HomeMy WebLinkAbout2011-11-16 CSE MinutesCSE/Meeting Minutes November 16, 2011 Page 1 of 6
MINUTES:
Town of Vail: Commission on Special Events Meeting
West Vail Fire Station
__________________Wednesday, November 16, 2011 @ 8:30 a.m.______________
CSE Members Present: Jenn Bruno, Chairman
Cali Adkisson
Bobby Bank
Joyce Gedelman-Viers
Amanda Jensen
Rayla Kundolf
Bob McKown
TOV Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, TOV Economic Development Director
Tammy Nagel, CSE Secretary
Others Present: Margaret Rogers, Vail Town Council Member
Susie Tjossem, Vail Town Council Member
Jaime Gunion and Beth Pappas, Vail Recreation District
(VRD)
Todd Delong, Lone Star Security
Scott Bluhm, Vail Valley Foundation (VVF)
Mindy McNitt, Eagle Valley Events
Rhonda Jackson and John Johnson, Legacy Entertainment
James Deighan, Highline Sports and Entertainment (HSE)
______________________________________________________________________
CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m.
Administrative Items:
Motion to approve the Minutes of the meeting of November 2, 2011, as
presented.
M/S/P: Kundolf/Bank/Unanimous
Coordinator Report:
Navas reminded CSE members and the public of the presentation of the
CSE’s decisions on 2012 Special Event funding to the Vail Local
Marketing District Advisory Council on Thursday, November 17 @ 8:30
a.m. and to the Vail Town Council on Tuesday, December 6.
CSE/Meeting Minutes November 16, 2011 Page 2 of 6
CSE Appointments: Navas reminded CSE members and the public that
the terms of Rayla Kundolf, Jenn Bruno, Bobby Bank, and Bob McKown
will be expiring at the end of 2011. Letters of interest are due December
13th and Town Council will conduct interviews and make appointments to
the four open positions at the December 20th Town Council meeting.
Town Council members, Susie Tjossem and Margaret Rogers, spoke to the CSE
members concerning the importance of the CSE members’ duties to allocate money
towards special events that represent the three pillars of the Vail brand:
Health/Wellness, Culture and Outdoor living. Tjossem reminded the CSE members that
the return on investment is crucial.
Review and approve RFP for Vail America Days 2012:
CSE members reviewed the RFP for Vail America Days 2012. The RFP is
requesting event producers to enhance the event by obtaining more sponsorship and to
secure more fireworks. The RFP will be due the 1st week in January and responses will
be reviewed by the CSE members on February 1, 2012 meeting.
Navas stated she currently knew of two event producers answering the RFP: Eagle
Valley Events and Highline Sports and Entertainment.
Kundolf requested the RFP to include a new logo for America Days.
Motion to approve the RFP with recommended changes and to allocate
$50,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Teva Mountain Games:
Motion to allocate $60,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Teva Winter Games:
Bruno stated this event would be on the same date as the 2015 World Championships
and asked if this event would go away for that year?
Kelly McDonald said that would be a question to ask the Foundation.
Motion to allocate $70,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Mojo Man:
Motion to allocate $75,000.00 towards this event and request the VLMDAC to
fund $25,000.00.
M/S/P: Kundolf/Adkisson/Unanimous
Vail Film Festival:
Motion to allocate $50,000.00 towards this event with the requirement the event
producer provide milestone updates to assure issues from previous film festivals;
such as operations and facilities.
CSE/Meeting Minutes November 16, 2011 Page 3 of 6
M/S/P: Kundolf/Adkisson/Unanimous
Vail Snow Daze and Vail Holidaze:
Motion to allocate $50,000.00 towards each event and earmark for final
allocation following the February recap.
M/S/P: Kundolf/Bank/ vote 5/2 (Adkisson and Jensen opposed)
Vail Restaurant Month:
Motion to allocate $30,000.00 towards this event and request the VLMDAC to
fund an additional $25,000.00 towards marketing the event.
M/S/P: Kundolf/Adkisson/Unanimous
International Fly Fishing Tournament:
Motion to allocate $5,000.00 towards this event.
M/S/P: Kundolf/Adkisson/Unanimous
Vail Lacrosse Shootout:
Motion to allocate $10,000.00 towards this event.
M/S/P: Kundolf/Bank/Unanimous
Gourmet on the Gore:
Motion to allocate $55,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Vail Farmers Market:
Rogers spoke on behalf of the Town Council and recommended this event allocation be
cut to $20,000.00.
Motion to allocate $34,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Kick It 3x3 Soccer Tournament:
Motion to allocate $35,000.00 towards this event.
M/S/P: Kundolf/Bank/Unanimous
Vail Kids Adventure Race:
Motion to allocate $5,000.00 towards this event.
M/S/P: Kundolf/Gedelman-Viers/Unanimous
Vail Soul Music Festival:
Motion to allocate $45,000.00 towards this event with the requirement the event
producer provide milestone updates to assure issues from previous film festivals;
such as lodging venues, sponsorship at the local level and ticket sales.
M/S/P: Kundolf/Adkisson/Unanimous
Taste of Vail:
Motion to allocate $20,000.00 towards the Lamb Cook-off.
CSE/Meeting Minutes November 16, 2011 Page 4 of 6
M/S/P: Kundolf/Adkisson/ vote 5/2 (McKown and Jensen opposed)
Vail Oktoberfest:
Motion to allocate $50,000.00 towards this event.
M/S/P: Kundolf/Bank/ vote 5/2 (Adkisson and Jensen opposed)
Spring Back to Vail:
Motion to allocate $24,000.00 towards this event.
M/S/P: Kundolf/McKown/Bruno opposed/motion passes 6/1
Colorado Grand Finish Line and Concourse:
Motion to allocate $2,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Interactive Health and Wellness Experience:
Motion to recommend the Vail Town Council allocate $25,000.00 towards this
event based on CSE criteria.
M/S/P: Kundolf/McKown/Unanimous
Rocky/Central J3 Junior Ski Championships:
Motion to allocate $2,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Lionshead Family Fun Club:
Motion to allocate $20,000.00 towards this event for 10 Saturdays to be
determined by the event producer.
M/S/P: Kundolf/McKown/Unanimous
RMUSSSA Softball Tournament:
Motion to allocate $3,500.00 towards this event.
M/S/P: Kundolf/Jensen/Unanimous
Vail Valley Cup Soccer Tournament:
Motion to allocate $2,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Vail Arts Festival:
Motion to allocate $10,000.00 towards this event.
M/S/P: Kundolf/Adkisson/Unanimous
King of the Mountain Volleyball:
Motion to allocate $4,000.00 towards this event with condition that the event
producer does survey and allocation to be paid in increments.
M/S/P: Kundolf/McKown/Unanimous
Grand Fondo World-Vail:
CSE/Meeting Minutes November 16, 2011 Page 5 of 6
Motion to allocate $14,500.00 towards this event and recommend the Town
Council to allocate the balance of the requested funding.
M/S/P: Kundolf/McKown/Unanimous
Pink Vail:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Divas Half Marathon:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/Bank/Unanimous
Vail BBQ Festival:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous* Jensen recused herself
Vail BBQ:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/Adkisson/Unanimous* Jensen recused herself
Vail Automotive Classic:
Motion to allocate $1,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Vail Whitewater Kayak Demos:
Motion to allocate $2,000.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
Carnivail:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/Bank/Unanimous
Vail Sidewalk Sale:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous
South of the Boarder Fiesta:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/McKown/Unanimous* Jensen recused herself
Women’s Empowerment Workshop:
Motion to allocate $0.00 towards this event.
M/S/P: Kundolf/Jensen/Unanimous
Matters from CSE Members, not listed on the agenda:
CSE/Meeting Minutes November 16, 2011 Page 6 of 6
Navas stated she would send CSE funding spread sheet to event producers for their
review and request that if they will not accept the funding for their event to please let her
know by November 28th for Town Council’s final review at their meeting on December 6,
2011.
New Business:
None
Adjournment:
Motion to Adjourn @ 3:00 p.m.
M/S/P: Kundolf/Adkisson/Unanimous
Next Regular CSE Meeting:
Wednesday, December 7, 2011 @ 8:30 a.m.
Vail Town Council Chambers