HomeMy WebLinkAbout2012-03-21 CSE Special Meeting MinutesCSE/Special Meeting Minutes March 21, 2012 Page 1 of 2
MINUTES:
Town of Vail: Commission on Special Events Meeting
Special Meeting
Town Council Chambers
__________________Wednesday, March 21, 2012 @ 8:30 a.m.______________
CSE Members Present: Jenn Bruno, Chairman
Cali Adkisson
Bobby Bank
Joyce Gedelman-Viers
Amanda Jensen
Rayla Kundolf
Sonny Kerstiens
TOV Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, TOV Economic Development Direct or
Tammy Nagel, CSE Secretary
Others Present: None
______________________________________________________________________
CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m.
The Town of Vail Commission on Special Events (CSE) issued an RFP on March 14, 2012 for
intercept surveys at special events for the purpose of measuring the economic contributions of
events that are receiving public support. The final contract is contingent on the commitment of
funding by the Vail Town Council.
• Select a vendor to perform special event intercept surveys through 2012 from those entities
who submitted qualifying proposals in response to t he RFP issued on March 2012.
A review committee; consisting of CSE Chair Jenn B runo, CSE Member Bobby Bank, CSE
Coordinator Sybill Navas and Town of Vail Economic Development Manager Kelli McDonald,
met on Tuesday, March 20 to review the qualifying responses to the RFP and has
recommended that the CSE accept the proposal from R RC Associates. This recommendation
was determined because RRC Associates was the only entity whose proposal included
surveys of all of the events requested and fell wit hin the budget limitation of not to exceed
$49,999. The firm’s qualifications are excellent an d they have a long history of working with the
Town of Vail on other surveys.
CSE/Special Meeting Minutes March 21, 2012 Page 2 of 2
Motion to accept the review committee’s recommenda tion to accept the proposal
from RRC Associates to perform special event inte rcept surveys at all publicly
funded special events in 2012 as listed in the RFP, for a fee of $49,990.
M/S/P: Kundolf/Adkisson/Unanimous
Adjournment:
Motion to Adjourn @ 8:55 a.m.
M/S/P: Kundolf/Jensen/Unanimous
Next CSE Meeting:
Wednesday, April 4, 2012 @ 8:30 a.m.
Vail Town Council Chambers