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CSE Meeting Minutes - 10-09 _ FINAL DRAFT COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Pronghorn/Caribou/Whitetail Room Monday, October 9, 2017 @ 7:30am AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2xbkgU0 CSE Members Present: Mark Gordon Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Kim Newbury Rediker Marco Valenti TOV Staff Present: Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Others Present: Alan Himelfarb, Starting Hearts Amy Lewis, EFEC Eugenia Seyferth Ski and Snowboard Club Vail Anya Strauss, TEDxVail Doug Clayton, 8150 High Altitude Entrepreneurs Stevenson Farnsworth, TEDxVail Casey Parliament, Vail Mountaineers Zach Bloom, Vail Mountaineers Charla Blizzard, Vail Mountaineers Laurie Asmussen, Eagle Valley Events Christine Albertson, Pink Vail Chris Chandler, Taste of Vail Krista DeHerrera, 10th Mountain Roller Dolls Carrie Mae Week, 10th Mountain Roller Dolls Leon Fell, King of the Mountain Volleyball Brian Hall, Vail Family Fun Fest Helene Matteson, Kids Adventure Games Beth Pappas, Vail Rec District / Kids Adventure Games Mike McCormack, Vail Outlier Off-road Festival Karen Courrtland Kelly, World Fancy & Figure Skating Chris Harguth, Prep Baseball Reports CSE Minutes October 9, 2017 Page 1 of 7 Richard tenBraak, Vail Automotive Classic Andy Linke, Kids Adventure Games Peter Moore, Prep Baseball Reports Doug Landin, Vail Automotive Classic Bob Ruder, Vail Automotive Classic Helene Mattison, Kids Adventure Games Eddie O’Brien, Colorado Grand Lisa Reeder, Kids Adventure Games James Deighan, Highline Liz James, Vail Centre Colleen Davis, Vail Centre Joel Rabinowitz, Vail Rec District Brittany Zanin, Aspen Chamber Baily Rose, Slow Fashion Vail Holli Snyder, Colorado Mountain News Network Mark Bricklin, Colorado Mountain News Network Kris Sabel, Vail Symposium Becca Aliber, Vail Veterans Program Lauri O’Brien, Can Do MS Colette Carey, Adaptive Spirit Liz Campbell, Betty Ford Alpine Garden Mac Garnsey, Vail Valley Foundation Sarah Frankie, Vail Valley Foundation Travis Yoakum, Vail Valley Soccer Cup Kerri Thelen, Vail Valley Soccer Cup Kristen Horpedahl, Vail Craft Beer Classic Jason Ornstein, Vail Craft Beer Classic Charles Blair Law III, Slow Fashion Vail Sven Bean, Legacy Fighting Alliance CSE Chair, Barry Davis, called the meeting to order at 7:33am. Administrative Items Approval of the Minutes of the CSE Meeting on September 6, 2017  Motion to approve the minutes of the CSE Regular Meeting on September 6, 2017 as presented. M/S/P: Kundolf/Biszantz/Unanimous. The motion passed 7-0 Review financials/Survey Results: Waniuk noted that the CSE is on track to pass 2016 economic impact and will know for sure when remaining surveys come in. 2018 Budget: CSE Minutes October 9, 2017 Page 2 of 7 Waniuk noted the same as last year. Meeting Reminders: o September: RFP System Training for CSE, set up appt before 9/20 o September 25: RFP Due by 4:00pm MST o September 29: RFP + information provided to CSE for scoring o October 3: Work session with Town Council o October 4: NO REGULAR CSE MEETING o October 9: RFP Meeting #1 (The Antlers at Vail) – 7:30am-7:30pm o October 11: RFP Scoring due by 8:00pm o October 18: RFP Meeting #2 (The Antlers at Vail) – 8:30am-5:00pm o November 7: Presentation to Council of 2018 funding decisions o November 1: Regular CSE Meeting – 8:30am o November 14: CSE 2018 Allocations to be presented to VEAC – 8:00am o November 16: CSE 2018 Allocations to be presented to VLMDAC – 8:30am o December 18: Last day for Council call-up for funding decisions Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, December 19. Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 8. o CSE members whose terms expire on December 31, 2017 are Rayla Kundolf, Samantha Biszantz and Kim Newbury-Rediker. Event Recap: *motion to release final funding disbursement required Prep Baseball Reports West Championships Please see presentation for further details. Harguth noted they want to expand the all star team program to the tournament. Harguth noted their goal in 2017 is 75 teams. Harguth said they are going to partner with the national Prep Baseball Report organization to increase out of state teams. Harguth said the goal is to have enough rooms booked to only offer host hotels in Vail. Harguth noted negative comments were about parking, lack of shade, and coach’s communication.  Motion to approve the final funding distribution to Prep Baseball Reports West Championships M/S/P: Wadey/Valenti /Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Automotive Classic Please see presentation for further details. CSE Minutes October 9, 2017 Page 3 of 7 TenBraak noted they did not have their Wheels and Wings event because the jet center was under construction but will have it there in 2018. Landin noted local sponsorship support through Costco and Vail Valley Jet Center. Gordon confirmed there was no down valley component. Gordon asked if the event is coming back in 2018 and if it does, are they keeping the larger footprint in Vail. TenBraak said their footprint is limited in Vail Village due to Oktoberfest and Farmers’ Market. Gordon asked if they are having Friday night event in Vail. TenBraak confirmed that they are. Wadey asked how much was raised for charity. TenBraak said $8,000-$9,000 which was for Vail Valley Veterans.  Motion to approve the final funding distribution to Vail Automotive Classic M/S/P: Valenti/Wadey /Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Kids Adventure Games Please see presentation for further details. Mattison noted they grew to about 50 teams in 2017. Mattison noted they sold out in three days in 2017. Mattison noted they changed the expo to Thursday and Friday in 2017 as opposed to Friday and Saturday. Wadey asked if the charity is announced through the Cliff Kid program and that it be included in the recap next year. Davis asked if Toyota is still under contract. Mattison said they will be back but not sure what level yet. Gordon asked how many total events. Mattison said 8 events and 19 total race days. Davis said he thinks they are improving event logistics. Kundolf asked where volunteers come from. Mattison said sports clubs, Battle Mountain High School, SOS, and Boys & Girls Club. Pappas said volunteer recruitment is always a challenge. Reeder added that the older kids who race the first day come back on course and help the next two days. Wadey asked if there is going to be a championship. Mattison said that is her goal and they need to figure out a date in the Town of Vail in September.  Motion to approve the final funding distribution Kids Adventure Games M/S/P: Rediker/Valenti /Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Gourmet on Gore Please see presentation for further details. CSE Minutes October 9, 2017 Page 4 of 7 Deighan noted that attendance was up but Saturday was down which has never happened. Dei ghan noted that Hurricane Harvey affected the attendance. Deighan noted that Labor Day weekend is challenging to grow due to the limited space and they actually reduced the number of vendors in 2017 to allow more pedestrian space. Deighan suggested having the conversation of Farmers’ Market skipping that weekend and Vail Rotary Duck Race moving to another weekend. Davis asked if Gourmet on Gore could be moved to another weekend. Deighan said no, the four day weekend is key and people plan for it. Kundolf noted that the Vail Rotary Duck Race is not a CSE funded event and is a challenge. Wadey added that the Vail Rotary Duck Race is a good complement for kids. Deighan noted they had additional activation on the Gore Creek Promenade and Gourmet, Let’s Go! Wadey asked how much they donate to Vail Veterans. Deighan said near $10,000 total through two different donations.  Motion to approve the final funding distribution to Gourmet on Gore M/S/P: Kundolf/Biszantz /Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Kick It 3v3 Soccer World Championships Please see presentation for further details. Cramer noted that they were sold to Grand Sports Management in 2017. Gordon asked if the purchase adds staff for preparation. Cramer said yes and Brandon London will be assigned to Vail. London confirmed that they will have more staff and resources to focus on Vail and Colorado. Cramer added that they have a solid financial foundation through their new ownership.  Motion to approve the final funding distribution to Kick It 3v3 Soccer World Championships M/S/P: Kundolf/Rediker /Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Betty Ford Alpine Gardens Please see presentation for further details. Campbell said that the CSE funding allows them to expand on their educational programs. Campbell added that they added a three day photography trip. Campbell noted they are only capturing contact information from 10% of visitors. Campbell noted that Betty Ford Alpine Gardens is listed as the #2 place to visit in Vail on TripAdvisor. Waniuk noted their great net promoter score of 83. Waniuk added that the e-mail collection and marketing was much improved. CSE Minutes October 9, 2017 Page 5 of 7  Motion to approve the final funding distribution to Betty Ford Alpine Gardens M/S/P: Valenti/Kundolf/Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Slow Fashion Vail Please see presentation for further details. Rose noted the weather was not very good. Rose said they captured as much media as they could to gain sponsorship traction with Fashion Revolution for 2018. Gordon noted that the public was happy and that it was a positive experience. Gordon added that it would be beneficial for the event to extend to Sunday to capitalize on Farmers’ Market traffic. Davis asked if there was any feedback from local retailers. Rose said they had three local retailers and all participated or want to participate in 2018. Waniuk added that she would like to help with marketing at an earlier date.  Motion to approve the final funding distribution Slow Fashion Vail M/S/P: Rediker/Valenti/Unanimous. The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Centre Programming Please see presentation for further details. Davis noted that they added a new board member, Stephanie Copeland who is in the Governor’s Office. Davis said they have improved their partnerships and relationships with organizations like the Colorado Non-Profit Association and the Denver Chamber of Commerce. Davis said they increased their level 100 graduates significantly. Davis said they hosted a webinar with Yale University that had 500 participants from all over the world. Waniuk said the Entrepreneurship class was great. Waniuk asked how they plan to add participants to their university classes. Davis said through increased marketing and utilizing partnerships such as with the Governor’s Office. Saeger noted that they did not use all of their granted in-kind days at Grand View and also canceled a lot of them last minute. Saeger added that this needs to be addressed in 2018. Saeger and Waniuk said they apologize for their video not working. Waniuk said she will e-mail it to the CSE for them to view.  Motion to approve the final funding distribution to Vail Centre Programming M/S/P: Wadey/Valenti/Unanimous. The motion passed 7-0. CSE Minutes October 9, 2017 Page 6 of 7 CSE Minutes October 9, 2017 Page 7 of 7 CSE 2018 RFP Presentation and Discussion Schedule Antlers at Vail, Caribou/Pronghorn/Whitetail Room; October 9, 2017 7:30 a.m. – 6:30 p.m. EDUCATION/ENRICHMENT (EE): cf: Colleen Davis Vail Centre Programming Jan 1-Dec 31 Vail Centre $60,000 Biszantz suggested better environmental initiatives at events such as eliminating bottled water and paper print outs. Biszantz asked if there is a better way to hold attendees accountable for their certificate. Davis said many of the courses had pre-work and tasks that attendees were assigned. Davis noted that hopefully the Entrepreneurship program was the first in a series. Waniuk added that the price point of $99-$199 is the right range. Kundolf asked if there are more opportunities for sponsorship. Davis said corporate sponsorship is not a priority to keep the education courses clean and unbiased. Davis added that they are looking into partnerships with Walking Mountains for the Yale University Sustainability class. Davis noted that they do ask for money for events such as the Torch Light Gala. cf: Lauren Merrill Community Art Events for the Town of Vail Jan 1-Dec 31 Alpine Arts Center $18,000 Merrill said they are proposing 20 events that are more activation orientated. Merrill said they want to draw in passerby attendees. Merrill said they plan to have events at Gerald R Ford Amphitheater during Tuesday Hot Summer Nights concerts. Merrill said their funding request would reduce the fee to $20 per person. Merrill said they would encourage attendees to shop in local retailers and have dinner at restaurants afterwards. Davis confirmed that the Gerald R Ford Amphitheater was not funded by CSE in 2017. Merrill said yes. Davis asked where other funding is coming from. Merrill said revenue comes in from class registration. Rediker asked how many participants at each event. Merrill said it would be 40 participants. Merrill said they sold out a number of events in 2017. Biszantz asked if pricing needs to change for the events that are selling out. Merrill said she’d look at it but may lose locals at a higher price. Kundolf suggested finding a sponsor to help with materials supply. Waniuk added that their Net Promoter Score was 91 and the comments were very positive. Rediker asked if not funded at $18,000 does that mean fewer events. Merrill said yes, number of events would decrease and would seek direction on activation events vs. normal events. cf: Kris Sabel Vail Symposium Programming Jan 1-Dec 31 Vail Symposium $45,000 Sabel noted that each of their programs reach a broad audience. Sabel noted that their largest source of funding is private donations. Sabel noted that event registration is increasing but does not increase revenue dramatically. Gordon asked how many events are in Vail. Sabel said 80% of 40 events which depends on venue availability. Sabel confirmed that the number of events proposed in Vail is staying the same. Sabel said that 90% of their winter events are in Vail. Rediker added that many of the guests at The Antlers enjoy attending their programs. Rediker asked how they are partnering with other properties to promote this. Sabel said they can do a better job working with concierges to promote their events. Sabel added that they are fine tuning their marketing to capture a larger audience. Rediker said they do a great job aligning with the Vail brand. Sabel said resources are scarce but is a goal to increase attendance. cf: Becca Aliber Vail Veterans Jan 21, March 9 Vail Veterans' Program $20,000 Aliber noted that they are rated a Gold Standard for veterans’ therapy because they allow families and partner staff to attend their programs. Aliber added their alumni engagement is very positive. Aliber said that attendees shop, eat, and stay in Vail. Davis asked how much funding they get from other events in the Town of Vail. Aliber said she will get back to the CSE with the actual amount or percentage. Saeger noted that Highline uses them as their non-profit liquor license holder. Wadey asked if they have a strategy for regional and national marketing. Aliber said they focus more on public relations articles as opposed to marketing. cf: Doug Clayton 8150 High Altitude Entrepreneurs – VailBiz Challenge March 4 – April 28 8150 High Altitude Entrepreneurs $10,000 Clayton said they have 150 people on their e-mail list. Clayton said that Summit County has one of these type of events, but it is not very successful. Clayton said he received $4,000 from Avon in the past but canceled the event an d refunded the money. Clayton said the funding would be prizes as seed money for participants. Davis asked what didn’t work in Avon. Clayton said they wouldn’t let them use the word Vail and the Avon brand wasn’t going to attract participants. Kundolf asked where this event takes place. Biszantz asked what the dates are. Clayton said dates are flexible and ideally in the Grand View first and then into Donovan during mud season. Wadey asked who would be on judges. Clayton said local entrepreneurs such as High Country Kombucha, Liberty Skis, Moe’s BBQ, etc. Rediker asked what the goal is for number of teams. Clayton said 15 teams and most teams are at least 2 people. Wadey asked how to recruit those teams. Clayton said posters in coffee shops and where entrepreneurs work in the Valley including websites that appeal to them. Biszantz asked what the overlap with Vail Centre is. Clayton said there isn’t one and are more complimentary. Waniuk added that the new economic development strategic plan will include entrepreneurship. Waniuk asked if $5,000 prize will be attractive enough. Clayton said yes and he will also have in-kind prizes to offer. Wadey suggested making sure they apply the Vail brand to their discussion and planning. cf: Alan Himelfarb 2nd Annual Day of Learning August 23-25 Starting Hearts $12,500 Himelfarb said they plan to add a walk on the Vail Rec Path. Himelfarb said that Phillips Heart Care is going to continue as sponsor. Himelfarb said that they hope to have Drew Logan join them next year as a speaker and to be in the walk. Himelfarb said they want to be the national leader in heart education similar to Susan G Komen for breast cancer. Himelfarb said there are going to be over 30 defibrillators in the Town of Vail in the next two years. Himelfarb said they are asking for more money to fund their national speaker and the walk. Gordon confirmed that the national speaker and the walk is the reasons for increased funding ask. Himelfarb confirmed and noted they are also adding another day to their event. Rediker asked if the speaker will be at Donovan. Himelfarb said yes. cf: Amy Lewis Project Funway February 10 eFec $10,000 Lewis said they want to open it up to designers in Summit County and possibly the Front Range. Lewis said the move to February will help with funding. Lewis said the event will take place at Dobson. Kundolf asked if there is a theme and if the adults and kids actually make the outfits. Lewis said yes they can make the designs with anything but fabric. Kundolf asked if they auction them off. Lewis said no but they use them as displays at the following year’s event. Rediker said she is concerned that the funding may be used for operating costs and not the event. Lewis said they have other programs that support their foundation. Lewis said they host events to raise money to support their foundation to then solicit donations. Gordon asked if they paid for Dobson. Lewis said they received a 50% discount from Vail Rec District. Gordon noted that the CSE funds events and does not fund charities. Lewis said the events operating budget is around $40,000 and that the CSE funds would go specifically towards the event operations. Davis asked what attendance would be. Lewis said they had 460 in 2017 and they were competing with the Grand Tasting at Taste of Vail. Lewis said she believes it will be higher with new date in February. cf: Lori O’Brien Ski for MS - A Jimmie Heuga Memorial Event February 24 Can Do Multiple Sclerosis $5,000 O’Brien said they hope to increase participants to 200-250 mainly through additional marketing in the Front Range. O’Brien noted that Tyler Hamilton will be attending again in 2018. O’Brien said the additional money will be used for additional ski team members and Front Range marketing. Davis asked how many participants there were in 2017. Waniuk noted they had 150. Wadey asked where new participants would come from. O’Brien said Front Range. Waniuk asked if they partner with local businesses. O’Brien said yes and hope to improve this. Wadey asked for other locations. O’Brien said they have 6 other locations where they have the event but Vail is the only current Colorado location. cf: Holli Snyder Benches on Bridge Street July 16 – August 31 Colorado Mountain News Media $35,000 Snyder said it would be 15 functional art pieces that would be on display mid July through August. Snyder said she is working with Art in Public Places and that it would be an ongoing event. Snyder noted that Vail Daily and Colorado Mountain News Media would help significantly with marketing. Valenti asked if this would displace the current benches. Snyder said she is working with Art in Public Places on locations and probably wouldn’t all be on Bridge St. Biszantz noted that in other locations she has seen businesses sponsoring each individual art installation. Snyder said she is open to it and wants to make sure that the non-profits don’t have any costs. Wadey asked if Art in Public Places is funding. Snyder said she asked but did not receive any funding. Kundolf noted that Bravo did a similar program with violins and that businesses may support the artists. Snyder said artists are local and the non-profit would be able to choose their artist. Wadey asked if they are providing the benches. Snyder said they are creating them from scratch. Waniuk asked how it is ensured that the designs are on brand with the Town of Vail. Snyder said it would be part of their application with a board that would review a sketch. Rediker asked for clarification of the event. Snyder said they are on display for 4-6 weeks followed by an auction with proceeds going back to non-profits. Kundolf asked if they build off-site. Snyder said yes except for possibly one event in partnership with Alpine Arts Center. Biszantz asked how much full page ad in Vail Daily costs. Bricklin said around $1,200. Kundolf said the art magazine spread is around $2,900. Wadey asked about cross promotion with other events. Snyder said yes and that they would utilize social media. Gordon asked where the funding is going. Snyder said it is going to website, digital branding, application creation, insurance, and security. Waniuk noted that if funding is lower the number of benches may go down. Saeger added that finding 15 spots in the Village may be difficult. Wadey added that Lionshead would be a good option. cf: Liz Campbell Betty Ford Alpine Gardens Programming January 1 – September 30 Betty Ford Alpine Gardens $20,000 Campbell said they will host an exhibit on rivers and another on Patrick Dougherty for an art installation in Ford Park through Art in Public Places. Gordon asked what the installation is going to be. Campbell said he uses Willows and creates structures that people enter/exit such as villages. Kundolf asked if Art in Public Places is providing funding. Campbell said Art in Public Places is paying for structure and Betty Ford Alpine Gardens is hosting the photography exhibit, possibly a movie, and a speaking engagement. Waniuk asked why they are asking for more funding in 2018. Campbell said costs are higher for their programs such as virtual reality. Campbell said their goal is to increase quality not quantity. Campbell added that they do have a lot of donors but not a lot of sponsors. Rediker noted that parking challenges at Ford Park negatively affects net promoter scores for many events at Ford Park. cf: Anya Strauss TEDxVail February 1 – 4 TEDxVail $25,000 Gordon asked where the event will take place in Vail. Strauss said there will be a rehearsal dinner on Thursday and Friday in Vail. Strauss said the daytime Saturday event would like to be in Vail. Strauss said the Sunday event will take place in Vail once they are confirmed as an official TEDx organization. Strauss said they have a hold on Lion Square Lodge. Strauss said they want to host the entire event in Vail and want feedback from the CSE. Wadey said she would expect the entire event to be in Vail for the request of $25,000. Coughran said there is not a venue in Vail that has theater seating for 500 and that they moved the event to Battle Mountain High School to make it more accessible for the Valley. Coughran said the Vail Mountain School is 40% smaller than Battle Mountain. Strauss said video production is a large percentage of the cost. Gordon asked if attendees are mostly local. Strauss said it is both and hotel partnerships do happen but speakers mainly stay at homes. Strauss said that 30% are destination guests. Kundolf asked if they fill the Vilar Performing Arts Center. Coughran said yes they mostly do. Coughran said Vail Mountain School seats 300. Rediker noted that venues on the Mountain do not contribute to Vail’s sales tax. Rediker asked for relationship with Vail Symposium. Coughran said they are a partner only as a 501c3 but do not support financially and this allows them to manage money through their accounts. Wadey suggested utilizing Vail’s hotels as much as they can. Coughran said it has to be during ski season. Coughran said Dobson would be too large and too expensive. Total EE Funding Requested: $260,500 CULTURAL/RECREATIONAL/COMMUNITY (CRC) cf: Euginnia Seyferth The Steadman Clinic Vail Cup January 14 – March 18 Ski and Snowboard Club Vail $5,000 Seyferth said this event has been occurring for years and is a way for kids to start their snow sports competition. Seyferth said the series is free for any kid who wants to attend. Seyferth said that they have local lodging partners. Gordon confirmed that they are not submitting another event for funding. Seyferth said that the Junior Championships will not be here for the next two years but they will bid on it for 2019. Seyferth said in years past the funding is for increasing the quality of the event such as bibs for the kids. Seyferth said they have a website called Vailcup.com that is not live yet. cf: Angela Mueller, Chris Chantler Taste of Vail: Fall Wine and Food Classic September 20-22 Taste of Vail $30,000 Mueller said Taste of Vail is scheduled at a time to bring people to town when people usually aren’t here. Mueller noted there were lifestyle events including biking, hiking, and yoga. Davis asked what the next level is. Mueller said they want to expand the grand tasting to include more wineries and to increase marketing. Gordon asked if they sold out. Mueller said they did at the number they set it at but there is room to grow. Chantler said they chose a manageable number based on food and beverage asks. Wadey asked if the fear is wineries may not attend if it isn’t bigger. Mueller said yes and growth attracts sponsors and more wineries. Chris said they would increase marketing to bring more destination travelers. Rediker asked how much they want to grow. Mueller said they want to grow it 25%. Gordon asked why the funding is going up double. Mueller said that’s because this is what they should have asked for in year one. cf: Angela Mueller, Chris Chantler Taste of Vail: Spring Wine & Food Classic April 4-8 Taste of Vail $55,000 Mueller said this event is happening April 4-8, 2018. Gordon asked what reinventing the grand tasting means. Mueller said it will be in a new location and smaller tables to increase attendee experience. Chantler said they are asking wineries to only showcase their very best. Kundolf asked if it is going to be a black tie affair. Mueller said she is discussing this idea. Gordon asked what the extra $15,000 is for. Mueller said for marketing and to have a Denver marketing event to engage the press. Biszantz asked why Rosé moved to Arrabelle from The 10th. Mueller said The 10th isn’t large enough. Chantler said they looked at the streets of Lionshead but got pushback from businesses. cf: Angela Mueller Vail Farmers' Market and Art Show June 17-October 7 Vail Farmers' Market and Art Show/ Meadow Drive Partnership $40,000 Mueller said she is looking at 17 Sundays in 2018. Mueller said that the estimated attendance in 2017 was 218,000. Mueller said she is going to add a chef series to link the Farm to Table Dinners with the Farmers Market. Davis asked if vendors have to commit to all. Mueller said they have some vendors that share tent space and/or swap weekends. Davis asked for her thoughts on Labor Day Weekend. Mueller said it is prime weekend for farmers and that yes it is very busy. Rediker asked why 17 weeks is needed. Mueller said that farmers have produce from June 17th to minimal amounts left in early October. Mueller added that the Farmers Market brings people into town. Kundolf suggested that craft vendors being eliminated from bigger weekends. Mueller said vendors may be lost if they aren’t guaranteed their weekends. Wadey said she believes it is up to the Town of Vail to make a decision about Labor Day Weekend regarding the number of events. Gordon said that more than likely the guests in town are not complaining about the number of people in town. Mueller said they are going to talk to Gourmet on Gore as it relates to working together on a liquor license. cf: Angela Mueller Vail Farmers' Market - Farm to Table Dinners June 29th, July 13th, August 3rd Vail Farmers' Market and Art Show/ Meadow Drive Partnership $11,000 Mueller said her staff drives to Palisade on Wednesday before the event to pick up fresh produce. Davis asked if any restaurants gave her negative feedback. Mueller said no she has not received any. Wadey asked what the feedback is for ticket pricing. Mueller said a small amount have said it is a little expensive but they are increasing to $110. Davis asked where increased funds would go. Mueller said it would go to marketing. Rediker said it is a great event that attracts a lot of out of town visitors. Wadey asked if restaurants are paid. Mueller said they supply product to the chefs who then make the meals and then speak. Waniuk said the guests were 32% overnight and 41% were second homeowners. cf: Angela Mueller Vail Holidays December 15th - 31 REN Productions- Does not include Fireworks- rqst $27,500 Mueller noted they are adding an ugly sweater run in 2018 which will include brunches. Mueller said the Kris Kringle market will be over two days; Saturday and Sunday, ice skating at Solaris, and then the tree lighting. Mueller said a low quality ice skating event costs $45,000 minimum. Gordon asked what that is for. Mueller said talent, hotels, travel, and production costs. Kundolf commented that the schedule is early because most travelers don’t arrive until the 18th or 19th of December. Waniuk said this schedule was put together by many of the staff at Town of Vail. Rediker said that locals are able to participate with the current schedule. Rediker also said she loves the ugly sweater race and suggested a Santa run similar to Breckenridge. cf: Karen Cortland Kelly World Figure & Fancy Skating Championships & Festival September 27-30 World Figure & Fancy Skating Championships & Festival $20,000 Waniuk said they received two days of in-kind use of Dobson. Kelly said two days at Dobson and two hotel rooms for two nights. Davis asked what the attendance was. Kelly said that they need more help and would like to fill the 600 person capacity. Davis asked where he could learn more about the event. Kelly said it is art that is skated on the ice and similar to National Geographic. Waniuk asked what the results were for the live streaming. Kelly said she will send it over. cf:Laurie Asmussen Vail Arts Festival June 22-24 Eagle Valley Events $16,000 Asmussen said she is in the process of forming a task force or advisory board to help grow and build the event. Asmussen is looking at a strategic plan timeline of 3 to 5 years to get it to the end goal. Davis asked what the local gallery feedback is. Asmussen said the goal is to marry the artist and the local gallery. Kundolf said local galleries like the idea of an emerging artist. Wadey said the Lionshead merchants appreciate the activation. Gordon suggested talking to Lauren Merrill at Alpine Arts Center. Asmussen said absolutely and plans on it. cf: Cynthia Brooks MC Presents Art and Antiques August 3-5 MC Presents $10,000 Brooks confirmed dates are the Thursday, Friday, and Saturday. Rediker asked how many people they see in a day. Brooks said they would see 1,000-1,500 in a day. Waniuk asked what the breakdown is between art vs antique. Brooks said it is generally 50/50. Davis asked where vendors come from. Brooks said all over the country. Kundolf asked if this is in any other Colorado towns. Brooks said no but in the past it was in Vail and once in Frisco. Davis asked why the event did not come back after 2009. Brooks said it was due to the economy and it wasn’t profitable for the vendors. Brooks said they were doing it in Lionshead and that was not the clientele they were looking for. cf: Kristen Horpedahl, Jason Ornstein Vail Craft Beer Classic June 14-17 Team Player Production $75,000 Horpedahl said they are expanding to 4 days with a Thursday dinner. Horpedahl said they will offer a “Shop Vail” program. Horpedahl said hopefully year two it will be easier to grow sponsorship and generate more revenue. Kundolf said not to forget about the Grand Junction market and to cross promote with their Breckenridge event. Horpedahl said they do cross promote with Breckenridge. Waniuk asked if their footprint is going to grow. Horpedahl said maybe a little but not much. Waniuk said how they will expand the tasting. Horpedahl said they are looking at offering flight tastings at the bar. Kundolf said to communicate with the Welcome Center to make sure people know it is happening. Valenti asked if there will be additional food offerings. Horpedahl said yes and Ornstein said they would like to pair the restaurants with the beer offerings. Gordon asked what the extra $7,000 is for. Ornstein said it is going right back into marketing. Saeger said that the Vail Valley Mountain Bike Association was their non-profit liquor license partner and thousands of dollars were donated to them which went directly back into our local trails. Wadey said it was the right time of the year. cf: James Deighan Spring Back to Vail April 14-16 Highline $40,000 Dieghan said pond skimming will take place on the final weekend of the season and Spring Back will take place two weekends prior. Dieghan said that Vail Resorts did get the message from Council and CSE that they want events to be bigger and better. Davis said we do not know Vail Resorts budget. Kundolf asked if the $40,000 is for pond skimming or the concert. Dieghan said it is for both and it adds to the talent budget for the concert. cf: James Deighan Vail America Days™ 4-Jul Does not include Fireworks- rqst $33,500 $75,000 Deighan said the funding increase is out of necessity for items such as security. Deighan said it is hard to sell sponsorship for a one day two hour event. Kundolf said she would like to see more floats as opposed to trucks with advertisements. Waniuk added that this is a Town of Vail event that Highline manages. Wadey asked why this isn’t a signature event and is still in CSE budget. Waniuk said it has been discussed, but not formally proposed to the Council by previous CSE’s. Dieghan added that it has been discussed by several councils. cf: James Deighan Gourmet on Gore August 31 – Sept 3 $75,000 Deighan said they need money and more space to make this event what it wants to be. Davis asked if they can do it on another weekend. Deighan said no because it is a four day event and Memorial Day is needed. Deighan said he would be open to including farmers from the Farmers Market into the event. Kundolf suggested using the Gerald R Ford Amphitheater as an expansion. Deighan said this event needs to take place in the town. Deighan would like the Farmers’ Market to be reduced in size and move the Vail Rotary duck race to Monday. Davis asked if there is any possibility to see this event on another weekend. Deighan said they would do a different type of event on another weekend but Gourmet on Gore cannot move. Gordon asked if we could move or extend the event down Meadow Drive since the hospital will have a new entrance. Deighan said why can’t the Farmers Market move down there instead. Deighan asked why the Farmers’ Market can’t take one weekend off. Davis said the key to the Farmers’ Market is consistency. Biszantz said the restaurants do well financially at this event which is very special. Wadey suggested having the conversation with Vail Rotary to move the Duck Race to Monday. Davis asked to walk away with three action items; 1. Moving the Vail Rotary Duck Race 2. Partnership with Farmers’ Market to extend and include the event 3. Moving the weekend to a stand alone three day event. Deighan said he will have a conversation with his team about a different weekend. Rediker reiterated that the CSE funds have not grown but continue to receive higher asks from new and existing events. Davis asked for communication from Deighan so we can fund accordingly. cf: James Deighan Vail Oktoberfest™ Sept. 7 - Sept. 9 And Sept. 14 - Sept. 16 $75,000 Deighan noted that they stepped up their venue looks this year. Deighan noted that the Lionshead merchants love the event. Deighan said they would like to put up a huge tent in Solaris and extend to Gore Creek Dr but cannot because of Farmers’ Market. Deighan said next year they would like to extend up I-Bridge on Saturday only. Biszantz asked if the $75,000 would allow them to expand to Solaris. Deighan said yes but it would take help from other partners. Davis asked if they could collaborate with Farmers’ Market on Sunday to keep up the Oktoberfest tent. Deighan said there isn’t enough space and there are liquor license issues. Davis asked if similar funding gets the same product but more money gets a bigger product. Deighan said yes and confirmed. cf: James Deighan Snow Days December 8 - 9 $40,000 Deighan suggested CSE and or council fund Snow Days as they have Spring Back to Vail in the past. Gordon noted that $64,000 was the highest amount ever funded for Snow Days. Deighan said that the $24,000 difference will not bring Rolling Stones but it does bring the talent level higher and crowd size larger. Kundolf noted that Vail Resorts wanted to move the event closer to Christmas. Waniuk asked if the event will be one concert night in 2018 as it is now scheduled to be in 2017. Deighan said yes. cf: Eddie O’Brien Colorado Grand September 14-15 Colorado Grand $10,000 O’Brien said the event includes about 270 participants. O’Brien said Ski Club Vail provided volunteers in return for a donation. O’Brien said they give out a Colorado Highway Patrol scholarship to each town they drive through of $8,000. Kundolf asked what the $10,000 is for. O’Brien said it is staying in the community and will be used for organizations like Ski Club Vail for volunteers. Waniuk added that per their RFP, the funds will be used for programs, décor, marketing, and finish line announcer. Gordon asked why it wasn’t here in 2017. O’Brien said they had an internal conversation and felt they couldn’t put it on this past year. Rediker asked that the scholarship recipient be from the Town of Vail. cf: Mac Garnsey GoPro Mountain Games June 7 - 10 Vail Valley Foundation $85,000 Garnsey said they are looking at a new speed slacklining event. Garnsey said their big change is hoping to move all dogs over to Lionshead and Adventure Village to Golden Peak. Gordon asked why they asked for less this year. Garnsey said they aren’t cutting anything and it is what they said they would do over the years. Gordon asked what events are outside the town. Garnsey said the Enduro due to early season conditions, Steep Creek Kayak in Red Cliff, and part of the disc golf event in Minturn. Wadey asked if they could be consciousness of retailers and the environmental impact of the swag that vendors are giving out. Garnsey said they plan on having one on one conversations with vendors to identify what they are giving out. Garnsey said they will do their best to not locate their vendors near competing retailers. Rediker said to educate where pets can and cannot go in Lionshead. cf: Chris Harguth Prep Baseball Reports (PBR) West Championships July 12 - 15 PBR Colorado and 5280 Tournaments $10,000 Harguth noted that they increased from 32 to 50 teams in 2017. Harguth noted the investment in fencing was a big improvement. Kundolf asked if 2018 dates are July 12-15. Harguth confirmed these are the dates. Waniuk asked if the dates are going to change. Harguth said they will not change as Ford Park is not available otherwise. Wadey asked if the timing was an issue. Harguth said it is a good weekend because it functions as an end of season final tournament. Waniuk suggested they include parking information in their program for 2018. cf: Chris Huntington Vail Yeti Hockey Club January 5 – Dec 7 Vail Yeti Hockey Club $25,000 Huntington said they are going to play in the Black Diamond Hockey League comprised of Bozeman, Jackson, and Sun Valley. Huntington said they will still play in the Mountain West Hockey League. Huntington said they are going to have skating nights in Solaris, more involved with youth hockey players, and have a few family nights with games starting earlier. Huntington added that they will go up to six security guards at their games. Huntington added they would like home and away jerseys and provide bus trips for fans to out of town games. Wadey asked how many family nights. Chris said they plan on one in January and one in February with starting time of 6:30pm. Davis asked why he is asking for a large increase in funding. Huntington said they will use them for activation events, cutting travel and hotel costs, ice time fees, etc. Davis confirmed that the season would still happen if not funded fully. Huntington said yes it would but it would be very hard to be successful. Wadey asked if there is a team fee to players. Huntington said no there is not because they want the best talent they can get. Huntington said he is even looking into picking up player per diem as well. cf: Sven Bean Legacy Fighting Alliance TBD Legacy Fighting Alliance $25,000 Bean said they will have 30 nationally televised events in 2017. Vaughn with AXS TV Fights, Executive Producer, said their network is in over 40 countries and 50 million households. Davis noted that the criticism in the past is that this has not aligned with the Vail Brand. Bean said Vail has always been a place for sports and MMA has become a true sport with professional athletes. Bean said it is mixed martial arts and is about integrity and honesty. Bean said the viewership is very broad. Gordon asked what the date is. Bean said they are flexible to the extent of Dobson being available and can come during the down time in Vail. Gordon asked where the attendees are coming from. Bean said they create these us against them scenario and identify best ticket selling athlete and find the best opponent to compete against them. Davis asked if they receive funding from other markets. Bean said from casinos yes. Davis asked if they can do the event without funding. Bean said it could potentially be a break even at best but cannot give a firm answer because he would need to speak with partners and TV partners before confirming. Wadey asked what the ticket price is. Bean said it is $25-$100. Rediker asked if there is a community outreach component. Bean said yes absolutely and they have done this at other events. cf: Krista DeHerrera Skate Vail's "Melee in the Mountains" 29-Apr The 10th Mountain Roller Dolls $12,000 DeHerrera said the additional money will go towards labor for load-in/out for the skating floor. Gordon asked if they are still going to do the open skate dinner with the public. DeHerrera said yes and that they will move the mix up bout to Friday night instead of Saturday morning. DeHerrera said the Vail Rec District confirmed the dates are available. Kundolf asked what if 25 teams want to come. DeHerrera said the schedule and timing wouldn’t allow for it. DeHerrera said the long term goal is to increase the number of teams and to be recognized from Women’s’ Flat Track Derby Association which would help with marketing support. Kundolf asked where teams would be coming from. DeHerrera said Idaho, Ohio, Utah, Nebraska, New Mexico, Wyoming, etc. cf: Zach Blom, Casey Parliament Vail Mountaineers Hockey Club All Year Vail Mountaineers Hockey Club $20,000 Parliament said their events are to make hockey more affordable for participants. Davis asked what the funds are for. Blom said it helps bring the costs down for greater access for kids. Parliament said it is going towards the ice time over the weekend of the Sportsmanship Tournament. Davis asked if it is at Dobson. Blom said overflow is in Eagle. Davis asked what percentage. Blom confirmed that it is the smaller percentage of the games. Rediker said they bring people into town when we need them. Davis asked if there is in-kind from TOV. Blizzard said the Town of Vail gives 8 sessions. Blom said 8 sessions is about one half day. Kundolf asked if this is the usual timeframe. Blom said yes. cf: Kerri Thelen Vail Valley Cup October 5-7 Vail Valley Soccer Club $15,000 Thelen said there were 2,000 room nights in 13 hotels in Vail alone this past weekend. Thelen said their goal for 2018 is to expand games to being on Friday. Yoakem added that the event is a family affair and most come every year. Waniuk asked if there is room for growth in terms of number of teams. Thelen said they are not in competition with league play and are trying to create more divisions that are showcase level and encourage college coaches to attend. Rediker asked what they would do with the additional $5,000. Thelen said it would be used for staffing and to pay for college coaches to come. cf: Mark Foster Vail Lacrosse Tournament June 18 – 20 Vail Lacrosse Tournament $15,000 Foster noted that 50% of players travel to Vail from outside of Colorado. Foster noted that 90% of revenue is generated through team fees. Davis asked how $15,000 will help the event. Foster said a majority will be used for marketing and there are plenty of opportunities to expand their brand nationally. Foster said there is an opportunity to use Solaris Plaza for event activation. Davis asked if it sells out. Foster said yes. Wadey asked what the age group is. Foster said 11 years old to Juniors in high school. Wadey asked if families come for both lacrosse events. Foster said the gap between the events means a lot of coaches will stay but no direct competition. Wadey asked if they encourage teams to stay in Vail. Foster said they use Peak travel and have had Marriot as their host in the past. Rediker asked if the Vail Rec District has approved their dates. Foster said he will get an e-mail from them confirming. Wadey asked if Vail Mountain School is available next year. Foster said they are working on it with Joel Rabinowitz. cf: Beth Pappas Vail Whitewater Series May 8, 15, 22, 29, June 5 Vail Recreation District $8,000 Gordon asked why this event is the only Colorado mid week competition. Pappas said the venue of the I-Bridge is convenient compared to other areas. Pappas said the $2,000 in additional funding is to improve the spectator experience through a DJ and/or band and to buy branded race bibs. Gordon asked if this could be used in conjunction with the GoPro Mountain Games. Pappas said they could have the conversation but their sponsors differ and may conflict. cf: Leon Fell King of the Mountain Volleyball June 16-18 King of the Mountain Volleyball $15,000 Fell said they have an agreement with the AVP pro tour to bring their AVP first program which is a junior program and qualifier for the national championships. Fell said they have an agreement in principle with USA Volleyball to be a partner in their grassroots events. Fell said 2 or 3 of the top beach players will be coming to do the juniors clinic. Fell said they plan to work with the Vail Craft Beer Classic for marketing purposes. Fell said they are going to create a BBQ at the Vail Racquet Club for the families that are in town. Kundolf suggested partnering with the Vail Craft Beer Classic Fathers Day brunch. Fell said it conflicts with their play times. Gordon asked if he has hired someone to do the marketing and/or website. Davis asked if one of his team members left the organization. Fell said no and that he does the operations. Fell said he brought in someone in the last minute that didn’t work out well. Waniuk asked if he plans to update the website. Fell said he doesn’t plan to update the look and feel. cf: Dan Cramer, Brandon London Kick-It 3v3 National Soccer Championship July 27 - 29 $40,000 Cramer said they added more out of state teams in 2017 including 7 teams from Oklahoma. Gordon asked if the new ownership will help with resources. Cramer said yes it will. Gordon asked what would happen if we went back to a regional level event. Cramer said it is difficult for them to put it on. Waniuk asked how they take the event quality up a notch. Cramer said they have a team in place, have the resources of marketing agencies, and will increase their social media presence. Cramer said they have more events in Colorado. Gordon said it is important that they go back to their survey results and make sure they read the comments from their attendees. cf: Beth Pappas, Helene Mattison, Andy Linke Vail Kids Adventure Games August 8-12 Kids Adventure Games, LLC $40,000 Pappas said they think they can grow race numbers by tweaking some elements of the race. Pappas said they may have clinics for younger kids and work with local organizations to bring in more educational type elements. Gordon asked how many other events. Mattison said nine events. Gordon asked how many of the other provides funding. Mattison said five. Linke added that Vail is the only five day event as opposed to 2-3 days at other events. Waniuk noted the ancillary events will help grow the event. Wadey said it is a sure thing that they are going to knock it out of the park. Gordon noted they are asking for $40,000 but they got $42,000 in 2017. Valenti said that their venue and operational plan changes were great. Rediker suggested partnering with a non-profit and ask them to provide volunteers as a way for them to raise money. cf: Mike McCormack Outlier Offroad Festival Sep 21 - 23 Uncommon Communications/ Greenspeed Project $35,000 McCormack noted that they were up against weather and the threat of weather. McCormack said Saturday demo was up, XC race was down, and Enduro was up. McCormack said they would like to have an invite only downhill race, extend the enduro to three days, and add demo passes to all race participants. McCormack would like to look at moving to Lionshead and is in discussion with Vail Mountain. McCormack would like to add cheap tacky cover band music in bars and add pub crawls. Gordon asked where the $10,000 would go. McCormack said it would extend to talent and purse. Gordon said there could be more work down promoting that this event is coming and happening. Davis noted that the website wasn’t updated this summer and would like to see it updated earlier. Kundolf added that the marketing and communication for awareness should be increased. McCormack agreed and will do a better job next year. cf: Jim Soran by Vail Lacrosse Shootout June 24-July 4 International Lacrosse Promotions $20,000 Gordon asked what the extra $5,000 in funding request is for. Soran said it is for marketing to try and expand some divisions. Gordon asked if it is for more spectators. Soran said yes. Valenti asked why the dates cannot be changed. Soran said it is the same dates they have been for 40 years and is traditional. Biszantz asked if they are going to expand vendors. Soran said yes and already has at least one new vendor for 2018. Wadey asked if they plan on growing their community involvement. Soran said yes, they plan on getting in touch with the local lacrosse players to participate. cf: Baily Rose Charles Blair Law III Slow Fashion Vail September 22 - 23 Baily Rose & Blair Law $23,600 Law noted that they originally projected for 10 vendors and they had 12 and hopes to increase that by at least 50% in 2018. Law said they would use more resources toward marketing which was a guerilla strategy in 2018. Rose said they would like to help vendors curate their product for the Vail market. Gordon asked how much they asked for last year. Law said $38,000. Gordon said it was very impressive that they pulled it off with the $5,000 that CSE awarded them. Kundolf asked what the sponsorship partnership was. Law said the vendors helped with educational signage and not as much financially. cf: Colette Carey Adaptive Spirit Annual Event April 4 – 8 Adaptive Spirit $40,000 Carey said it is a networking event for the telecommunication industry. Kerry said they are going out to dinners with large groups. Rediker asked if they overlap with Taste of Vail. Carey said yes and also have with Pink Vail. Carey said their home base has been the Cascade. Carey said their major gala is in Cascade. Carey said they are starting to see the importance of having the Vail community involved. Carey said the funding would go specifically to a tent or viewing area on Saturday race day for the public to attend. Wadey asked where the conference attendees are coming from. Carey said predominantly from the US but some International. Gordon asked if it is instructional. Carey said it is mainly a teaching event and have had speakers such as the chairman of the FCC. Gordon asked what the money is going toward and how does it benefit the Town of Vail. Carey said the money would go to a tented or seating area at the race so the public can attend and be involved. Rediker asked if they would still have the event if the funding amount was lower. Carey said they would use what they received and that the $40,000 was specifically from bids to create this viewing area. Kundolf confirmed that this is for one day. Carey said it would be for one day. cf: Loida Alegre In the Hearth of the Rockies October 12th- October 14 In the Hearth of the Rockies $15,000 Alegre said the event will support the Eagle River Youth Coalition. Wadey said this is scheduled as presented on Memorial Day Weekend. Davis asked where participants will come from. Alegre said it will be regional and partner organization MOPS, Mothers of Preschoolers has a large database. Wadey asked who the contestants are. Alegre said this year it would be mothers who love to cook but in the future it could be grandfathers, etc. Wadey asked if she has thought about partnering with local restaurants and chefs. Alegre said yes that is a goal. Rediker asked how this is an attraction beyond the contestants. Alegre said it would be a silent auction with a main event competition and dinner as a charity fundraiser. cf: Ariel Rosemberg Vail Summer Bluegrass Series June 27, July 4, July 11 & July 18 Lakeside Stride $50,000 Rosemberg said his dates are confirmed. Rosemberg said he is looking at continuing partnerships with Bud Light, Antlers, and Never Summer. Rosemberg said they are hoping to enter a float in the Vail America Days parade since they have a concert that night. Rosemberg is proposing to start the 4th of July concert content at 2pm or 3pm to help keep people around after the parade. Rosemberg plans on hosting Bluegrass in the Gardens again except for the 4th of July. Kundolf suggested making the float a quality float. Davis asked what the beer sales were like. Rosemberg said they had about $10,000 in beer sales but a majority of that revenue goes back to the Arrabelle. Gordon asked if they could sell tickets to a VIP area. Rosemberg said they tried it and it resulted in more confusion than anything but won’t rule it out. Gordon said maybe its side tables with food. Wadey said they had a VIP area behind the stage for Vail Jazz and may be an option. Rosemberg said he will continue to look at options. Davis asked if not funded at $50,000 what would happen to the event. Rosemberg said the content and talent would decrease and would do his best to have the event at the same level if funding was lowered. cf: Christine Albertson Pink Vail March 24 Vail Valley Medical Center $15,000 Albertson noted that their net promoter score went up to 79 with their move to Golden Peak. Wadey asked how Golden Peak worked. Albertson said it was great and accommodated the crowd. Waniuk asked what the extra $5,000 would be used for. Albertson said they would advertise through social media, digitally and radio. cf: Brian Hall Vail Family Fun Fest June 24, July 1, 8, 15, 22, 29 & Aug. 5 Blue Creek Productions, Inc. $22,400 Hall said they would like to add an entertainment or kid’s stage for performances. Kundolf asked what the additional funding request would be used for. Hall said it is going to be put it into marketing and promotions. Wadey said Lionshead merchants love the food traffic but he needs to improve marketing and communications. Waniuk said his imagery is great and suggested adding an Instagram account. Hall agreed. cf: Rich TenBraak Vail Automotive Classic September 7 - 9 Vail Valley Concours $7,500 TenBraak noted that they plan to attain more sponsorship in 2018. Davis asked who may be new in 2018. TenBraak said Barret Jackson is coming back and hope to secure more. TenBraak said Slaugh took a full time job but hope to continue to partner with her. TenBraak said they have hired Erin Holden specifically for sponsorship. Gordon said RFP had Friday night BBQ at Vail Valley Jet Center. TenBraak said they haven’t confirmed schedule details but hopes to have cocktail reception in Vail on Friday or Thursday. Gordon noted the more events that are done in Vail the better. Ruder added that by starting the event in Vail, people are more likely to book lodging in Vail. Valenti asked if there is going to be an auction in 2018. TenBraak said they are hoping to have one but still needs to confirm the partnership with the third party auctioneer. Total CRC Funding Requested: $1,158,000  Motion to adjourn the October 9, 2017 CSE special meeting at 6:39pm. M/S/P: Wadey/Valenti/Unanimous. The motion passed 7-0