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HomeMy WebLinkAboutMay 30, 2018 Minutes Public Notice - Art in Public Places Board Meeting Monday, May 30th, 2018 - 8:30 a.m. Town Council Chambers AIPP Board members present: Julie Hansen, Kathy Langenwalter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Susan Bristol, Patricia Donovan Others present: Molly Eppard, AIPP Coordinator, 1. Approval of minutes with two corrections from May 7th meeting. 2. Citizen input. 3. Seibert Memorial location review – Bill Rey, Seibert Committee. Molly shows the images of the proposed locations to the board which they have viewed in person since the last meeting. The locations are the northwest planter on the International Bridge and the Gore Creek Promenade across from Wishes. Margaret comments that either location is fine, but prefers the location by the creek. Julie and Bill P. also prefer the spot along the creek. Kathy comments that the location is tucked away on the Gore Creek and has a nice backdrop. The board motions and approves unanimously the work be sited at the Gore Creek location. 4. Lawrence Weiner installation review & timeline. Molly reviews the status and timeline of the installation. The mock-up was reviewed on site May 22 with minor adjustments. She sent a press announcement to the Vail Daily on May 28. She will follow-up as it has not yet been published in the paper. Gregg Barrie has a developed landscape plan for the area which will happen the week of June 25. The height of the plants will grow to cover the imperfections of the lower portion of the wall. Molly sent a letter to the Solaris HOA board of directors advising them of the installation and information on the artist. The installation itself will take place on June 18 – 19. Molly asks the board for direction on a reception/dedication for the donation. The board thinks later in July/early-August would work well since there are so many events. They want to make sure it is not lost in all of the events. They would like to look at July 31, August 1 or 2nd. It can also happen during Dance – just earlier in the evening. The board would like to have a reception on the deck of La Tour. Molly will reach out to the Logan’s. The board would like to invite the artist to join. 5. Patrick Dougherty installation logistics review & timeline. Molly updates the board on the status of the willow harvesting for the installation. She will have a staging area east of the Moroles for the willow storage during the installation. We will have barricades and a sandwich board sign indicating what is happening. The Leadville willows were harvested May 22 – 25 & to be delivered Tuesday May 29. The Sylvan Lake State Park willows were harvested starting May 29 with a delivery happening by the 1st. Molly is coordinating all documentation of the installation including, photography, time lapse, & a video of installation and talk. She ordered underground locates on May 29. Today the public works crews are cleaning willows at shops which we felled from the Red Sandstone Garage project and will be delivered on June 4th. The public works crews did a run to Home Depot to gather supplies & bins. The Installation build begins June 4 at 7 a.m. when the scaffold, fence, and auger/skid steer is to be delivered in morning. The 6 inch drill is so we can dig the 100 holes for the larger structural pieces. The 3 structural stems Town of Vail Page 2 are 2 - 3 inches and placed in the holes. This is about 20% of the overall materials. The volunteers will begin at 8:00 a.m. on June 4th. We now have over 50 volunteers participating. Molly has organized the volunteer schedule into two daily shifts – 8:00 – noon and 1:00 – 5:00 p.m. There will be approximately 5 volunteers per shift. We have volunteers coming from all over the state including someone flying in from Utah and a couple from New Hampshire extending their vacation in Vail to participate. We have tee shirts ordered for all of the volunteers. We will see Patrick’s design concepts when he arrives on Monday. He uses rope to outline the footprint of the installation. From there he determines where the structural pieces will be located. It is also decided as a result of the underground locates. The books will arrive this week for the artist talk and lecture on June 18 at Donovan. Doors will open at 5:30 with the talk starting at 6:00. Alpine Arts Center will have a class at BFAG on June 19 making birdhouses from some of the willow scraps. Molly is giving a private tour to the CML participants on June 21. Molly informs the board the ribbon cutting will take place on June 22. Kara explains that we will have it onsite unless we have bad weather. There will be finger food to limit waste. Molly thinks a family-friendly picnic style opening may be best. The board decides a 4:00 – 6:00 p.m. opening time frame for the opening. Molly will also have waivers onsite for any volunteer who may not have submitted the signed form. The volunteers will likely be stripping leaves the first couple of days. Patrick directs the volunteers for their duties and tasks. Molly confirms that all supplies – including gloves, sunblock, clippers, etc. will all be at the installation for the volunteers. The board thanks Molly for her work on this project. 6. Coordinator updates The board asks about any updates for John Fleming’s installation. Molly comments we are looking at the contract now. She comments we will want to see an example of the material. Kathy agrees. Meeting adjourned.