HomeMy WebLinkAbout13. 2018 Council Contributions notes2018 Contributions
The attached spreadsheet shows the staff recommended funding levels that are included in the
first draft of the Town Manager’s 2018 budget. Funding is proposed flat from 2017 budget levels,
consistent with the towns operating budget increase.
New grant applications for signature events and in-kind requests are only required every other
year, 2019 being the next application year, unless the applicant is requesting new or different
levels of funding.
The items below outline only the requests received for new or different levels of funding
than requested for 2017 and document in-kind contributions approved by staff.
All requests were considered based on how the contribution or event fits into the overall Council
Goals listed below:
• Improve economic vitality
• Grow a balanced community
• Improve the quality of the experience
• Develop future leadership
The Educational and Enrichment Events are required to submit applications through the
Commission on Special Events (CSE), which are due September 25th. Staff has proposed an
overall funding amount of $151,500 based on recommendation of the CSE and prior year’s
funding level.
SIGNATURE (VAIL BRAND EVENTS)
A. Bravo! Vail
BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $309,200, an
increase from prior year funding of $50,539 (20%). The funding request includes increases for
current concert programs including the New York Philharmonic ($7,107), Philadelphia Orchestra
($7,107), and Academy of St. Martin in the Fields ($6,325). New funding requests include $30,000
for the New Works Project with the purpose to commission and premier new music at Bravo! Vail
and to present works of leading composers of the 20th and 21st centuries. During 2017, Bravo! Vail
launched it New Works Project by premiering five newly commissioned works.
STAFF RECOMMENDATION: Staff recommends a contribution of $288,661 which includes
$30,000 of increased funding for the New Works project. Staff also recommends funding the New
York Philharmonic, Philadelphia Orchestra, and Academy of St. Martin in the Fields flat with prior
year and consistent with the 2018 budget philosophy for departmental operating expenses
($258,661). Staff recommends the equivalent in-kind use as awarded in 2017. This includes the use
of up to six days of Donovan for the Donovan Chamber Music Series and up to three days use of
Donovan for the “Uncorked” Series.
B. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The VVF is requesting $93,325 of cash funding for Vail Signature
events. This includes Vail International Dance Festival ($65,000) and Hot Summer Nights ($28,325).
VVF has also requested in-kind services of $2,800 for Hot Summer Nights and $55,000 ($10k
increase from 2017) for the Summer GoPro Mountain Games. Please note the VVF has also
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requested funding/in-kind for events in the Services Categories detailed in items E below.
Vail International Dance Festival: The VVF is requesting a 33% increase from prior year funding
(48,962) for a total contribution of $65,000. The increased request is to assist with continued growth
for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program.
Hot Summer Nights: The VVF is requesting $28,325 cash funding for Hot Summer Nights, a 3%
increase from prior year funding ($27,500).
STAFF RECOMMENDATION: Staff recommends total cash funding of $76,462, flat with prior year
contribution and consistent with the 2018 budget philosophy for departmental operating expenses.
This includes Vail International Dance Festival ($48,962) and Hot Summer Nights ($27,500).
Determination of in-kind funding requested for Hot Summer Nights and the Summer GoPro
Mountain Games will be deferred to the Event Review Committee.
C. Burton US Open Snow Boarding Championships
BACKGROUND INFORMATION: Highline is requesting $490,000 cash support for the 2018 U.S.
Open Snowboarding Championship event. This is a 21% increase in prior year funding of $404,000.
In-kind support, consistent with prior year, is also requested for the use of the Soccer and RV lots,
Mountain Plaza, Race City/TV Compound, the bottom of slope style, and the Manor Vail cages.
They are also requesting bus re-routes, barricades, and electric power at Gore Creek Drive and
International Bridge.
STAFF RECOMMENDATION: Staff recommends cash funding of $404,000, flat with prior year’s
contribution, and consistent with the 2018 budget philosophy for departmental operating expenses.
In-kind funding will be determined by the Commissions on Special Events and the TOV event review
committee.
SERVICES
This category funds an aspect of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. Included in this
category are support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens
and the Eagle Valley Childcare. The town no longer requires an annual application to be filled
out for ongoing operating support, which will be included in the annual budget at a set level each
year. Applications are only required for increased or new funding requests.
D. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution
of $71,791 to support the annual operations of the Gardens, an increase of 3% over prior year. In
addition, the Gardens are requesting $19,000 to fix and repair ADA Access ($6K) and irrigation
system throughout the gardens ($13K). The ADA compliant pathways through the gardens are now
over 20 years old and the stone pathways are in need of repair. The irrigation system was built in
1987. Upgrades to the irrigation system would include replacing inefficient nozzles, rotators, and
altering improperly placed irrigation lines. Irrigation improvements would ultimately reduce water
usage. The Alpine Garden Foundation is also requesting an in-kind donation of one blue parking
pass and two pink parking passes.
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STAFF RECOMMENDATION: Staff recommends funding the annual operating budget flat with
2017 ($69,700), consistent with the 2018 budget philosophy for departmental operating expenses.
Staff also recommends funding the capital request of $19K to repair the ADA pathways throughout
the garden ($6K) and to update the irrigation system ($13K) to be paid from the capital projects
fund. Staff also recommends the request for one blue parking pass to be used by the Director as
granted in 2016 and 2017. Staff does not recommend that addition parking request for two pink
passes.
E. Vail Valley Athlete Commission (VVF)
BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance
athlete opportunities. This is a 65% increase over 2017 funding.
STAFF RECOMMENDATION: Staff recommends total cash funding of $6,060, flat with prior year
contribution and consistent with the overall increase granted to town operations.
F. Children’s Garden of Learning (CGL)
BACKGROUND INFORMATION: Children’s Garden of Learning is requesting a cash contribution of
$14,000 to be used to replace the boiler ($12,800) and provide sidewalk and roof snow removal
($1,200).The boiler replacement was identified on the town’s annual building needs assessment.
CGL provides learning experiences to children and families in Vail; 81% of CGL families live or work
in Vail. This contribution would allow CGL to focus other funds on children program enrichment,
teacher development, and financial aid programming. The town supports this organization with a
$1/year land lease.
STAFF RECOMMENDATION: Staff recommends funding $12,800 (funded by the capital projects
fund) to replace the boiler provided the CGL seeks additional bids. In addition, staff also
recommends the equivalent in-kind use of snow plow services (valued at $5,000) as awarded in
2017. Staff does not recommend funding for sidewalk and roof snow removal as it would be an
ongoing operating expense to the town.
G. Education Foundation of Eagle County (EFEC)
BACKGROUND INFORMATION: Education Foundation of Eagle County is requesting a cash
contribution of $2,500 for their fundraising event, “Project Funway” and in-kind donation of one day
use of Dobson area on 2/18/2018. Dollars donated to “Project Funway” provides funding for
programs, technology and equipment in schools’ classrooms.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for one day use of
Dobson (valued at $1,321) with appropriate approval and coordination with the Vail Recreation
District. The EFEC will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities. Staff does not recommend cash funding $2,500 for the “Project
Funway” event based on the premise that fundraising events is not an appropriate use of Vail
taxpayer dollars.
H. Homecare & Hospice of the Valley
BACKGROUND INFORMATION: Homecare & Hospice of the Valley is requesting $10,000 to be
used towards general operating funds.
STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the
criteria for service contributions for town funding. Service requests are intended specific programs
and initiatives of organizations within the Town of Vail facilities or on town-owned property.
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I. Eagle River Youth Coalition (ERYC)
BACKGROUND INFORMATION: Eagle County Youth Coalition is requesting $2,500 to be used
towards operating expenses including youth prevention education, collaboration, parent education,
and early intervention services.
STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the
criteria for service contributions for town funding. Service requests are intended specific programs
and initiatives of organizations with within the Town of Vail facilities or on town-owned property.
J. Friends of Mountain Rescue Support (FMRS)
BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting $20,000 for ten new
technology public safety radios ($2,000 each). The current radio technology used by Vail Mountain
Rescue will soon be out of date and unable to communicate with new technology radios used by
other local agencies including the Town of Vail. Thirty-six new radios are needed in total and the
FMRS would be grateful for any number of radios that town is able to fund.
STAFF RECOMMENDATION: With the town planning to replace radios in 2017 and 2018 as
included in the capital budget, staff recommends offering to add on the additional radios for FMRS
within the current budgeted amount. This would align the radios for consistency among various
public safety agencies.
K. Pete Seibert Memorial
BACKGROUND INFORMATION: The Seibert Memorial Project is requesting $330,000 for a Pete
Seibert Memorial Monument in the Education and Enrichment category. Due to the size of the
request, staff has included this as part of the Council Contribution requests. Members of the Seibert
Memorial Project have spent the last year working on this project and raising funds. In August 2016,
the Art in Public Places Board (AIPP) was presented with their plan to raise private funds to
commission the memorial and ultimately donate the memorial to the TOV public art collection. AIPP
accepted the proposed donation of the memorial to the TOV’s art collection and agreed to the
ongoing maintenance, conservation, and insurance of the sculpture. To date, $70K has been
committed which includes $10K from the town’s AIPP funds. The Town of Vail had also committed
to provide a prominent location on town of Vail property for the monument to be placed. As the
scope of the Slifer Square construction has changed since the initial acceptance of the donated
memorial, the town would have to absorb the estimated cost for installation at $39,000.
STAFF RECOMMENDATION: Staff recognizes the historical significance and invaluable
contributions Pete Seibert and the Gore Range ranchers made to establish Vail and we hoped
there would have been more community participation in funding this project. Although staff
commends the Seibert Memorial Project for their fund raising efforts and greatly respects Bill
Rey, Roger Tilkemier, and Herb Mignery’s vision for the project, historically it has not been the
town’s policy to fund memorials with taxpayer dollars as a Council Contribution. The 2018
budget maintains dedicated funding to the AIPP programs and art installations which the AIPP
board intends to use towards future projects which are being organized in a five year plan.
L. Vail Memorial Park (VMP)
BACKGROUND INFORMATION: The Vail Memorial Park Foundation (VMP) is requesting $50,000
for 2018 operating expenses for as an interim funding solution to the pending review from the Eagle
County District to approve a portion of the Minturn Cemetery District mil levy as a dedicated revenue
source for the VMP.
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In 1993, a design was developed for a cemetery site in the Town of Vail; however in 1994 it was
taken to voters and was defeated. In 2001, a renewed effort for a memorial site again gained
traction and a task force was established by Town Council. A site was selected on town property of
the former Katsos Ranch. The VMP was established with a goal to be financially self-supporting but
in an effort to jump start the VMP, the town agreed to a $50,000 loan and 99-year lease agreement
with no payments required. When repayment of the loan was presented to the Town Council, the
Council then donated the $50,000 back to the organization. During 2017, Town Council granted
VMP a $50,000 capital contribution for Phase III of the VMP master plan.
STAFF RECOMMENDATION: Staff recommends revaluating this funding request after the
Eagle County Commissioner has reviewed the VMP’s request to qualify for a portion the Minturn
Cemetery District’s mil levy has a dedicated revenue source. The VMP appears to be financially
healthy at this time and is projecting strong net income in 2017 and 2018.
IN-KIND REQUESTS
M. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski
& Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities.
N. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 18
days at Dobson valued at $23,778 (4 weekends during November 2018 and five days in January
2019) and the use of the Donovan Pavilion for one day (valued at $3,000). In addition, they are
requesting one parking pass for the Hockey Director ($1,100).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing
8 days of ice time (out of 18 requested), subject to approval and coordination with the Vail
Recreation District for the ice time. If there are enough available days at Dobson remaining prior to
this event, staff recommends providing the full amount of days. Staff recommends waiving the fee
for a one day use at Donovan Pavilion for Monday-Thursday use, contingent upon approval and
coordination with the Donovan Management Company regarding availability. However, the Hockey
Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as
set-up, tear-down, cleaning and utilities. Staff does not support an increase from the prior year’s
contribution.
O. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 12 days
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use of Dobson valued at $15,852.
STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 12 requested)
valued at $10,568 subject to approval and coordination with the Vail Recreation District. The
Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-
down, cleaning and utilities. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days.
P. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50
parking vouchers valued at $1,250 to be used on Sundays starting January 7, 2018 except for
President’s Day weekend.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing
46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at $1,150.
Q. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes
(valued at $4,400) for the 2017- 2018 ski season. Foresight provides parking to volunteer guides,
half of which drive from Denver who need to be parked and ready to meeting their visually impaired
participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight
provides challenging recreation opportunities to visually impaired participants (adults and children)
and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years valued at $2,200.
R. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $500)
for the 2017/18 ski season to be used by program coordinators hauling gear to and from the
mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2017/18 ski
season to be used by program coordinators, consistent with 2017.
S. Small Champions of Colorado, Inc.
BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 60
parking vouchers to use on nine off peak Sundays (valued at $1,500).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing
54 parking vouchers to be used on winter Sundays, valued at $1,350.
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