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HomeMy WebLinkAbout04. America Days Dance Camp RequestCSE 2019 RFP – EE Fund Balance: 2/22/2019 Application Form Page 1 of 6 VAIL COMMISSION ON SPECIAL EVENTS $14,500K Fund Balance Application 9 Please review the Event Scorecards and use the criteria to tailor your application. 9 Handwritten applications will NOT be accepted. 9 Please email application as the original PDF file, scans will NOT be accepted. NAME OF EVENT: _____________________________________________________ PROPOSED DATE(S): __________________________________________________ PRODUCING ENTITY: __________________________________________________ AMOUNT OF FUNDING REQUESTED:______________________________________ 1. Name and Title of Person Completing the Application: __________________________________________________________________ 2. Mailing Address: __________________________________________________ 3. Telephone: ____________________ 4. E-Mail Address: ___________________________________________________ 5. Event and/or Organization Website: __________________________________ Submit PDF via email to: mmiano@vailgov.com America Days Dance Camp and Art float parade squad June 30th through july 4th Corrine Mickler and Charles Townsend Bessent 1310 WestHaven Drive Vail, CO 81657 9857052200 and 8044775842 https://www.golddustdanceproject.com/ www.mountainartcollective.com Townsend@mountainartcollective.com and corinne@golddustdanceproject.com The Mountain Art Collective in association with Gold Dust Dance Project $ 6185 CSE 2019 RFP – EE Fund Balance: 2/22/2019 Application Form Page 2 of 6 1. Event Description: a. Detailed description of the event and its activities. Where will the event be located within the Town of Vail? 2. Brand Fit: How does the event support or build the Vail Brand? 3. If you’ve already received funding from the CSE for 2019 please explain how these additional funds will be utilized? 4. Potential: How will the event or program deliver and educational component?? Gold Dust Dance Project is committed to offering high quality, well rounded dance education to youth of all ages. The belief is that dance lessons are life lessons. The Mountain Art collective intends to enlighten the community to the possibilities the Arts can provide and, specifically to this program, to do so in the process of local artist sharing time and knowledge with local children. This camp supports multiple Vail initiatives: education in the performing arts, community involvement and health and wellness for youth. Students will gather to learn, meet new friends and share their hard work and talents with the community. The Mountain Art Collective is also at at the forefront of building the Vail brand by establishing a true center for the arts in the Town of Vail. This specific event serves as an introduction of the mission and programming we intend to provide to the community in perpetuity. America Days Dance Camp will encompass a 4 day dance experience for students ages 7-14 culminating in a performance for the America Days Parade. Daily dance classes will take place at the Mountain Art Collective dance studio and include the instruction and choreography of a marching dance routine. The dance routine will be accompanied by a float designed by participants in the Mountain Art Collective's communal 'art in motion' project. 6 Students, ranging from 15 to 18 and actively involved in the arts, will have the opportunity to design and create the float while receiving hands-on instruction and guidance from 3 local artists in the Vail Valley. Students will have the ability to ride in the parade along with their creation. The idea is to build something as a community that represents the desire of many locals for a stronger position for local art and the humans that create it. The Mountain Art Collective is activly working towards the concentration and elevation of local artists(and future ones) by creating a communal node for the Arts in Cascade Village. Dance classes and float building will take place at the MAC facility which is located in the old CMC building's original dance and art studios. We are seeking scholarships for 10 of 30 dance spots and sponsorship of 3 local artists to assist 6 students in the creation of the 'art in motion' parade float. CSE 2019 RFP – EE Fund Balance: 2/22/2019 Application Form Page 3 of 6 5. Potential: How will the event or program provide opportunities for intellectual dialogues and problem solving? 6. How will the event or program enhance Leadership Skills: locally, nationally and internationally? 7. Producer Qualifications: Explain the event producer’s quality, knowledge and resources to sustain and grow the event. With regard to the dance portion, moving in unison with others is an opportunity to feel something bigger than oneself. When dancing together, each individual dancer is responsible for her/his own actions to perform the choreography, while also relying on the group to execute as a whole. This builds relationship which lays the groundwork for dialogue. With regard to the creation of a float, we feel the same thing is demonstrated in the design and build of a moving piece of art as a community. We will need to communicate, collaborate and come to a decision as a team as to the greater idea and how we intend to get there. We believe there is an immense sense of joy attached to having a part in the creation of something collectively that is greater than what could be accomplished by the individual. We intend to involve the community in this project from the very beginning. A project such as this will serve as a magnet to members of the art community willing to step up and take charge of the creation of something that represents not only their commitment to the proliferation of the arts, but also to the community they have the opportunity to lead in a possitive direction. Furthermore, dance teaches self-discipline and teamwork which are necessary qualities for any leader. The Gold Dust Dance Project believes in building kids up; successful leaders are those who understand their self worth and are shown love and compassion consistently through both successes and failures. The Mountain Art Collective represents an ever-growing 'collection' of local artist, founded by Townsend Bessent and Robert Precthl, that continue to strive to make the Vail Valley their home. We both run successful mutlimedia companies and have resided in the Valley for over a decade. Although we believe that we possess the qualifications and knowledge to run such an event, we find power and strength in enlisting the help of the very community we have made our home. Our desire is to provide the space and the recourses to let everyone find their inner creativity and purpose through fortifying relationships with the Arts, and with each other as a Mountain Art community....or collective, if you will :) Our Partner, Gold Dust Dance Project, was founded in 2018 by Corinne Mickler, a local dance teacher who has instructed for 6 years in the Vail Valley. Corinne is a lifetime dancer and passionate teacher. In its first year, Gold Dust Dance Project has reached over 85 students and currently runs 9 waitlisted weekly classes. 2019 will be the third summer hosting successful summer dance camps that are both fun and educational. CSE 2019 RFP – EE Fund Balance: 2/22/2019 Application Form Page 4 of 6 Budget: x Provide a detailed event budget, including anticipated revenues and expenses. Explain how you intend to use the CSE funds. Marketing: x Attach a detailed description of your marketing plan and indicate how the budget will support the plan, include strategy and execution details. x SUBMISSION: Submission: Please submit PDF via email to: mmiano@vailgov.com x Please limit files to a total of 2MB or less, larger size files will be rejected by the Town of Vail email server, .zip files cannot be accepted. You can also submit via dropbox or other file transfer service. x Producers should submit the required information electronically in PDF format, (NO HARD COPY IS REQUIRED) to Matt Miano by 12:00 p.m. on Friday, March 1, 2019. x Qualifying applications will be reviewed and final funding allocations will be determined by the CSE at the regular CSE meeting on Weds, March 6, 2019 x Applicants will be notified of status following the CSE Mtg on Weds. March 6, 2019. CSE 2019 RFP – EE Fund Balance: 2/22/2019 Application Form Page 5 of 6 Attachment A: CSE Event Categories and Evaluation Criteria Events receiving public funding for this Request for Proposal must fit our Educational and Enrichment Events category as defined below: ¾ Educational and Enrichment Events Goal: Promote leadership development, intellectual opportunities and health and well-being x Shall be part of the CSE RFP process x Potential to build the Vail Brand as an educational and well-being destination x Local, regional, (and when appropriate) national and international media exposure x Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups within their spheres of influence PLEASE SEE SCORECARDS ON FOLLOWING PAGES CSE 2019 RFP – EE Fund Balance: 2/22/2019 Application Form Page 6 of 6 SCORECARD: EDUCATIONAL AND ENRICHMENT EVENTS Rating Brand Opportunity 0-15 Timing 0-5 Demographic Fit: Audience 0-10 Community Enrichment 0-10 Producer Qualifications 0-10 100 Potential to achieve one or more of the following: Continues to evolve by delivering fresh content, enhanced experiences Achieves national/global recognition and participation Growth Potential Marketing Strength Extent and quality of promotional and marketing "reach" Criteria Create a lasting impact on the community Leverage media exposure and sponsorship support Enhance Leadership Skills: locally, nationally, internationally Foster a Health and Well Being reputation for Vail Provide opportunities for intellectual dialogues and problem solving Deliver an educational component Optimize calendar - "the right events at the right time" What is the community involvement opportunity and/or lasting community benefit? Builds the Vail Brand Optimize quality of participants to improve future economic opportunity 0-25 0-15 0-10 Maximum Score Proven quality, knowledge and resources to sustain and grow the event Mountain Art Collective and Gold Dust Dance Projects Budget proposal and Marketing plan Budget- This budget represents the cost of 10 dance scholarships and 6 art scholarships with regard to the overall project. Dance Scholarship for 10 Students Ages 7-14 $260/student Total $2,600 16 Hours Dance Instruction Parade Participation 2 Dance Teachers @ 20 hours= $1,600 total dance teacher compensation 2 Teaching Assistants @ 16 hours= $320 total assistant compensation 14 T-shirts $350 Craft Supplies: $150 Gold Dust Dance Project Revenue based off of scholarships: Revenue for the project is generated through the other spots in the dance program that are sold on the same pricing structure. Other expenses will be absorbed by the revenue generated from other students joining the program. Art Scholarship for 6 Students ages 15-18: $560/student total requested $3,585 12 hours of art instruction although artists will be putting in more time than the students in terms of preparation and completion 3 Artists @ 20 hours = $800/per artist $2,400 total artist compensation Supplies $320/per artist $960 total supplies 9 T-shirts $225 The mountain Art Collective isn’t making a profit off of this event. We will benefit from exposure to the community and the ability to inform the public of our mission. Marketing- Marketing plan for the event includes an exploration of our current client lists, Eagle County Schools parent newsletters and social media channels including: Vail Valley Art Community, Vail Moms, and Personal channels). We are not seeking any help financially with marketing.