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HomeMy WebLinkAboutFebruary_3_2014_Minutes Minutes: Art in Public Places Board Meeting Monday, February 3, 2014, 8:30 a.m.,Town Council Chambers AIPP Board Members Present: Doe Browning, Cookie Flaum, Kathy Langenwalter, Dana Patterson, Bill Pierce, Wendy St. Charles, Dan Telleen, Margaret Rogers – Council Rep AIPP Members absent: Kaili Chipman, Jen Mason, Dan Telleen Others Present: Molly Eppard AIPP Coordinator, Kelli McDonald & Sybill Navas TOV 1. Approval of minutes from January 6 meeting 2. No citizen input 3. Triumph Winterfest review Doe asks Molly to thank Sweet Basil publically for hosting the opening of Triumph Winterfest. Molly has written a personal note to Sweet Basil and submitted photos to the Vail Daily where she thanked Sweet Basil and our sponsors. Molly has received very positive feedback on the installation. She compliments Paul Wertin for his lighting design and creating the largest Triumph Winterfest to date. The Board agrees. Molly thinks that this has been helpful for us to think about the locations going forward and the scale for future exhibitions. The Board compliments the interactive nature and the scale of the installation in relation to the Gore Creek Promenade. 4. Mike Imhof, Senior VP, Operations and Sales, Vail Valley Foundation Molly introduces and welcomes Mike to the meeting. He is present to update the Board on what is happening broadly and also specifically in Vail for 2015. He is opening the conversations on how any collaboration with AIPP may occur. Molly asks Mike to discuss the layout of events in Vail and also the themes for 2015 in general. Mike explains that Beaver Creek is going to be the competition site. It is the natural place where 10 of the 11 races will take place in BC. There is a lot of time outside of the racing which is typically only 2 to 4 hours a day. This time outside of the racing is for the celebrations, the festivals, the nighttime events, and the awards so by 4:30 the championships move towards Vail. February 2 is the opening ceremonies. The second week is when the Nations team event race will take place in Golden Peak. The primary venues for Vail will be Solaris, East/West Meadow Drive and the pathway to Golden Peak. Perhaps a collaboration between AIPP and VVF is a legacy project to commemorate the 2015 races. Harry Frampton is the chair of the legacy committee. Mike shows the Board the maps for the awards in Championship Plaza (Solaris). Mike discusses the issues with the droplet sculpture and how it might be removed and fixed during 2015 which would be good for the VVF because it is blocking much of the TV media staging. He discusses the super structure that comes down from the mezzanine to the ice rink/ground level. There will be large interactive digital display screens along with live flat screens for the spectators to view the races and media coverage. They will use echo entertainment to create this media heavy presence in Championship Plaza. Eight camera systems in all will be in the plaza. Ten formal awards will take place in Vail during the two week period. There are open days reserved for training and delay of race. Mike reviews the Golden Peak stadium with the Board. Doe comments that there needs to be a contractual agreement with the Argent’s droplet being removed and relocated. She explains that it was a part of the mitigation for the development. Molly comments that it has been leaning since the time it was installed. Doe remarks that it would need to come back as far as their public art requirement. The Board understands that it might need to be relocated for the 2015 use of the space. The ice rink will likely be covered for this two week period since it is in fact mostly used later in the day. Operationally it will be taken over by 2015 from approximately 4:00 – 9:00 depending on the programing. Mike reviews the process of the medals which is programmed by FIS. Ceremonies and awards follow a strict protocol of the FIS. Kelli remarks on the branding that has recently been introduced in the roundabouts and welcome centers. Mike comments that after the holiday period you will see a lot of the general look. He comments that the growth of Vail since 1999 is not the old west heritage anymore. The look for 2015 is a contemporary American style. They are looking at a sophisticated and modern feel. The red, white and blue color scheme will be more of an evolution, so the colors evoke the red Levis tab, the blue denim, the white sparkler. The structures will be evolved with more sophistication. Kelli comments on the trees in the west Vail roundabout and that all of the trees will be red, white and blue throughout Vail. Mike reviews the sponsorship for 2015. Mike reiterates highlighting a Colorado experience beyond the outdoors and recreation, but also the brands of Colorado. Molly asks about having the already sponsored Triumph Winterfest during 2015 and whether that causes any sort of issues. At the present Triumph Winterfest runs mid-January to mid-February. Mike comments that they would be open to it and it can be quite complimentary, but the question would be how to make it transact. Where it would be complex is the event being put in during 2015 then it creates a lot of value for Triumph and exposure, so a discussion would be had for additional sponsorship as the LOC. He would foresee that they would pay for being a part of the 2015 experience. Molly asks if it gets lost in 2015. Doe comments that Triumph Winterfest is an established event with a dedicated space that is on TOV property. We presently have two sponsors. It is an artistic installation. Doe thinks this is a conversation to begin now, but she does not believe that they have to pay a penny more because the Triumph Winterfest may overlap into 2015. Mike questions where the funding comes for Triumph Winterfest and whether it is a CSE sponsored event. Doe explains that it is a charitable contribution to AIPP who coordinates the event. Molly asks the Board to think about our guests who are not coming to 2015, so do we deprive them of our established program. Doe does not think that neither FIS nor VVF should have say when/where AIPP can install temporary art programs. Molly asks for Kelli’s input from the economic drive point of view. Kelli thinks that what would need to be worked out is how to collaborate on the projects as far as exposure and what the AIPP sponsors would expect. For example the roundabout banners, as well as street banners will likely be 2015 during the Triumph Winterfest time period. Doe comments that we understand that there are trade-offs, but we should start to understand these trade-offs sooner than later. Molly comments that she will reach out to Steve Virostek to begin to understand their wants for sponsorship exposure. Kelli explains the rotation of banners in the roundabouts. Molly thinks that we need to begin clarifying the AIPP related projects and get them on the calendar. Are they separate events or do we combine events at this time? Doe asks if we are receiving funding to do a project from the VVF for 2015. Molly explains that we are not, but we may want to approach it similarly to the USA Pro Challenge. Doe does not want to see Triumph Winterfest commercialized during the 2015 events. It is an event that has been long established and will hopefully continue beyond the two weeks of 2015. Molly updates the Board about the progress with DIA and the VVF in creating the interactive snow globe concept that she presented to the VVF. They are now in negotiations and it seems that DIA will cover a majority of the costs for the globes that will be in the terminal promoting 2015. There will be an interactive element for social media, so that the photos will have the 2015 watermark. This was a concept that we developed a while ago. Do we want to continue to bring the snow globe concept to Vail which was the original intent with this installation? Molly mentions the fire pit globes created by the same company outfitting the globes for DIA. Molly asks the Board to think of the timeline for our winter programs. Sybill explains that SnowDaze and Holidaze conversations will begin shortly with CSE. The discussion of the banners will not be in the purview of CSE. We should all sit down together to look at the calendar and see everyone’s needs. The Holiday recap is on Wednesday and Sybill asks Molly to attend if able. She believes that the consensus is that it was a very good partnership and especially the tree lighting. She thinks that they will want AIPP to work again with CSE on the tree lighting to enhance it for guests during this time. Molly asks Mike how art might be incorporated into festivals so that efforts are not duplicated. Mike shows the Board the matrix for the festivals committee and the schedule of activation. It remains in a TBD stage. Music in all genres is a big part of festivals and not just in the typical concert fashion. Carrie Fell has been contracted to create the official art of 2015. He thinks that we need to sit with festivals to see where and how much art is being incorporated to their events for 2015. Perhaps the activation of festivals can be shared by Katrina Ammer in a separate meeting. Doe thinks the communication is vital so that there are not any surprises in our planning stages. Molly will plan to talk with Steve before going forward with our planning for the winter. Kathy asks if Mike can share the matrix. Molly mentions that she invited Paul Wertin to the meeting, so that we can begin brainstorming with him, but he was unable to attend. Doe thinks that someone from AIPP should attend the CSE meeting. Molly asks Kelli and Sybill what the consensus is about events that do not fall within the 2015 two week period and providing the same events for our guests who are not in Vail during 2015. From that point of view are we best to do something not around 2015. Kelli remarks that the biggest challenge is in the coordination, the biggest benefit is the worldwide TV exposure. All of our other events from Christmas to Burton will still be, as well as all of the normal events that we have always hosted. Kelli comments that people who come during the holidays expect to have a great experience. The town is not forgoing any of our established programs. Sybill comments too that the AIPP-Highline collaboration was a success for the holidays. Sybill addresses the issues with the droplet in the social plaza at Solaris. Her understanding that kids climb into the droplet and there is lots of human interaction with the sculpture. She wonders if there is an alternate location that would not be such a temptation for climbing as it is presently in the middle of the venue. It causes problems for Solaris and it is in the way from the operational side for events. It may be an opportunity to look alternate locations within the Solaris property. Molly comments that if it is relocated it would be something to be discussed with the artist as well. Molly suggests that it might be relocated to a safer location that does not have the pedestrian access. Wendy comments that there might be a nice connection with the ice and snow globe concept. She is envisioning a series of ice globes. Molly comments that she has talked to Paul to begin creative brainstorming. Doe comments that she thinks we should look at Triumph separately from 2015. Molly comments that with the DIA collaboration she started to step back so that Vail can maintain its own identity for a collaborative project. 5. Summer programing and Coordinator updates  Molly has learned that there will be some construction in Ford Park this summer regarding a sewer line across the lawn, so we may want to stick to other venues for temporary summer programming. Bravo! is going to use the Moroles installation as a location for their pre-Bravo! concert series.  We need to coordinate the return of Rider 001 to the artist at the end of the winter season.  Molly has had positive conversations about a potential loan of Colorado Loops by Yoshitomo Saito for placement at the two western planters International Bridge. She saw the works in the exhibition at the Denver Botanical Gardens this year. Colorado Loop #5, 2011, Unique cast bronze, 41"x 32"x 30" and Colorado Loop #9, 2013, Unique cast bronze, 74.5"x 86"x 55" The board is very positive about his work and Doe recommends working with the landscapers to have a complimentary planting. Kathy asks about the setting of sculptures on the planters. Molly’s thought as to have them on the planters is to have them more protected. We have had good luck with the sculptures placed in these higher locations thus far. The Board motions to move forward with these two pieces for temporary display.  Molly comments that there may be a connection for programming with Helen Heibert and Japanese paper as a complimentary project to the sculptures.  Molly comments on the damage to the ice sculptures and the court date set. She was properly warned by her companions as well as the police not to damage the sculptures. There was a bit of a defiant nature in the destruction of the property. Doe comments that we should look at this as destruction of property and indeed breaking the law.  We are getting closer to completing the public art map.  Molly reminds the Board about the letters of interest for renewing terms.  Kathy asks about what we might do for the Pro-Challenge. The Board asks if we can reinstall the banners from two years ago. Meeting adjourned.