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HomeMy WebLinkAboutAugust_12_2013_MinutesMinutes: Art in Public Places Board Meeting Monday, August 12, 2013, 8:30 a.m.,Town Council Chambers AIPP Board Members Present: Doe Browning, Kaili Chipman, Jen Mason, Bill Pierce, Dana Patterson, Wendy St. Charles, Dan Telleen, Margaret Rogers – Council Rep AIPP Members absent: Cookie Flaum, Kathy Langenwalter Others Present: Molly Eppard AIPP Coordinator 1. Approval of minutes from July 1 meeting. 2. No citizen input. 3. Frank and Kimberly Guerro – Artist Presentation/Vail Community Art Project Kimberly introduces herself and her husband Frank to the Board as full time artists for 20 years. With support from the community they would like to create and install a stella for Vail. It is a tall standing stone with carvings that preserve the essence and history of Vail through the etchings on the stone. It would be a timeless piece of public art that would preserve the arts and history of Vail. The community would be encouraged to submit photos that would capture physical activity and culture of Vail. They have contacted the Vail Daily who is supportive. The stella is sealed black granite that would not require maintenance. It would be appropriate for indoor or outdoor. They are seeking contributing sponsors who would have their logo or family name on the back of the stella. They would perform all of the work, but are looking for a site. The artists brought small examples of their work for the board to view. They discuss a project in Baily, Colorado for their public library. Margaret questions if there are issues of the engravings wearing down. Kimberly discusses the sealing of the granite to protect the engraved images. Frank discusses the technology involved. Doe asks if they have a site in mind. They do not and that is why they are present today. Molly addresses that finding sites can always be challenging. Molly asks about the Memorial Garden and if they have yet contacted them. Molly acknowledges their nice presentation and materials that they have shared with the board about their art. Molly asks about how the Vail Daily was interested in participating, as they would seem the appropriate outlet in collecting images and marketing the project. Since site is the challenge, perhaps we can all brainstorm and Molly can relay that information to the Guerros. Doe suggests that they distill the concept into something that is developed and to wander around looking at potential sites. She would caution that it be specific to Vail and is unique versus being similar to the Baily project. She would caution having too many images that it appears like a magazine. Doe thinks there needs to be a plan. Bill thinks it seems like a commercial venture and he is not sure that it should be on a public property versus a private property. Molly questions the concept of having sponsors on the artwork and whether it would be in line with a TOV AIPP project. Doe comments that there are restrictions that involve codes which would need to be researched. The Board thanks the Guerros for their time and presentation. 4. Review and Selection of Temporary Art at Vail Public Library Molly reads remarks from Lori Barnes, Town of Vail Head Librarian who cannot be present today: “The Friends of the Library are fine with quarterly rotation for now but would like to evaluate this initiative and the guidelines after the first year. They would “prefer” that the piece selected be representative of an Eagle County artist, but a Colorado artist would be OK. I, personally, would like to see the next round of applications only mention the title of the piece and the medium – let’s leave it anonymous as to the artist and the gallery connection. I also think it would be a good idea if we limit galleries to one submission per application cycle, and I think that we should also limit artists to one submission per application cycle.” Doe remarks that is not a standard process and thinks that if we are getting too many applications we can charge an application fee. She thinks one submission is unusual. Molly acknowledges that there is quite a bit of administrative work and the application fee is another layer of administration in what should be an easily administered partnership. Doe thinks that a fee for an open call speaks to the seriousness of the participating applicants. Molly thinks that would be jumping the gun on an application fee for this new project. Molly explains that there is an interest in making it more equitable for artists who are not represented by galleries. Margaret sees the concern of the artists who do not have the management of a gallery who will submit images and applications easily on their behalf. Molly asks the Board for reaction to the anonymity aspect of the selection process. The Board agrees that the power point will only have title, medium, size, etc. Molly asks if she should include a line on the application that Eagle County and Colorado artists preferred and mark those applications with an asterisk. Doe asks about the original call for entry. Molly confirms that this is a learning process and we can alter the parameters as we continue with the program. She suggests that we review this next selection with the anonymous selections and see if that helps. Doe thinks that we can limit it to three works. Doe thinks we should create a mission if we would like to change the parameters from time to time. Molly informs the Board that we should try to have this run smoothly and consistently, as to not create new work each time. Molly informs the Board of the administration of this project: coordinating and publicizing deadlines – Vail Mail, Library Mail, Vail Daily press release & town talk; updating applications both TOV/artinvail sites; organizing entries, confirming information submitted – scale, framing suitability, original work, etc.; creating powerpoint with images and details for AIPP meeting; organizing review & voting during meeting; allotting time in meeting agendas (20 minutes); issuing contract with TOV and artist; getting signed prior to install by TOV and artist; organizing delivery time and install at Library; meeting artist at Library for install; creating wall label for artwork; providing Library information about the artwork for staff questions; organizing and meeting artist at Library for removal of artwork. Molly informs the Board that we cannot restrict artists from selling their works, so we thought a three month display would be reasonable. It is indeed a stipulation on the contract that the work cannot be removed before the end of the three month display period. She also informs the Board that while artists are allowed to submit the same work, she does want fresh applications each selection period. She does not want the responsibility of tracking down artists to see if they are interested in participating each quarter for review. She wants that responsibility to fall upon the artist. Molly encourages the Board to view the work in the library. Molly thinks that the interest now with the library is to make it equitable for all of the artists. Molly asks the Board to think about the process because Lori will be at the next meeting to discuss the TAP program at the Library. Wendy also asks about a fee for the applications. Molly informs the Board where the applications may be found and asks the Board to sign up for Art in Vail – Vail Mail to see the announcements and press releases. Molly said that she does have a standard process for submitting images electronically, but still did receive applications via mail. 3. Transformer Painting Box Update – Ryan Iguchi Ryan is presenting Jan Burch’s sketches of large floral compositions for the three transformer boxes. For the Starbuck’s box she proposes blue and yellow columbines with a gradation of color. The Lionshead box is proposed to be Echinacea. The third box is intended to be Indian Paintbrush. Molly asks the Board if they are comfortable to proceed with this proposal. Bill moves that we approve the images. All are in favor. Ryan discusses the negotiation of lodging for her. The updated proposal has been approved and Molly will sort it out invoicing, payment, and contracts with Ryan. He thinks we will have it completed by the end of September. Molly asks about the prep of the boxes, as some are peeling a bit. Ryan stated that it was a concern of Jan’s and whether we could have volunteers help to prep or sand the boxes. Molly states that might be difficult to organize, but Ryan said that he will be present to help. Molly thinks that volunteers in the right of way can get tricky with busses especially by the Starbucks box. Doe mentions the Octoberfest weekends and coordinating press around those times. Molly will call Jeff Vroom from Holycross to ask about prep work for the boxes. They are waiving the fee as we are updating the boxes. Molly does not want the artist to arrive and pay for additional lodging/fees for unforeseen days of prep work prior to executing the actual paintings. Doe asks if someone in Public Works will do the prep work. Molly is not sure that is the best answer and needs to confer with Holycross, Ryan, and the artist before assuming any responsibilities on public works for the art project. Molly questions the amount of $4000 for painting three boxes if we are now responsible for prepping the boxes. Wendy suggests reaching out to other jurisdictions that have had similar projects in painting boxes. Ryan agrees that would be a great idea. Doe is not upset with the price creeping up. Molly thinks we need to get the r & d done on box preparation to ensure the longevity of the paint application before jumping into the project. 4. Triumph Winterfest Molly sent a description of a call that we are considering new proposals. Molly asks for feedback from the board on the RFP that she has given the Board. Molly has met with Kent Logan and he mentioned that he is interested in participating again. Molly informed Triumph that she is sending this announcement seeking proposals. If we secure the donations we would be able to put $30,000 towards the exhibition all in. We need to keep a contingency within the budget as well. The Board agrees that we review proposals and what the artists or artist teams come back with for budgets. Molly informs the Board of her conversations with video mapping companies Eness, Spinifex, and Legwork Studios. She has also passed along this information to the VVF for consideration in the 2015 events. It would be worthwhile to truly open up the proposals to see if we get an exhibition proposal that is innovative. The Board comments that if other sponsors are interested in having a polar bear by Karl Krueger they can work with the artist directly. Doe suggests getting ideas submitted and narrow down the selection. If it is an interesting project we will try to find additional funding. She wants to make sure it is clear that the funding is donated by private entities. The presentations will be made at the September 9th meeting. Doe even suggests a second meeting to hammer out the Triumph Winterfest after the proposals. Molly asks whether the Board is available the week of September 9th. Molly will get the RFP out on Tuesday. 7. Coordinator/collection updates  Update on Bicycle sculpture by John Wenner for International Bridge – What is future of sculpture? The Board thinks that we should try to sell it during the bike race and share proceeds. The Board recommends discussing this with the artist to get his feedback. Margaret also recommends reaching out to the county as they are making new bike trails and may want to incorporate sculpture along the trails.  Don Wilson’s Clip Man in the LHTC needs to be removed for painting of structure sooner than later. This brings up the topic that the work has not been functioning for many years. Molly received a conservative estimate of $6,000 (April 4, 2011) from the artist to repair fiber optics. Molly asks for direction from the Board. The board feels it is a lot of money to continue to maintain the work that has a history of malfunctioning. Molly will look into the de-accession of the work.  Public Art Walking Map – Due to the large attendance of the art walks this summer Molly has been asked numerous times for the public art walk map. Molly is making an art walk map of the town of Vail’s collection. She reviews the layout of the proposed art walk map. The Board agrees that the price for the map seems fair and to look for a back page sponsor to bring the costs down.  Skate park murals are now installed. She has put signs up about respecting the public art, as Prent Milhoan’s work was tagged with a stencil of a lion on a skateboard. The artist has been advised.  Red Sandstone Elementary – Molly asks the Board if they agree to give the canvases from the Lionshead playground project to Red Sandstone. They agree.  2015 Public Art exhibit with DIA. Molly met with representatives from DIA to discuss the possibility of a public art exhibit celebrating 2015 in Vail. Molly thought that if there was a direct connection to Vail it would make sense for AIPP to participate perhaps financially as well. Molly mentions the snow globe concept to the Board of beginning in Denver and ending in Vail. It would be a journey that starts at the airport and ends on the podium globe in Vail. The goal would be to have an interactive exhibit that would engage in social media exposure.  Dan asks if it might be an option to exhibit all of the entries for the public art display above the fireplace in the library. He suggests using the community room and having the public select their favorite. It would show off local artists and galleries. Molly and the board agree it is a great idea, but the implementation of an exhibit would likely create more work when we are trying to streamline the on going collaboration. Perhaps this is something we can work towards. Molly suggests that it might be something that the library can coordinate.  Molly mentions that she has talked to Dana about getting the galleries to have a similar First Friday Art Walks similar to other communities. It would have to be driven by the galleries, but perhaps the Vail Daily can assist. It would be a self-guided tour and perhaps the ART magazine can take charge of it. MEETING ADJOURNED.