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HomeMy WebLinkAboutOct. 2, 2017 Minutes Minutes: Art in Public Places Board Meeting Monday, October 2, 2017, 8:30 a.m. Town Council Chambers AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Nancy Lassetter, Margaret Rogers, Kara Woods AIPP Board members absent: Bill Pierce Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from September 11 meeting. 2. No citizen input. 3. Matt Mire, Town of Vail Attorney – AIPP Board training *Postponed to Nov. 6, 2017 meeting 4. Paul Wertin, Alpine Ice – Vail Winterfest Ice Theater (proposal attached) Paul introduces himself to the board. He discusses the new concepts with layout design to protect the ice from sun as much as possible, but work functionally. He proposes ways to draw people in from two entry points by the stairs and path by fireplace. He reviews past installations with the board. We want to take the screen closer to the promenade to try to prevent some sun strike on the upper portion of the screen. We have room to move a little with the size of screen and projection. We can repurpose some of the ice for free standing sculptures at these entry points. He shows images of past free standing sculptures at the entrance at base of stairs. He may be able to incorporate a bench type seating element at these entry points. He shows other towering freestanding sculpture concepts. He shows seating design for the theater. Molly confirms the freestanding sculptures will be illuminated. Paul discusses the lighting from previous installations which is DMX controlled and has ability to fad and control light. He proposes using the DMX light under the bench and perhaps at the base of the screen. Molly introduces Mike Griffin who is in the audience. He is responsible for the projection from the TOV’s IT department. Paul would like to echo the entry features with the design concepts of the seating. He presents a layout of the space with the screen closer to the projector. Margaret asks about the heat from the fireplace. He will be conscientious of the proximity to the fireplace. Julie asks about people sitting on the bench and if there would be interference with the projector. He comments that has not been an issue in the past. Molly comments it would be nice to have the west entry flanking the heated path. Where it is in the proposal, it would not work given the way the snow builds up. It would be nice to try to keep this area cleaner and steer people towards the heated path for entry to the theater at this location. People have mentioned to Molly they enjoy the free standing sculptures as well. This will be a way to continue with the success of the theater while enhancing it with additional elements. Paul discusses the budget if we add more ice and lighting. Past events have been budgeted at $20,000. With this new concept there will be 15% more ice which will be an additional $3,100. For the DMX lighting beneath the four entry sculptures, bench, and screen will be an additional $2,600. A total $5,700 increase in costs for both. If we want to do entry features with all of the lighting it would be $3,800. Molly asks about the lighting from the past years. He would keep the LEDs with the chairs and the static colors. He comments the lighting is another art element for the installation. He would recommend a slow changing light for the entry points. We don’t want to distract from the projection itself. Molly asks the board for comments. The Logans have committed $15,000 to sponsor the project. Margaret likes the more simplistic modern designs versus too elaborate. She likes the idea of the lights changing. The board Town of Vail Page 2 compliments the design. Julie believes in his artistic license. Kara agrees. She asks if it can be completed before the Dec. 22nd date. He comments the theater will be functional by the opening night. He comments weather obviously plays an integral part. Julie asks about the monetary increase. Molly comments she would like to look at the budget and present it to the board at our next meeting. 5. Winter programming update Molly updates the board with where we are with the winter programming and lantern walk:  Pedicab secured  Santa and Elf secured  Townsend Bessent to photograph  Small Champions participating  Reached out to Tricia Swenson to emcee – She will participate if she is not traveling.  Spoke briefly with Brian Jordan the music director, but still no word from Drumline participating in the walk. Kara comments they may be focusing on football season, but to keep trying.  Vail Holidays will have new branding this year. The new logo and design has come together very well. It will be a cohesive presentation of all events around the holidays. Molly has been meeting with the Special Events Coordinator and producers to streamline the holidays events with the new branding. The new logo may be incorporated on hats, etc.  Molly has communicated with the glossy local publications to include AIPP events. Hopefully we will have good coverage this holiday season. We will have a separate press release for the events because of the sponsorship and artist details.  Molly is working on all AIPP winter printed materials: banners, sandwich boards, flyers, brochures, etc. Molly reviews dates of winter events with board: Wednesday, December 20, 2017 Cocktails & Canvas: Lantern Making with the Alpine Arts Center @ 4:00 – 6:00 p.m. at the Vail Recreation District Community Programming Second Floor of Lionshead Welcome Center, $10 fee Friday, December 22, 2017 Paper Lantern Making Workshop with Helen Hiebert @ 1:30 - 4:30 p.m. - Vail Public Library, free. Holiday Lantern Walk in Vail Village to the Gore Creek Promenade @ 4:30 – 5:15 p.m. - Slifer Square, Vail Village by the Covered Bridge, free. Walk begins at 5:00 p.m. Complimentary LED lights for your lantern & other treats distributed before walk. Lantern workshops and walks sponsored by Doe Browning Grand Opening Celebration of Eleventh Annual Vail Winterfest Ice Theater Presented by Vicki and Kent Logan in memory of Lou Meskimen Vail’s Favorite Masked Man @ 5:15 – Gore Creek Promenade, Vail Village, free. Kara comments the last year was great logistically. While we were very busy, it went smoothly. Julie comments the hot chocolate was a bottle neck last year. She thinks we should look at relocating it to create more flow. Kara comments that by Up the Creek may be a better location. Molly asks the board’s thought on the cookie decorating. She heard last year it may have been too much during the event. Kara thinks it is good to entertain the kids while they are waiting. The board was fine with the cookies at the beginning. We may be able to stage the cookies in a different location in Slifer Square. Kara asks if we can have a table for decorating the miniature lanterns. The producer could have a table with markers if they want to color the lanterns. 6. Coordinator updates  Patrick Dougherty photo exhibition will be hosted at the BFAG education center in conjunction with the installation. Molly is already working on some press for next summer’s installation. Town of Vail Page 3  Rod Kagan donated sculptures have been installed in the bus turnaround by the soccer fields. Molly will have a press release in the coming weeks about the donation. The board compliments the installation. It is a great improvement to the site and fits well.  Time Trial Wheel relocation. Molly reminds the board about the agreement with the Fred Hibberd, owner of Vail Plaza, to relocate the sculpture after the races. She reminds the board about the decision to relocate the work by the Big Horn parking lot where many cyclists park to ride up the pass. We were waiting for the East Vail improvements, but this has been postponed. The location the board decided will not interfere, so we can proceed with relocating it this week.  Golf Course Clubhouse report – Greg working on budget and getting estimates The wall for Uplift will begin to be prepped the week of October 23. The TOV carpenters will coordinate the drywall, as well as the wiring for the TV to be installed in the TV lift credenza which still needs to be purchased. Julie asks about the light fixture. Molly comments that the Arteriors light fixture is onsite and Greg Hall is getting an estimate from the lighting contractor on the clubhouse for installation. She remarks it is not an easy install due to the height and orientation of the stairs for scaffolding or a scissor lift. Julie would like Bill Pierce to weigh in on the fixture scale and placement. Molly comments it needs to happen sooner than later due to our window to access the space. The painting will be installed in early November.  Ford Park Portals– stones installed with metal elements Oct. 16  I70 update – installation completed. Ribbon cutting Oct. 13 at noon. Jason Scott project manager from Gordon Heuther Studios will attend.  Vail Art Pass Ideas: Margaret likes the ideas which Molly shared, but we should group a couple if we are to make a trip to Denver. Molly comments on the curation of the art at the Maven hotel which is very interesting. She will present images to the board at our next meeting.  Seibert Memorial group has requested a Council Contribution request of $330k.Tuesday is the first reading of budget ordinance – recommendation is for a matching grant of $150,000. Margaret asks for the background on the project. It was approved as a donated memorial, not as an acquisition. AIPP approved a $10,000 donation towards the project. She asks if the scale can be reduced. It was asked of Bill Rey and he responded it could not. Molly comments that since the scope of the Slifer Square design has been changed, it was estimated it would cost the town an additional $39,000 for a proper installation in the proposed location. Molly comments that the excavation of the bus turnaround at the soccer fields was approximately $14,000. It was a much easier location to access and there are no utilities (electric), so it was not as a complicated installation. There are many utilities where the base of the Seibert memorial is proposed. The board comments they are not interested in donating more than the $10,000 as we have designated our budget towards a five year plan with commitments to existing projects like Patrick Dougherty, etc. Molly reviews the memo to council from finance regarding the memorial: BACKGROUND INFORMATION: Seibert Memorial Project is requesting $330,000 for a Pete Seibert Memorial Monument in the Education and Enrichment category. Due to the size of the request staff has included this as part of Council Contribution requests. Members of the Seibert Memorial Project have spent the last year working on this project and raising funds. In August 2016, the Art in Public Places Board (AIPP) was presented with a plan for raising private funds to commission the memorial and ultimately donate the memorial to the TOV public art collection. AIPP accepted the proposed donation of the memorial to the TOV’s art collection agreeing to the ongoing maintenance, conservation, and insuring the work. To date, $70K has been committed which includes $10K from the towns’ AIPP funds. The Town of Vail had also committed to providing a prominent location on town of Vail property for the monument to be placed. As the scope of the Slifer Square construction has changed since the initial acceptance of the donated memorial, the town would have to absorb the estimated cost for installation at $39,000. STAFF RECOMMENDATION: Staff recognizes the historical significance and invaluable contributions and that Pete Seibert and Gore Range ranchers made to envision and establish Vail and hoped there would have been more community participation in funding the project. Although staff commends the Seibert Memorial Projects for their fund raising efforts and greatly respects Bill Rey, Roger Tilkemier, Town of Vail Page 4 and Herb Mignery’s vision for the project, historically it has not been the town’s policy to fund memorials with taxpayer dollars as a Council Contribution. The 2018 budget maintains dedicated funding to the AIPP programs, projects, and art installations which the board intends to use towards future projects that have previously been planned and organized in a five year plan. Margaret does not think the town should fund this private interest. Kara comments it was originally presented as a privately funded project which we would accept as a donation with continual maintenance. Susan comments it is our responsibility to make sure it is properly sited. The board motions: Given the Slifer Square redesign has been postponed, the board feels the site of the memorial placement needs to be re-evaluated. There is a consensus that it is too large for the original location since Slifer Square is no longer being redesigned to incorporate the memorial within the location. They feel it is their responsibility as AIPP board members that the location is properly suited to the scale of the sculpture. Meeting adjourned. { Ice Theater Vail Winterfest 2017 / 2018 100” wide (screen) 93” tall (screen)