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HomeMy WebLinkAbout0. 2017-10-09 CSE Agenda Special Meeting FINAL COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Lionshead Monday, October 9, 2017 @ 7:30am AGENDA: Meeting materials can be accessed after Thursday, October 5 at the following link: http://bit.ly/2xbkgU0 1. @ 7:30am: Administrative Items (10 minutes) a. Approval of the Minutes of the CSE Regular Meeting on September 6, 2017 b. Review Survey Results c. Final 2018 CSE Budget d. CSE Deadlines & Meeting Reminders:  October 9: RFP Meeting #1 (The Antlers at Vail) – 7:30am-7:30pm  October 11: RFP Scoring due by 8:00pm  October 18: RFP Meeting #2 (The Antlers at Vail) – 8:30am-5:30pm  November 7: Presentation to Council of 2018 funding decisions – Time TBD  November 14: CSE 2018 Allocations to be presented to VEAC- 8:00am  November 16: CSE 2018 Allocations to be presented to VLMDAC – 8:30am  December 18: Last day for Council call-up for funding decisions  Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, December 19. Deadline f or letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 8. o CSE members whose terms expire on December 31, 2017 are Rayla Kundolf, Samantha Biszantz and Kim Newbury-Rediker. 2. @ 7:40am: Online Scoring and Process (5 minutes)  All completed scoring must be submitted via online portal no later than 8:00pm on Wednesday, October 11. 3. @ 7:45am–6:35pm: Review of 2017 RFP responses (11 hours)  Event Recaps - 7:45am-9:15am  Education & Enrichment category - 9:25am-11:15am  Communication, Recreation & Cultural category -11:25am-6:35pm 4. @ 6:35pm: CSE Process Discussion and Review (10 minutes) Adjournment @ 6:45pm Next CSE Meeting: Special Meeting: Wednesday, October 18, 2017 @ 8:30am- 5:30pm - The Antlers