HomeMy WebLinkAbout2018 SkiForMS Event RecapEvent Recap:
SKI for MS Vail for Can Do Multiple Sclerosis
Presented on: May 2, 2018
SKI for MS Vail for Can Do MS
February 24, 2018
Meg Stepanek
Event and Donor Relations Manager
Phone: 970.926.1292
mstepanek@cando-ms.org
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Overall Event Highlights & Successes
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•$58,435 raised. A 19.5% increase in fundraising from 2017.
•7.5% increase in participants/fundraisers
•465 donors.
•89% of attendees pre-register and pre-plan their trip to Vail for the event
•51% of attendees are non-residents of Eagle County –promising impact for future
lodging
•Registration at base of Gondola One and signage up Bridge Street provided high
visibility stirring community involvement
•High visibility at Après Party hosted at Mountain Plaza with lively setting and DJ
Program Impact, Testimonials & Observations
SKI for MS provides Scholarships for Adaptive Skiing in Vail and throughout the country
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Estimated Attendance Results
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•Estimated attendance: 156
•Number/percentage of people who came specifically for event/program: 92%
•Number/percentage of people who attended the event last year: 50%
•51% of attendees chose to attend event from regional or national locations
•65% of attendees had season passes
•35% of attendees purchased lift tickets for the event
Estimated Attendee Profile Results
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•Where did attendees come from? (local, regional, out of state, international):
•Local Attendees: 53% from Eagle County
•Regional/Colorado: 42%
•Out of State: 9%
Estimated Spending Results
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•Estimated average spending per person:
•Dining: $92
•Shopping: $341
•Lodging: $1260 (estimated $600/night)
•Other Activities: $100
•Total average spending per person without lodging: $533
•Total average spending per person with lodging: $1793
•Town of Vail spending the event/program generated= $83,148
*Without lodging
•Town of Vail spending the/event program generated=$108,346
*With lodging for 20 reported guests
NPS (Net Promoter Score)
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Attendee Response: How likely is it that you would recommend this event/program to a
friend or colleague?
NPS = 10
The NPS Calculation
Calculate your NPS using the answer to a key question, using a 0-10 scale: How likely is it that you would recommend
[brand] to a friend or colleague?
Promoters (score 9-10) are loyal enthusiasts who will keep buying and refer others, fueling growth.
Passives (score 7-8) are satisfied but unenthusiastic customers who are vulnerable to competitive offerings.
Detractors (score 0-6) are unhappy customers who can damage your brand and impede growth through negative
word-of-mouth.
Event Strengths & Weaknesses
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Vail Brand Compatibility
The Premier International Mountain Resort Community
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•Offered event attendees and new visitors to Vail an opportunity to
experience Vail Mountain and the Town of Vail through the EpicMix race
course, Ski Down honoring our founder, Jimmie Heuga, and après party at
Gondola One
•A philanthropic community event providing a positive and inspiring
experience for those with MS and their loved ones to ski for a day, then see
the impact by hearing from a local participant about their life-changing
experience at a Can Do MS program hosted in Vail
•Event components highlighted key elements of the Town of Vail and Vail
Mountain for participants in promoting health and wellness. Participants
plan to revisit Vail at a later date to enjoy Vail on their own for another
exceptional experience
Community Contribution
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•Jimmie Heuga’s legacy was visible and present in this years
series. His dedication to promoting the Vail Valley, ski
racing and his revolutionary approach to treating MS was
celebrated throughout the day including: new memorial
banners at registration, Gondola One and Mountain Plaza,
Warren Miller’s Steep and Deep featuring the first Vertical
Express looping, Tyler Hamilton hosting the “first chair” to
kick-off the day and the memorial ski down to finish -with
inspiration and Jimmie Heuga stories, and his son Blaze
speaking at the après party.
•Provided opportunity for local community to volunteer for a purposeful event
•Educating our community on MS and the new, younger generations that live with MS
•Family-friendly day on the slopes, amateur ski race and après party
•Strong participation from other local non-profits
Topline Marketing Efforts
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1.ONLINE COMMUNICATIONS
•Social media (Vail specific): 17,807 reach; 37,936 impressions; 1,632 engagement
•Digital marketing (Vail specific): 413,324 impressions
•Web pageviews: 9,002 (79% increase YOY)
2.EMAIL CAMPAIGN
•Three Colorado targeted emails: reach 3,806
•Seven national emails with SKI for MS Vail placement: reach 69,366
•Two promotional eblast in the VVP newsletter
3.MEDIA CAMPAIGN
•12 Vail Daily online and print placements
•Three TV8 live interviews
•One radio interview
•Please attach complete marketing plan to end of presentation.
Potential for Growth & Sponsorships/Media Exposure
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SPONSORSHIP GROWTH
•More targeted sponsor outreach earlier in the planning process
•More targeted outreach in the Denver and Summit County markets. With increased
engagement from the Denver market in 2018, peer to peer fundraising and
relationship building is now possible
•Outreach and engagement of local stakeholders and partners
MEDIA EXPOSURE AND MARKETING REACH
•More strategic and coordinated marketing with key sponsors
•Increase investment in digital marketing
•Develop video strategies
•Identify online influencers
•Strengthen PR efforts
•Identify more local promotional placement opportunities (bridge banners )
Sustainability Efforts
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•Added opt-in text for mountain communications day-of. No paper schedules,
lanyards or race bibs used (Bibs were fabric stickers)
•Online registration for paper-free event. 88% of participants signed up
paperless pre-event
•No on mountain literature. No stations on mountain to ensure zero waste
•Ensured that all on-mountain and off-mountain trash and recyclables were
sorted and disposed of appropriately
•All banners and signage is re-used
The Town of Vail is committed to the stewardship and protection of our unique mountain environment. In consideration of both
our local and global impacts and opportunities, our environmental vision is to demonstrate and promote: renewable energy,
resource efficiency, ecosystem protection, and community awareness and education.
Event Budget Snapshot -actuals
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*Event producer to attach detailed budget for recap
Item $
Total Event/Program Budget:$9,422
CSE Funds:$4,000
Cash Sponsorship (not CSE):$5,000
In-kind Sponsorship:
Marketing Budget:$3,598
Profit & Loss:$49,011
How did you use the CSE funds?
(marketing, operations, staff, venue, etc.)
Operations: F & B
Marketing: Heuga banners
& print/digital ads
Additional Information/Appendix
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•Appendix A: Budget
•Appendix B: Marketing Plan
Budget
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Budget Actual Ytd
National Sponsors
Local Sponsors 10000 9000
Golf Tourn/Other Income
Event Tickets/Fundraising: 43552 49434.51
Other Income
TOTAL 53552 58434.51
SKI FOR MS
REVENUE 2018
VAIL
Budget Actual YTD
Registration Party
Apres Party 4500 5712
Sunday Brunch
Volunteer Food
Marketing
Advertising - Print & Pics 600 21.96
Advertising - Digital 200
Printing 1000 225
Banners 143 88.68
Photographer
Poster Distribution 115 3382
Merchandise
T Shirts 133.16
Medals/Trophies 83.33 87.03
Silkys 250 248.5
Top Fundraiser Prizes - skis 208.33
Incentive Merchandise Est.
See Below for detail 2286
Hats 133.33 121.67
Dry Cleaning (Banners)17.6
Unbranded: Beads, Leis 41.67 35.67
Slick Text 11.85
SKI FOR MS
EXPENSES 2018
VAIL
Budget (cont.)
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Shipping | Postage 38.82
Shipping Supplies 33.33
Staff
Airfare
Rental Car
Shuttle/Parking/
Bag Fee/Mileage 50 193.6
Lodging
Meals: Staff and Volunteers 463.31
Gas 10.52
Miscellaneous 25 28.33
Event Director Compensation 0
Event Director Expenses/Lift
Tickets/ 1258
Miscellaneous
Insurance 500 539.5
Race Course Rental/Pro gifts 1000 1000
Entertainment 1000 400
Rentals 627.39
Golf Expenses/(GL Bal) -876.05
TOTAL 9883 9422.94
NET 43669 49011.57
Marketing Plan
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LIVE INTERVIEWS –VAIL
TV8 Good Morning Vail Interviews (3)
KKVM The Mile (1) February
ONLINE PR
Submissions will take place February
Submit calendar postings in the Denver metro area and the surrounding mountain towns that highlight the main
aspects of the SKI for MS Vail event and include links to register for the event on Can Do MS’s website. These also
include:
o Vail Valley Partnership –send press release and post event
o Vail Daily –community calendar and Town Talk
o Vail Event Calendar
Submit press release to Vail Daily, Summit Daily, Post Independent, and Denver News Channels
Post press release on www.mscando.org
WEB (Began 12/1/2017)
Can Do MS web banner and highlighted event on homepage
www.mscando.org
SKI for MS homepage
www.mscando.org/SKIforMS
Get Involved homepage
https://www.mscando.org/get-involved/multiple-sclerosis-events
SKI for MS Vail registration page
www.mscando.org/Vail
Marketing Plan
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EMAIL COMMUNICATION (Began 12/1/2017)
7 SKI for MS email communications (all emails include Colorado target markets), plus personal peer-to-peer communication
PRINT ADVERTISING
Print Newspaper/Digital
Vail Daily Advertising: February
2 quarter-page ads, 4 one-sixth page ads, 3 full-page weekly ads,
Digital: 3 days of webskins
Posters
Distribute 200 posters through Eagle and Summit counties (January/February)
Banner
Promote the event with a large banner on the day of event (x 2)
ONLINE ADVERTISING
Banner ads promoting the Vail event geo-targeted (skyscrapers, full banners, squares, and buttons, running throughout February)
1 post per week promoting the SKI for MS Vail event.
Marketing Plan
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SOCIAL MEDIA
Utilize appropriate hashtags and tag relevant handles to extend reach: #ski #SKIforMS #Vail @vailmtn #MS
Facebook (6076 likes)
Facebook event page
1 post per week promoting the SKI for MS Vail event.
Facebook posts (January-February)
1 post per week promoting the SKI for MS Vail event
Paid promotions
Twitter (5534 followers)
Two tweets per week promoting the SKI for MS Vail event
Instagram (939 followers)
1 post per week promoting the SKI for MS Vail event.
GRASS ROOT EFFORTS
TARGET COMMUNITY INFLUENCERS TO SPREAD THE WORD ABOUT SKI FOR MS.