HomeMy WebLinkAbout2.c. 2017 Recap Outlier Offroad FestivalSurveyed Event Recap: OUTLIER OFFROAD
Cultural, Recreational & Community Category
December 6, 2017
OUTLIER OFFROAD FESTIVAL: Sep. 29-Oct. 1, 2017
Mike McCormack
Phone: 970-485.5847
mikemac@outlier.bike
2
Highlights & Successes
3
SUCCESSES
•Friday
and
Saturday
demo
attendance
were
up
by
19%
over
2016.
Very
strong
brand
attendance
despite
threat
of
(and
then
actual!)
awful
weather.
•OUTLIER
Enduro
had
a
full
field.
•2017
partners
all
signed
and
returning
for
2018
•EXCELLENT
operational
relationship
with
Vail
Resorts
•New
USFS
permits
issued
(Outlier
ALLROAD)
•Community
outreach
via
discounting
voluminous
and
successful
(ToV ,
VR)
•Exciting
changes
in
planned
for
2018
•Tough,
ethical
operational
decisions
made
with
integrity
and
transparency.
Questions from CSE
4
Attendance Estimate
5
•Was
this
the
attendance
you
expected ?
Sadly,
it
was
not.
The
threat
of
weather
significantly
impacted
brands
and
attendees.
While
we
were
up
YOY
for
Friday
and
Saturday,
we
had
the
close
the
demo
on
Sunday
altogether.
•How
would
you
impact
attendance
next
year?
Late
season
events
always
run
the
risk
of
inclement
weather.
With
that
said,
we’re
reformatting
several
of
our
events
in
order
to
refocus
on
the
all-‐mountain/enduro
and
gravel
road
markets.
6
Visitor Type
7
•Was
this
the
visitor
type
split
you
expected?
YES.
For
the
3rd year
in
a
row
our
visitor
type
has
remained
consistent.
•Why
or
why
not?OUTLIER
presents
a
uniquely
accessible
collection
of
national
brands.
There
aren’t
any
other
events
like
it
on
the
FR
or
Central
Rockies.
•What
steps
would
you
take
to
optimize
visitor
mix
for
future
events?We
expect
more
and
bigger
brands
for
2018.
Also,
with
the
potential
addition
of
DH
and
a
3-‐day
5-‐stage
Enduro,
our
overnight
number
will
increase
significantly.
Overnight Visitor Profile : Overnight Visitors & Seasonal Residents Only
Only
8
What
measures
did
you
take
to
encourage
attendees
to
book
lodging
in
the
Town
of
Vail?
•We
offered
packages
through
Antlers
to
incentivize
multi-‐night
stays.These
were
promoted
via
email
marketing
and
social
media
posts.
•We
structured
our
event
schedule
to
promote
overnight
stays
including
opening
up
Friday’s
demo
to
the
public.
Overall Visitor Profile
9
•Who
was
your
anticipated
target
demographic?
100K+HHI,
25-‐55,
regional
•Did
you
reach
your
target
demographic?
Yes.
Cycling
is
fairly
predictable.
•What
would
you
change
to
attract
that
audience
next
year?
With
the
addition
of
a
restructured
XC
and
a
standalone
gravel
event,
we
hope
to
attract
more
women
in
2018.
10
Role/Importance of Event in Intent to Visit Vail
11
•What
actions
did
you
take
this
year
to
generate
the
number
of
overnight
guests?
Strategic
programming
scheduling,
lodging
incentives,
shock
and
awe-‐grade
brands
(too
much
to
absorb
in
just
one
day.)
•How
would
you
increase
the
number
of
overnight
Vail
guests
next
year?
We
need
to
continue
to
attract
top
cycling
brands
while
at
the
same
time
attracting
non-‐endemic
active
outdoor
brands
to
complement
existing
offerings.
Also,
we
can
further
refine
the
competitive
schedule
to further
encourage
overnight
stays.
NPS (Net Promoter Score)/Likelihood to Recommend
12
•Do
you
think
the
NPS
scores
reflect
the
attendee
event
experience?
Yes.
Weather
threw
a
wrench
in
our
planned
awesomeness,
but
our
scores
are
actually
improved
over
the
prior
year.
•What
steps
would
you
take
to
improve
the
NPS
scores
for
your
event
next
year?
More
brands.
Adding
a
spectator-‐friendly
DH,
the
addition
of
live
music.
Estimated Return on Investment (ROI) & Attendee Expenditures
13
•What
did
your
event
do
to
encourage
spending
in
Vail?
We
promoted
local
restaurants,
hotels,
bars
and
retail
outlets
via
email
marketing
and
free
demo
space
for
local
merchants
and
reps.
We
would
also
have
it
not
threaten
to
snow
(and
then
actually
nuke).
Our
numbers
really
suffered
because
of
weather.
14
Event Strengths & Weaknesses
15
•How
did
the
event
exceed
expectations?
Year
over
year
attendee
numbers
for
the
days
that
it
didn’t
snow
showed
significant
growth.
We
also
were
forced
to
make
some
challenging
and
ultimately
fiscally
harmful
operational
decisions.
We
did
the
right
thing
and
felt
it
financially,
but
in
the
big
picture,
that’s
how
you
grow
and
build
loyalty
•What
are
areas
for
event
improvement?
Better
web
updating.
Enhanced
(non-‐endemic)
brand
attendance.
Live
music.
And
some
kickass
programming
enhancements
for
2018.
•How
did
this
year’s
event
compare
to
previous
years?
When
comparing
day
to
day
(Friday
and
Sat)
it
performed
well
(up
about
20%).
The
threat
of
weather
saw
about
a
dozen
vendors
back
out
at
the
last
minute
and
also
discouraged
Front
Range
attendees
from
traveling.
Also,
we
weren’t
able
to
run
the
demo
on
Sunday
at
all.
Vail Brand Compatibility
16
•How
did
the
event
support
the
Vail
Brand ?
Outlier
is
a
vibrant
and
energetic
event
that
caters
to
a
young-‐ish affluent
crowd.
The
event
leveraged
its
good
standing
with
Vail
Resorts
and
the
US
Forest
Service
to
offer
compelling
back
and
sidecountry
offerings
for
competitive
and
non-‐competitive
attendees.
Outlier
showcases
the
beauty
of
the
changing
seasons,
the
spectacle
and
majesty
of
the
mountain,
and
the
inclusiveness
of
the
surrounding
community.
Like
Vail,
Outlier
is
unique
and
awesome.
A
blue
chip,
need-‐time
signature
event
for
one
of
the
world’s
best
and
most
recognizable
brands.
Community Contribution
17
•How
did
the
event
impact
Vail’s
sense
of
community ?
While
an
elite
brand,
Vail
is
still
incredibly
welcoming.
We
work
hard
to
make
sure
that
the
local
cycling
community
if
offered
every
opportunity
to
participate
at
deeply
discounted
or
even
free
of
charge.
We
want
Outlier
to
be
an
event
in
which
the
community
takes
pride;
one
that
is
well
organized,
reasonably
delightful,
uniquely
audacious
in
its
offerings,
and
above
all
respectful
to
and
responsible
towards
the
community
and
the
backcountry
in
which
it
takes
place.
It
was
fun.
It
exhibited
a
best
in
class
stewardship
ethic.
It
acknowledges
the
investment
of
the
community
and
attempts
to
return
that
goodwill
and
graciousness
by
making
participation
as
an
attendee,
volunteer
or
competitor
easy
and
rewarding.
18
Topline Marketing Efforts
19
1.Email
database
outreach
Because
we
produce
and
promote
several
other
high
profile
events
including
the
Breck
Epic,
Eagle
Outside
Festival
and
Brevet
Beaver
Creek,
our
database
is
substantial
–nearly
20,000
riders
in
Colorado
alone.
We
published
quarterly
mass
emails
with
event
updates
and
news.
2.Endemic
customers
communication
We
define
this
as
the
bike
industry
itself.
Our
outreach
begins
nearly
13
months
in
advance
each
year
and
capitalizes
on
an
extensive
industry
database.
3.Social
media
marketing
Targeted
Facebook
marketplace
ads
as
well
as
sponsored
tweets
help
us
keep
Outlier
top
of
mind
with
our
consumers
and
attendees.
Potential for Growth & Sponsorships/Media Exposure
20
•How
do
you
see
the
event
evolving
or
growing
next
year?
We’re
attempting
to
flesh
our
our
media
component,
doubling
the
size
of
the
demo,
expanding
to
Lionshead,
offering
an
invite-‐only
DH,
reducing/reformatting
the
XC
and
expanding
the
Enduro
to
three
days
with
the
(hopeful)
addition
of
two
more
backcountry
routes.
•What
sponsors
do
you
plan
to
target
next
year?
Audi,
Volvo,
Mercedes -‐Benz,
Land
Rover,
GMC
•How
will
you
leverage
media
exposure
and
extend
the
marketing
reach
next
year?
We
hold
out
hope
that
we
can
further
integrate
with
Vail
Resorts’
marketing
team
to
help
increase
the
profile
and
reach
of
the
event.
Ideally,
we’d
offer
packages
to
incentivize
loyalty
and
encourage
new
participation.
Additionally,
we
hope
to
engage
VR’s
retail
component
while
stiff
offering
insider
access
to
vendors
and
partner
brands
from
standalone
local
retailers.
Sustainability Efforts
21
•What
measures
were
taken
at
your
event/program
to
support
the
environmentally -‐friendly
goals
of
the
Town
of
Vail?
Registration
(minus
VR’s
waiver)
was
100%
digital!
For
an
almost
entirely
human-‐
powered
event
that
already
produces
minimal
waste,
we
reduced
our
paper
consumption
by
70%!
•What
waste
reduction
methods
were
used
during
your
event/program ?
Paperless
registration,
high-‐efficiency
generators,
human-‐powered
margarita
blending.
•How
could
you
improve
on
sustainability
efforts
for
next
year’s
event?
We
use
less
than
3
gallons
of
gas
on
site
and
less
than
two
reams
of
paper.
Everything
recycle-‐able
IS
actually
recycled.
Our
footprint
is
already
pretty
small.
We
love
typing
that.
22
Event Budget
23
Item $
Total
Event
Budget:55,215
CSE
Funds:25,000
Cash
Sponsorship
(not
CSE):6,800
In-‐kind Sponsorship:3,700
Marketing Budget:13,000
Profit
&
Loss:+3,185
How
did
you
use the
CSE
funds?
(marketing,
operations,
staff,
venue,
etc.)
CSE
funds underwrote
the
marketing
budget,
cash
purse
and
about
half
of
our
site
rental
fee.
24
APPENDIX
OUTLIER OFFROAD MARKETING PLAN
Sep
‘16 Oct
‘16 Nov
‘16 Dec
‘16 Jan
‘17 Feb
‘16
Announce
2017
date
to
industry
Confirm/re -‐sign
2016
partners
CSE
recap Email
outreach
–
endemic and
non-‐
endemic
brands
Regenerate social
identity
assets
Email
–endemic
and
non-‐endemic
brands
Social
media
update
Survey re-‐
distribution
New
imagery
for
all social
channels
Sponsorship
proposal
creation
Save the
date
email
outreach
Email
thank-‐you Update website
with
2017
dates
Press
release
–
date
announcement
Launch
social
advertising
campaign
–FB,
Twitter
Survey
distribution Update
social
channels
OUTLIER OFFROAD MARKETING PLAN
Mar
‘17 Apr
‘17 May
‘17 June
‘17 Jul
‘17 Aug
‘17 Sep
‘17
Social
media
ads
–Twitter,
FB
Social
media
ads
–Twitter,
FB
Social
media
ads
–Twitter,
FB
Social
media
ads
–Twitter,
FB
Social
media
ads
–Twitter,
FB
Social
media
ads
–Twitter,
FB
Social
media
ads
–Twitter,
FB
Social
posts
–
Twitter,
Instagram,
FB
Social
posts
–
Twitter,
Instagram,
FB
Social
posts
–
Twitter,
Instagram,
FB
Social
posts
–
Twitter,
Instagram,
FB
Social
posts
–
Twitter,
Instagram,
FB
Social
posts
–
Twitter,
Instagram,
FB
Social
posts
–
Twitter,
Instagram,
FB
Email
blast
–
dates,
brands,
events
Email
–
endemic and
non-‐endemic
brands
Email
blast
–
lodging,
to-‐do
Email
–
endemic and
non-‐endemic
brands
Email
blast
–
USAC
championships
Email
–
endemic and
non-‐endemic
brands
–load-‐in
and
load-‐out
info
Email
blast
–
last
minute
items
Media
outreach USAC
email
blast
Media outreach USAC
email
blast
Local/regional
media
outreach
Local
club
blast
Sea Otter
brand
outreach
Poster
distribution
Volunteer
blast Discount blast
(ToV,
Vail
Resorts)
Total economic
impact per
attendee day
Restaurants/
bars/ food
concessions
Lodging Demo and race
fees
Shopping Other Recreation Other items
$0
$100
$200
Economic Impactper Attendee-Day$157
$42 $34 $30 $24 $11 $14
Direct Economic Impact to TOV per Attendee-Day
In paid lodging
Vacation home/timeshare
With friends/family
Other
56%
21%
12%
12%
Overnight Visitor Profile
Myself Only
2
3
4
5
6 or more
15%
42%
15%
15%
6%
6%
1
2
3 - 5
6 - 8
9 - 14
15 or more
27%
53%
18%
2%
Vail
Beaver Creek
Avon
Edwards
Eagle/Gypsum
Summit County
Other
68%
8%
9%
4%
8%
4%
Under $50k
$50k-$100k
$100-$150k
$150k or more
19%
28%
29%
24%
Overall Visitor Profile
Under 18
18 - 24
25 - 34
35 - 44
45 - 54
55 - 64
65 - 74
75 or older
27%
30%
27%
6%
4%
6%
Male
Female
82%
18%
Promoter Passive Detractor
0%
20%
40%
60%
80%Percent Responding60%
26%
14%
Likelihood of Recommending Event to a Friend or Family Member
0: None, I
would have
come to Vail
anyway
1 2 3 4 5: Half my
reason for
coming to Vail
6 7 8 9 10: My only
reason for
coming to Vail
0%
20%
40%
60%
80%Percent Responding13%
69%
4%1%2%2%2%6%
Importance of Event in Decision to Visit Vail Today - Overall
2017 Event funding
Direct economic impact to TOV
Economic impact payback ratio
TOV/VLMD sales tax impact
TOV/VLMD sales tax impact ratio $0.21
$5,272
$7.41
$185,225.29
$25,000.00
Return on Investment: Funding vs. Impact
Summary of Key Trip Characteristics and DemographicsAttendee Days0K
10K
20K
1.2K
Attendance Est
47%
NPS
Net Promoter Score
Overnight
visitor
Seasonal
resident of
Vail Valley
Full-time
resident of
Town of Vail
Full-time
downvalley
resident
Day visitor
to Vail
0%
50%Percent Responding59%
14%21%
1%4%
Visitor Type
Colorado
Indiana
Massachusetts
Michigan
Missouri
Nebraska
North Carolina 1%
1%
1%
1%
1%
1%
93%
2017 Vail Event Visitor Summary: Vail Outlier Offroad Festival, September 29 - October 1, 2017
Survey technique: Intercept. Overall sample size: 54 (Please note that sample sizes are smaller for subgroups.) Number of years event has taken place in Vail (including 2017): 3
Average
Overall
Overnight visitor
Seasonal resident of Vail Valley
Full-time downvalley resident
Day visitor to Vail 9.3
6.8
0.0
9.5
8.9
Are you
staying:
How many people
are staying in your
accomodations
unit?
Nights in the
area this trip
Where are your
lodging
accommodations
located?
Annual Household
Income
Age
State/Country
Gender
Nightly Rate (if Paid)
Average:
Median:
$181
$160
Overall
Overnight visitor Overall
B Event
Betty Ford Alpine Gardens
Blue Grass
Burton
Craft Beer Classic
Family Fun
Farmer's Market
Gourmet on Gore
Jazz Party
Kid's Adventure Games
King of the Mountain
Lacrosse Shootout
Lacrosse Tournament
Melee in the Mountains
NonEvent
Outlier
Pink Vail
Prep Baseball Reports West
Slow Fashion
Spring Back to Vail
7:22 AM
01/17/09
Accrual Basis
The Greenspeed Project, Inc.
Profit & Loss Budget Overview
January through December 2010
Page 1 of 3
OUTLIER OFFROAD OPERATING BUDGET
2017
Ordinary Income/Expense
Income
Registration Revenue 22,000.00
Sponsorship Revenue 6,800.00
DEMO Revenue 4,600.00
Community Contribution 25,000.00
Total Income 58,400.00
Admin Expense
Accounting 459.00
Office Overhead
Equipment 0.00
Phone/Fax/Internet 240.00
Rent 750.00
Supplies 600.00
Postage and Delivery 100.00
Printing and Reproduction 1,100.00
Business Licenses and Permits 346.00
Computer and Internet Expenses 750.00
General Liability Insurance 2,750.00
Lodging 0.00
Legal 0.00
Web Hosting 1,150.00
Banking Expense
Analysis SVC CHG 75.00
Misc Fee - reconciliation 10.00
Service Charges 25.00
Total Admin Expense 8,355.00
7:22 AM
01/17/09
Accrual Basis
The Greenspeed Project, Inc.
Profit & Loss Budget Overview
January through December 2010
Page 2 of 3
OUTLIER OFFROAD OPERATING BUDGET
2017
Production Expense
Barricade 0.00
Permit Fees (USFS, ToV)2,900.00
Radio Rental 0.00
Site Fees
Facilities Rental 7,820.00
Showers 0.00
Trash/Recycling 0.00
Insurance 0.00
Timing & Scoring 2,750.00
Meal Expense 740.00
Race Supplies 975.00
Prize Purse 6,000.00
Equipment Rental 0.00
Number Plates 950.00
Uniform Expense 500.00
Infrastructure & Signage 1,500.00
Labor
Announcing 1,500.00
Course Crew 5,500.00
Admin labor 1,000.00
Expo Staff 1,200.00
Medical 0.00
Moto 0.00
Registration 500.00
Salary 0.00
Misc Expense (coffee)25.00
Total Production Expense 33,860.00
Marketing & PR
Identity & Design 0.00
Digital Spend 4,500.00
Map Development 0.00
Email MKTG Hosting 1,750.00
Sponsorship Fulfillment
Coroplast 1,250.00
Vendor Relations 500.00
Additional Vinyl/Coro 1,500.00
Print Spend 2,500.00
Radio Spend 0.00
Local/Regional Print Spend 0.00
Meals 1,000.00
Total Marketing & PR 13,000.00
7:22 AM
01/17/09
Accrual Basis
The Greenspeed Project, Inc.
Profit & Loss Budget Overview
January through December 2010
Page 3 of 3
OUTLIER OFFROAD OPERATING BUDGET
2017
Merchandise/Awards
Awards 2,750.00
Entrant Jersey 0.00
Entrant Tee 3,600.00
Total Merchandise 6,350.00
TOTAL REVENUE 58,400.00
TOTAL EXPENSE 55,215.00
NET EVENT INCOME/LOSS 3,185.00