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HomeMy WebLinkAboutJanuary 8, 2018 Minutes Minutes: Art in Public Places Board Meeting Monday, January 8, 2017, 8:30 a.m. Town Council Chambers AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Nancy Lassetter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from December 4 meeting. 2. No citizen input. 3. Vail Winterfest Ice Theater / Lantern Workshops and Walk Review Molly updates the board on the status of the ice theater. We have the seating and lighting now installed. We do not have the remaining four entry point sculptures installed. Given the lack of snow it has been challenging for the installation. Molly asks for feedback from the board whether the remaining sculptures should be installed given the temperatures. It has been a very popular activity this season. Bill comments there is always a crowd at the site. Margaret asks if we can deduct the four entry sculptures if he has not yet created the works. Julie suggests asking where the status is for the sculptures and whether he has started sculpting. The board agrees not to install new work if he has not begun. Molly comments we would need to make an addendum to the contract. Molly explains about the signage of “No Coins on the Ice.” This is something which started at the sculpture by the covered bridge. Last week she had to remove many coins which started showing up on the ice theater. The coins on the screen will ruin the projection, so while the signs are not attractive they have worked. She has not had to remove any coins since we installed the signs. We have also added some sand to the area for traction. We did drape the ice one Saturday morning to protect it from rain. Molly will go back to Paul to see where he is with the remaining sculptures. The lantern workshops were very popular again. The Alpine Class had 31 lantern makers with 45 total people. Participants seemed to enjoy the class as it was very festive, all ages, and lots of families and repeat guests. Tricia Swenson did a great video on the class and the lantern walk for the Vail Daily. The artist at the library workshop thought it went smoothly. She commented it seemed to have fewer people than last year - approximately 150. The library was not pleased with the clean-up efforts of the workshop. They felt the artist should have stayed longer for the clean-up and break-down. Trish and Nancy comment that the library was in pretty good shape by the time they left. They commented that they asked for more trash bags to a staff member of the library and they were directed to just pile it. More trash bags would have been helpful. Molly comments we can reach out to the custodians when this workshop is taking place to request a thorough cleaning afterwards. It was suggested the class take place from 1:00 – 4:00 to ensure a better clean up and allowing enough time to get to the lantern walk. Susan comments that she thinks it is a very hard project. A lot of people were having a difficult time. Margaret remarks that it went well. She comments any problems with clean up can be easily addressed. Trish also comments she thought people were struggling a bit as well. Nancy comments that at 4:45 it seemed fairly clean and the breakdown of the tables and chairs was completed. Julie thinks it needs to be more simplified. While the papers are very pretty she wonders if we should change the project. Julie comments that the schools did a great job with their lanterns and we should look at some of those examples. Molly agrees it is a complicated craft which can certainly be simplified for all age participation. There was excessive use of glue which made it messy. Molly thanks Kara and her team of Town of Vail Page 2 volunteers at the walk. Barrett Woods, Celia Barry and Jessica were a great help. We also had help from Jenn Bruno’s children and a few of their friends. They arrived early to pass out the pre-made lanterns, lights, blinking lights etc. We found people were very curious about the give-aways. Molly and Kara discussed moving our station to the right of the big tree for the lantern hand-outs. It will give us more structure and room, as opposed to being under the bus shelter. The bus shelter sees a lot of traffic between the bus and people going to Starbucks. We should have a couple of tables by the tree with the TOV table cloths to give it more structure. We can still mingle with handouts, but it will be in a more controlled setting as well as drawing people to the entertainment. Molly met with our sponsor Doe Browning after the walk to review the project. She was very pleased and thinks it has become a special holiday tradition in Vail. She suggests having a welcome table/information by the bus stop to educate people about the event. The music could be from 4:00 – 5:00. She thinks that Santa’s early arrival was a special moment for him to mingle with the guests. We should also have a sandwich board about the run of show of event with our acknowledgements to the sponsors and artists. She thinks we can limit the remarks during the gathering time. Molly comments that White Bison was a great partner for the cookies and hot chocolate. We are happy to work with them again next year and we have already discussed how to improve it for next year. Julie thought the music/entertainment was great. She thinks we need to have music between the covered bridge and Gorsuch. Molly comments we did have music, but it is a challenging zone because it is already loud with guests and music piping out from the shops. Julie comments that perhaps we reorient the screen, as the back of the screen is as visually interesting. Molly comments we have looked at several orientations and possibilities over the years. We need to consider the layout in regards to sun and shade. The school participation was great this year. The VMS art teacher did a great job with her classes. Nancy comments Vail Christian also participated. We did receive a complimentary email from Kim Langmaid on Town Council. Molly thanks the board for their help in making a great lantern walk this year. 4. Red Sandstone Elementary School Garage Project Molly reviews the updated documents from TAB associates. Molly has since met with Greg Hall about the project. She reviews some railing options, exterior wall options, and stand alone areas as potential for integrating public art. Molly points out the grade which we need to consider, as well as some landscaping. The curved portion of the railing does have the potential for damage due to snow plows. We could look at railing on the top decks of the structure. There are also railings in the stair towers. Molly reviews some safety concerns for example they not want children gathering around the garage. We should look at exterior versus interior locations for art. The west facing wall is a possibility if you look at the upper levels. She reminds the board that snow storage is planned for this site. Bill remarks that we should also look at the entrances to the garage as well to make it more visually interesting. He agrees that there is a lot of railing, so it may be a strong possibility. Molly comments there may be some cost savings if we look at railings. Margaret reminds the board there may eventually be another story to the garage. Bill asks if we should look at placing art closer to the school. Kara comments we want to be mindful of the children and how they are experiencing the area. She looks at potential safety concerns for the kids in particular areas. Molly asks the board for direction in identifying locations for the RFQ. The board would like to look at the trapezoid land area. Trish comments she thinks we need to look at our goal. If it is something more publicly visible, we need to look at the garage as a project. Is it functional or just show? Susan and Margaret move to look at the trapezoidal land area. Trish comments our budget is limited and this is an opportunity to integrate the art, similar to the I70 project which has been very well received. She thinks we should look at enhancing the structure as a good use of our efforts. Bill thinks we should look at enhancing the garage itself too. Trish comments we need to be mindful of the budget and how far we can go with integrating art. The budget is $105,000, but this does not include the contingency. Molly will look at developing a broader RFQ. She can identify potential locations and we can reevaluate once we have submissions of portfolios. Molly will look at public art at parking structures to share with the board. Molly will have a RFQ for the board to review and approve at the February meeting. Kara comments we need to see what artists present versus directing them to create something specific. The board moves we prepare an RFQ for the RSES garage project. Julie asks board members to walk to the site and view the area from the pedestrian bridge between now and the February meeting. Town of Vail Page 3 5. Golf Course Clubhouse report There is an onsite stakeholders (VRD, AIPP, TOV) meeting on Wednesday. We will look at the budget and determine priorities for the reception and public areas. We can reexamine the TV and credenza. A TV lift/credenza at the base of the stairs is not an ideal location given access to the railing. We need to ask how necessary that TV is to the space. We are going to reevaluate the project before proceeding with Zehren’s proposal. Molly comments on the Nordic area spaces. There is a wall outside of the changing area which would do well with art, but not the hall itself. This area is not visible during the summer months though. Julie comments we need to confirm the budget. 6. Coordinator updates  Patrick Dougherty update – We are finalizing the contract with the artist. The next several months are critical for the planning and success of the installation. We need to look at the schedule, volunteers, harvesting willows, press, marketing, etc. Molly has a conference call with Rick Herwehe from A Cut Above Forestry to discuss working on the project and the willow gathering at the Leadville Ranch. Molly is trying to work with Vail Resorts and the USFS. Kara asks for parameters for volunteers.  Art Walks – 1st and 3rd Wednesdays through April 4th. 20 people attended the first walk. Molly comments the importance of our programming for our guest experience.  Press releases for Kagan and Mai Wynn…in progress  Meow Wolf has announced Denver was selected for their next location. It is significant for the state’s art industry.  Molly gives the schedule of the Breckenridge Snow Sculptures - January 16-21 | Technical Week | Watch how the blocks are built - January 22-26 | 2018 Sculpting Week | Watch the blocks transform into art during the five days - January 25-29 | Viewing Week  Kara tells the board about Project Funway - Saturday, February 10th - 6:00 pm Dining, Drinks & Silent Auction. 7:30 pm Runway Shows Begin. The participants cannot use fabrics with their designs. The monies go to Eagle County Schools. The board comments there may be interest in sponsoring a design next year for the event. www.efec.org  Julie is going to step down as chair of AIPP as she has work commitments which will prevent her from giving enough time needed for chair. Kara is going to serve as chair while Julie will be co-chair. Meeting adjourned.