFP responses (11 hours)
Event Recaps - 7:45am-9:15am
Education & Enrichment category - 9:25am-11:15am
Communication, Recreation & Cultural category -11:25am-6:35pm
4. @ 6:35pm: CSE Process Discussion and Review (10 minutes)
Adjournment @ 6:45pm
Next CSE Meeting:
Special Meeting: Wednesday, October 18, 2017 @ 8:30am- 5:30pm - The Antlers