HomeMy WebLinkAbout2018 Event Recap Pink VailPink Vail 2018 Event Recap
Cultural, Recreational & Community Category
May 2, 2018
Pink Vail - March 24, 2018
Christine Albertson
Phone: 970-569-7755
Christine.albertson@vailhealth.org
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Pink Vail Keeps Getting Better!
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•Pink Vail Net Promoter score was outstanding, 84 (NPS 79 in 2017)
•42% of participants live outside of Summit and Eagle Counties.
•36% increase in event sponsorships. Brought RXBAR and The Steadman Clinic to
sponsor row at Golden Peak.
•Raised over $920,000. All this money stays local to help patients at Shaw Cancer
Center with the Spirit of Survival program.
Attendance Results
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•2018 – 2,500 participants
•22% of participants from
Outside of Colorado
•20% of participants from
the Front Range
•51% of participants from
Eagle and Summit Counties
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Pink Vail NPS score: 84
Event Strengths
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•Comments from our survey really tell the story of why Pink Vail is so
successful.
•“I am deeply touched by the participations of so many amazing people
coming together for such a good cause! I am grateful to be a part of a
community that gives so much to those in need of care. I for one, am
eternally grateful for all the awesome people who are affiliated with this
fun, generous, fabulous event!” – Pink Vail survey respondent
•“This was my first Pink Vail experience. Loved it! I will be back next year.”
– Pink Vail survey respondent
•“I love Pink Vail! The spirit is unbelievable! And the event, staff and
production are so great!” – Pink Vail survey respondent
•“Positive messaging. Community involvement. Costume contest. All the
event details. We fly into Colorado just to participate from Virginia.”
– Pink Vail survey respondent
Event Weaknesses & Comparability to Last Year
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•Weakness: We need to keep improving on our Celebration Ski Down. Based
on feedback we kept it the same as 2017. It helped as more people did the
ski down, but we want to make it more impactful for our participants.
•Comparable to last year: In November we worked with our focus group that
encouraged us to put more emphasis on all cancer survivors and current
patients. There are so many people touched by cancer these days as it
effects us all. This year we really tried to make the event less chaotic and
more focused. We feel this was achieved as our NPS score has increased
over the last two years.
Vail Brand Compatibility
The Premier International Mountain Resort Community
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Pink Vail: Like nothing on earth
Pink Vail is truly the world’s biggest ski day to conquer cancer and there is nothing like it.
Pink Vail is an international event!
Over 5,000 donations come in from around the world – Chili, Australia, Germany, England
and other destinations.
Community Contribution
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•Strong sense of community
•Vibrant, spirited
participants
•A rare skier participatory
event
•Attracts female skiers
•Valley businesses had
programs that involved
giving back to Pink Vail
Topline Marketing Efforts
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•Testimonial ads in all mountain
newspapers
•Because of You Mailer to over 5,000
Pink Vail donors before the event
Potential for Growth
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•Pink Vail is always evolving. We learn from our focus group each year and will
continue to grow the event to make it the best event in Vail!
•We will again attend Outdoor Retailer in Denver and look for new companies
to sponsor Pink Vail.
Sustainability Efforts
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•Pink Vail worked with Vail Resorts to offer recyclable and compostable
serving utensils and plates for VIPs and public food service.
•Pink Vail worked with Vail Resorts on trash and recycling for the event.
•Last year’s Pink Vail banners were recycled into small 6-pak coolers.
•The merchandise bags that were provided were reusable grocery bags.
•For Pink Vail 2019, we will work with Klean Kanteen on
providing a water source for participants to refill
reusable water bottles.
Event Budget
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* Event producer to attach detailed budget for recap
Item $
Total Event Budget: $120,000
CSE Funds: $10,000
Cash Sponsorship (not CSE): $100,000
In-kind Sponsorship: $150,000
Marketing Budget: $34,000
Profit & Loss: $800,000
How did you use the CSE funds?
(marketing, operations, staff, venue, etc.)
Destination marketing
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Estimated Actual
Total income $820,500.00 $919,150.00
Total expenses $120,200.00 $119,700.00
Total profit (or loss)$700,300.00 $799,450.00
Event/Program Budget for PINK VAIL 2018
> Profit - Loss Summary
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
$900,000.00
$1,000,000.00
Estimated Actual
Total income
Total expenses
Estimated Actual
Total Income $820,500.00 $919,150.00
Tickets/Admissions
Estimated Actual Estimated Actual
2500 2000 Adults @ $30.00 $75,000.00 $60,000.00
500 486 Children @ $25.00 $12,500.00 $12,150.00
0 Other @ $1.00 $0.00
0 <Insert Other> @ $0.00 $0.00
$87,500.00 $72,150.00
Programs/Advertising
Estimated Actual Estimated Actual
0 Covers @ $0.00 $0.00
0 Half-pages @ $0.00 $0.00
0 Quarter-pages @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
$0.00 $0.00
Exhibitors/vendors
Estimated Actual Estimated Actual
0 Large booths @ $0.00 $0.00
0 Med. booths @ $0.00 $0.00
Small booths @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
<Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
$0.00 $0.00
Revenue from other items
Estimated Actual Estimated Actual
25 Cash Sponsorships @ $4,000.00 $100,000.00 $100,000.00
0 In Kind Sponsorships @ $0.00 $0.00
0 Donations @ $0.00 $600,000.00 $715,000.00
1 CSE Funding @ $15,000.00 $15,000.00 $10,000.00
0 Grants @ $0.00 $0.00
0 Merchadise $0.00 $18,000.00 $22,000.00
0 <Insert Other> @ $0.00 $0.00
0 <Insert Other> @ $0.00 $0.00
$733,000.00 $847,000.00
Event/Program Budget for PINK VAIL 2018
> Funds Raised
Estimated Actual
Total Expenses $120,200.00 $119,700.00
Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual
Rental fees $20,000.00 $20,000.00 Social food + Beverage $20,000.00 $21,000.00
Insurance $0.00 Non-social food + Bevera $3,500.00 $2,500.00
Sound/AV $3,000.00 $3,000.00 <insert Other>$0.00
Construction or Equipment $0.00 <insert Other>$0.00
Trash/Composting $0.00 Total $23,500.00 $23,500.00
Utilities $0.00
Labor $0.00 Program/Lodging Estimated Actual
Traffic Control $1,000.00 $0.00 Entertainment $1,500.00 $1,500.00
Banners - Printing & $10,000.00 $10,000.00 Speakers $1,000.00 $1,000.00
Signage $8,000.00 $8,000.00 Travel $0.00
<insert Other>$0.00 Hotel $0.00
<insert Other>$0.00 <insert Other>$0.00
<insert Other>$0.00 <insert Other>$0.00
<insert Other>$0.00 <insert Other>$0.00
<insert Other>$0.00 <insert Other>$0.00
Total $42,000.00 $41,000.00 Total $2,500.00 $2,500.00
Marketing Estimated Actual Prizes Estimated Actual
Advertising - Radio $3,000.00 $3,000.00 Prizes $0.00
Advertising - Print $20,000.00 $20,000.00 Cash Purse $0.00
Advertising - Social Media $2,500.00 $2,500.00 Total $0.00 $0.00
Public Relations $0.00
Sales Team Expenses $0.00
Media TV, Production & Distribution $0.00
Graphic Design $5,000.00 $5,000.00
Website $0.00
Collateral Materials $5,000.00 $5,000.00
Printing $0.00
Promo Items $15,000.00 $15,000.00
<insert Other>$0.00
<insert Other>$0.00
<insert Other>$0.00
Total $50,500.00 $50,500.00
Marketing Estimated Actual
Telephone/Internet $0.00
Photography $700.00 $700.00
Transportation $0.00
Permit Fees $1,000.00 $1,500.00
Postage/Shipping $0.00
In Kind Trades $0.00
Supplies-Office or Other $0.00
Demographic Survey $0.00
Sales Tax $0.00
<insert Other>$0.00
<insert Other>$0.00
<insert Other>$0.00
Total $1,700.00 $2,200.00
Event/Program Budget for PINK VAIL 2018
> Expenses
Marketing Plan
Saturday, March 24, 2018
NEWSPAPER
Vail Daily (SWIFT)
General about event
Celebration Ski Down
Register Now
Not a Skier?
Costume Contest
For ALL Cancer Patients
Eagle County Shout-Out
Spirit of Survival Impact
Thank You Ad
Summit Daily (SWIFT)
Summit County Shout-Out
Aspen Times (SWIFT)
Pitkin County Shout-Out
Post Independent - Glenwood (SWIFT)
Garfield County Shout-Out
Steamboat Pilot
Routt County Shout-Out
Herald Democrat (Leadville)
Lake County Shout-Out
Chaffee County Times (Buena & Salida)
Chaffee County Shout-Out
MAGAZINES
Vail Valley Mag 1 Winter Issue Full Page
Vail-BC Mag 2 Winter Issues Full Page
Summit Mag 1 Winter Issue Full Page
Vail Lifestyle Mag 1 Winter Issues Full Page
Vilar Program 1 Winter Issue Full Page
Beaver Creek Mag 2 winter issues Full Page
Breckenridge Mag 1 Winter Issue Full Page
Glow Magazine 1 Winter Issue Full Page
Mtn Town Magazine 1 Winter Issue Full Page
RADIO
KZYR Last DJ
The Mile
Always Mtn Time
KSKE
LIFT FM 106 (KKCH)
Krystal 93
CPR
KUNC
Aspen Public Radio
ONLINE
Paid Search
Facebook Ads
Email Blasts
Video
Social Media
Vail Daily Homepage Wallpapers
TV
Comcast free ads + regular ads
POSTERS
Posters
8.5x11
11x17