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HomeMy WebLinkAboutSeptember 11, 2017 Minutes Minutes: Art in Public Places Board Meeting Monday, September 11, 2017, 8:30 a.m. Town Council Chambers AIPP Board members present: Patricia Donovan, Julie Hansen, Nancy Lassetter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Susan Bristol, Margaret Rogers Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from August 7th meeting. 2. No citizen input. 3. Greg Macik, TAB Associates, Principal – Red Sandstone Elementary School Garage Project. Greg Macik shows the board elevations, plans, and architectural renderings for the RSES parking garage project. He discusses the one-way traffic circulation through the location. He identifies where landscaping will be around the garage. Molly identifies areas she has discussed with Greg Hall as possibilities for the inclusion of public art. These areas include a couple of islands in front of the structure, a large north facing wall, and a railing on the western side of the drive. She shows the board where PW is planning to plow & store snow on the site. The updated timeline is for groundbreaking in summer 2018. The plans still need approval from the PEC and DRB. Molly asks Greg M. to keep the AIPP Board informed as these plans and dates are approved. We will want to be up-to-date as public art options are being made possible. The amount allocated towards the public art enhancements is $105,000. 4. Holli Snyder, Colorado Mountain News Media, Events Manager – Public Art Project Concept Holli passes out information regarding her vision for a public art project for Vail. Holli started organizing art projects about 10 years ago in the Valley. She produced the Boots on Broadway, Art Globes and Pink photo exhibits primarily in Eagle and in the Valley. She is now in the role as an event producer for the CMNM. She would like to create a bench project similar to one which was in Seattle. She thinks it can be a nice fit for Vail. She proposes the “Benches of Bridge Street” art project which will partner with local non-profits. She will have a board who will select the appropriate non-profits and pair up each non-profit with an artist if they do not have one already selected. Each non-profit will have an application fee and the artists will be given a stipend of $750 to create a unique artistic bench. The display is usually 4 to 6 weeks. The benches are then auctioned at the end of the display with the monies going back to the non-profits. Today she would like the blessing of the AIPP Board on the project, as she plans to go before CSE asking for grant monies to have the project next summer in Vail. She would also like input from the board regarding the project. Molly informs the Board of her preliminary meeting with Holli. After learning the scope of the project, Molly suggested Holli apply for the CSE grant money, as AIPP does not typically allocate funds in this fashion. Molly also informs the board that her participation would be very limited because the AIPP calendar is full with the commitment to the Patrick Dougherty Stickworks installation next summer. Molly explains to the board that Holli has the experience in producing these events. Bill asks about the duration of the display. Holli explains the benches will be auctioned with monies going to the non-profit. Holli is open to discussing timing and locations. She thinks later in the summer months may make better sense. Molly suggests looking at after Fourth of July. Kara compliments the inclusion of local non-profits in the project, but emphasizes that Molly’s schedule is already full for next summer. Kara asks what she needs from the Board. Holli would need guidance in having an event in Vail Town of Vail Page 2 especially the permitting, but thinks that Laura from Special Events will be able to assist her. Julie asks how much she will request from CSE. Holli is likely asking $35,000 to launch the project. She has looked at the budget and it is already over $80,000 in expenses. Julie then inquires about the number of benches which Holli thinks will be 12 to 15. Julie comments that is a lot of funding per bench. Holli explains the funds will also go towards marketing the event. The funding will get it off the ground and then she will also look towards sponsorships. She plans to have a marketing campaign on the Front Range as well. Kara asks if she would like input on artists selected for the project. Molly explains that she would not be able to be in the selection process because of her schedule. Holli would like to put together a selection committee for the artists and perhaps the AIPP Board could participate. She mentions the press and exposure she is planning for each artist. She comments that the artists will have to submit a design proposal prior to creating a bench. Molly recommends that the Board make motions and offers direction about the concept versus funding. Similar to Alpine Arts requesting funds for classes the Board supported the scope, but not how much funding she was requesting. Bill wants the motion to be clear that this is a temporary installation. He also comments that visual activity on Bridge Street and Vail Village is the existing fabric of the street scape. He would support it if it very clear that it is temporary. The Board motions to approve the concept as a temporary installation, but is not explicit in the funding request of the event producer. The board asks Molly to communicate with Laura Waniuk Special Events Coordinator about the Board’s discussion of the project. The Board agrees that we need to be mindful of the placement of the benches so there is not visual clutter in the core areas. Trish would have liked the proposal details prior to the meeting to digest the concept for a better meeting discussion. Event producer’s concept proposal attached. 5. Patrick Dougherty – Stickworks update Molly recaps her three day visit with the artist. It is going to be a very big project for AIPP and she will need Board assistance in executing a successful installation. There is going to be a lot of physical labor, marketing, and ancillary events for the installation. Molly and Todd’s visit to ranch in Leadville went well. Dougherty is pleased with site in Ford Park and the willows on ranch. The willows on the ranch are small to medium scale. We will need 300 larger support willows. Molly has reached out to VR because artist noticed large clumps of Thin Leaf Alder and Rocky Mountain Maple along fire road. VR is reaching out to the USFS. If we do not get permission to access some of these areas along the fire roads, we may fell small lodge pole for the supports. We discussed the supports which are necessary. We also discussed the foundation for these supports for the project. There is not a lot of utility in the site area, so we will be good with this location. After recapping the artist visit with Todd O. we feel it will be prudent to hire help for the harvesting of the willows. We think it makes most sense to have fully insured landscape company assist in this portion of the project. Molly is reaching out to A Cut Above Forestry regarding the harvesting of the willows in late May. Kara comments that we need to be respectful of the property in leaving it in excellent condition, so hiring professionals makes sense. We will need trucks for transport of the materials to site. Other items necessary for the installation include: scaffolding, construction fence, debris dumpster, and security. He suggests having a docent during concerts on the site, so there is a presence. We will need to vet volunteers for various aspects of the installation. The artist’s work schedule: June 4 start and complete by June 22 (opening of Bravo). Working hours: 8-12 and 1-5 every day except the weekend of June 16-17. Kara comments it will be interesting to see the project taking shape for park goers during the installation. The artist wants consistency with volunteers. Molly will look at partnership with nearby lodging. Molly reminds the board to be mindful of not promising events around the installation at this time. We need to focus on the project and be thoughtful of all programming. We also need to be in-step with the artist and his schedule. At present this is entirely funded by AIPP. There is a photography exhibition which would be a nice fit with the BFAG who is very interested in participating with the project. The photography is of his previous installations. The costs would be about $3,000. Kara comments that this sounds like it would be a nice way for them to participate especially given their close proximity to the installation. Trish asks if we will have a photographer during the installation which we will have rights. Molly comments that we will hire a photographer, as well as a videographer. Julie asks about scale. Molly comments we have not received sketches yet. Kara comments at the welcome dinner he expressed he is very excited about the site. She offers to secure some of the high school teams to assist as labor during the project. Molly remarks that the artist is very pleasant and complimented how organized we are this far out in the project. Town of Vail Page 3 6. Rod Kagan sculpture donation update The site has been prepped and we are planning for an installation the last week in September. The footings have been set and the site is graded. The landscaping will be a wildflower mix and native grasses. 7. Fall/Winter programming update  Alpine Art Classes at the Amphitheater - First & Third Thursday of each month @ 4:00 – 6:00 p.m. at the amphitheater – through September 21st.  Vail Winterfest Ice Theater & Lantern Walk/Vail Holidays – Molly will need Board volunteers during these events as last year. The Logans are funding the ice theater again this season. Molly is meeting with Paul Wertin on Sept. 26. He will present at the October meeting. We are looking at adjusting the location to have less sun exposure. We are also looking at the inclusion of free standing ice sculptures as well. Wednesday, December 20, 2017 Cocktails & Canvas: Lantern Making with the Alpine Arts Center @ 4:00 – 6:00 p.m. at the Vail Recreation District Community Programming Second Floor of Lionshead Welcome Center, $10 fee Friday, December 22, 2017 (first day local kids are off for the holidays) Paper Lantern Making Workshop with Helen Hiebert @ 1:30 - 4:30 p.m. - Vail Public Library, free. Holiday Lantern Walk in Vail Village to the Gore Creek Promenade @ 4:30 – 5:15 p.m. - Slifer Square, Vail Village by the Covered Bridge, free. Walk begins at 5:00 p.m. Complimentary LED lights for your lantern & other treats distributed before walk. Grand Opening Celebration of Eleventh Annual Vail Winterfest Ice Theater Presented by Vicki and Kent Logan in memory of Lou Meskimen Vail’s Favorite Masked Man @ 5:15 – Gore Creek Promenade, Vail Village, free. 8. Coordinator updates  Golf Course Clubhouse report. Molly shows the board the placement of the lighting chandeliers from the designer. The Facilities Manager said it is not difficult to extend the cord length. Julie comments that the communications have been frustrating with the project. She thinks the light looks good along with the materials. Greg Hall is working on budget and getting estimates. Molly has to be mindful of communicating with the designer because she charges for all correspondence and time. Kara asks about the installation of the next paintings. Molly hopes we can have it installed in mid-October to early November. The artist is due to have a baby in November as well.  Ford Park Portals– Metal elements to be installed Oct. 16  I70 update – installation completed. Ribbon cutting in mid-October. Julie asks about the lighting for the installation. Molly comments it will be operating by the ribbon cutting.  Seibert Memorial – Bill Rey has submitted a Council contribution request of $330k. Julie comments that we do not want AIPP monies to be used for the memorial beyond the $10,000 already promised. Approximately $5,000 has been deposited into the account set up by the TOV finance dept. for donations. The board is surprised there has not been more community buy-in because they were under the impression there was significant financial commitments from private donors when Bill and Roger presented the memorial concept. The board reiterates that we have plans for our present RRT001 funding with many projects.  Board training at Oct. 2 meeting with TOV attorney  Bill shares information about a display in Santa Fe in conjunction with the Prado in Madrid.  Julie also shares photos of public art in Buena Vista.  Trish asks if Molly has a calendar she can share electronically. Molly comments that she frequently sends out important dates for Board members, but project dates & schedules often change, so it would Town of Vail Page 4 be more tedious to constantly update the Board with every change. She will continue to send concrete dates to the Board.  Kara asks if it would be helpful for the Board members to volunteer for specific projects. She volunteers to assist with the Lantern Walk again. Trish volunteers to be involved with the RSES garage project. Meeting adjourned.